Board Meeting Agenda
POSTED
January 2, 2015
DISTRICT MISSION STATEMENT
THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT
AGENDA: January 7, 2015, Wednesday, 6:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos
PLEDGE OF ALLEGIANCE:
NOTICE:
ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:
NOTICE REGARDING NRS 237:
The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.
Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.
Special Item: Swearing in of Newly Elected Board of Trustees Shari A. James, Jeff James and Brad Newlon
ROLL CALL:
PUBLIC COMMENT:
(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes
APPROVAL OF THE AGENDA:
For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.
MINUTES:
For Possible Action: Board Action on Approval of the minutes of the December 3, 2014 Board of Trustees Meeting after Board Discussion and public comment.
REPORTS:
District Engineer’s Report
District Counsel’s Report
District Manager’s Report
NEW BUSINESS:
I. For Possible Action: Board discussion and possible action to elect a Chairman, Vice Chairman and Treasurer of the Board of Trustees. Board discussion followed by public comment. Possible action to elect a new Board Chairman, Vice Chairman and Treasurer. Action Item – Board of Trustees (20 minutes)
II. For Possible Action: Board discussion and possible action regarding Board Meeting Dates for calendar year 2015. Board discussion followed by public comment. Possible action to decide on dates for Board of Trustees Meetings for calendar year 2015. Action Item – Board of Trustees and Staff (20 minutes)
III. For Possible Action: Board discussion and possible action to appoint Board Members and/or Staff to various Committees and Boards for calendar year 2015. Board discussion followed by public comment. Possible action to appoint Board Members and/or staff to various Committees and Boards for calendar year 2015. Action Item – (25 minutes)
IV. For Possible Action: Board discussion and possible action to approve a water line replacement program on Kingston Ln. Board discussion followed by public comment. Possible Board Action to approve a waterline improvement project for Kingston Ln. between Sweetwater Ln. and Manhattan Dr. due to increased repair of old water line in hazardous conditions. Action Item – District Manager (20 minutes)
V. For Possible Action: Board discussion and possible action to approve an enhancement to the District’s water meter program. Board discussion followed by Public Comment. Possible action to approve an enhancement to the District’s Water Meter Program by offering incentives to residents to go on meter earlier than the March 2017 deadline Action Item – District Manager (30 minutes)
OLD BUSINESS:
VI. For Possible Action: Board discussion on request for support for a zone change, the creation of a landscape maintenance district and taking over maintenance but not ownership of roads within the Cedar Creek Subdivision. Board discussion followed by public comment. Possible action on three separate items:
1. Request for support for a zone change for the club house at Cedar Creek Subdivision to single family.
2. Request for support in an effort to create a landscape maintenance district to maintain landscape outside of the stone wall of the Cedar Creek Subdivision.
3. Request for the District to take over maintaining the streets within the Cedar Creek Subdivision without requiring ownership of the rights of way.
Action Item – Representatives for the Cedar Creek Subdivision (30 minutes)
VII: For Possible Action: Board discussion on the addition of an invocation at the beginning of each Board of Trustees Meeting. Board discussion followed by public comment. Possible action to create Resolution 15-1 which creates a method that will allow for an invocation at the beginning of each Board of Trustees Meeting. Action Item – Mike Rowe, District Counsel (15 minutes)
VIII. For Possible Action: Board discussion on making periodic payments above regularly scheduled payments on the District’s two state revolving loan fund loans. Board discussion followed by public comment. Possible Action to approve periodic payments in addition to regular payments to the District’s two State Revolving Loan Fund loans. Action Item – District Staff (15 minutes)
IX. For Possible Action: Board discussion and possible action regarding the semi annual review of the District Manager’s Goals for fiscal year 2014-2015. Board discussion followed by public comment. Possible action to be taken regarding the semi annual review of the District Manager’s goals for fiscal year 2014-2015. Action Item – District Manager (30 minutes)
Consent Calendar: For Possible Action:
1. Monthly Payables: For Possible Action
Board discussion followed by public comment. Possible action to approve Consent Calendar.
REPORTS:
Board of Trustees
Public Comment:
PUBLIC COMMENT:
(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.
ADJOURNMENT:
Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.
This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:
Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln., P.J. Liquors and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.
