Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held

 October 2, 2019 @ 6.p.m. at

931 Mitch Drive, Gardnerville Nevada

Pledge of Allegiance:

Trustees Present: John Sheridan, Leann Teter, Dave James, Bob McDowell and Brad Newlon

Also, Present:  Greg Reed, Dawn Hinds, Mike Rowe, Tim Russell and the public

Public Comment:

Cade Baligad suggested if the District was looking for a new project that a parking lot across from CC Meneley would be a benefit to the school and the District.  Trustee John Sheridan will follow up on the process of installing a parking lot.

Approval of the Agenda:

Leann Teter motioned to approve the Agenda.  Brad Newlon seconded the

motion.  All ayes.  Motion passed.

Old Business:

New Business:

I For Possible action: Board discussion and possible action to change the November

Board meeting to Tuesday, November 12, 2019.  Board discussion followed by public

comment.  Possible Board action to change the November Board meeting to Tuesday,

November 12, 2019.

Bob McDowell is not able to attend the regularly scheduled meeting in November and would like the date changed if possible.

John Sheridan motioned to change the November meeting to Tuesday,

November 12, 2019. Dave James seconded the motion.  All ayes.  Motion

passed.

Public Comment: none

II For Possible Action:  Board discussion and possible action to change the January Board

Meeting to a day other than January 1, 2020. Board discussion followed by public

comment.  Possible Board action to change the January Board meeting to a day other

than January 1, 2020.

January 1, 2020 is a National Holiday and the District will be closed.

Leann Teter motioned to change the January meeting to Tuesday, January,

7, 2020.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

III For Possible Action:  Board discussion and possible action to authorize the District

Manager to adopt the Business Impact Statement for the creation of Special Assessment

Board discussion followed by public comment.  Possible Board action to adopt the

Business Impact Statement for the creation of a Special Assessment.

Greg has drafted a Business Impact Statement, which is essential for the creation of a Special Assessment.  If adopted by the Board the proposed Business Impact Statement will be sent to local businesses for feedback.

Dave James thinks the Special Assessment is a great idea and a responsible approach to future development. Greg mentioned the Special Assessment is a living document and should be revisited every three years maximum.  Brad suggested amending the motion to change the math under “Beneficial effects” from $8,000,000.00 to $8,800,000.00.

John Sheridan motioned to adopt the Business Impact Statement for the

creation of a Special Assessment as amended.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment: none

IV For Possible Action:  Board discussion and possible action to open a public hearing

regarding the creation of a Special Assessment.  Board discussion followed by public

comment.  Possible board action to open a public hearing regarding the creation of a

Special Assessment.

Dave James motioned to approve opening a public hearing regarding the

creation of a Special Assessment.  Leann Teter seconded the motion.  All

Ayes.  Motion passed.  

Public Comment: none

V For Possible Action:  Board discussion and possible action to authorize the District

Manager to move forward with the creation of a Special Assessment.  Board

discussion followed by public comment.  Possible Board Action to authorize the

District Manager to move forward with the creation of a Special Assessment.

A proposed special Assessment Policy has been developed for consideration by the Board.  The Special Assessment would ensure that future development pay for increased infrastructure required to accommodate the new proposed growth.  Vacant lots within the District currently will not be subject to the Special Assessments.  If the Board agrees to move forward, staff will draft Resolution 19-05 and bring it back to the Board for consideration.

John Sheridan motioned to authorize the District Manager to move forward

with the creation of a Special Assessment.  Dave James seconded the motion

All ayes.  Motion passed.

Public Comment: Ron Bush verified with the Board that a new lot is created by approval of a final map.  Mike Rowe stated that the recording of the final map would decide when a lot is officially created.

Public Hearing closed @ 6:30 p.m.

Consent Calendar:

Minutes:

Leann Teter motioned to approve the minutes of the September 4, 2019

Board meeting.  John Sheridan seconded the motion.  All ayes.  Motion

Passed.

Check Summary:

John Sheridan had a question about a memo on a check.

Leann motioned to continue the approval of the Check Summary for the month of August until the next meeting for verification of the check memo.  Dave James seconded the motion.  All ayes.  Motion passed.

Reports:

District Engineer:  Tim Russell was present to review the Project Tracking Schedule

District Counsel:  Mike Rowe has been working with Greg and Mike Bennett on the Business Impact Statement.  Mike has also been working on a Memorandum of Unrecorded Grant Agreement, this is a requirement by the State for the Robert Spellberg Recreational Complex.

District Manager:  Today is Greg’s second anniversary with the District.  Greg will be meeting with MGSD staff to discuss the results of the camera work on the sewer line between GRGID and MGSD and budget for future improvements.

Trustee Reports:

John Sheridan had a wonderful time at the League of Cities Conference networking with other small-town representatives.  John announced that was appointed to the Executive Board at the Nevada League of Cities Conference to represent all small towns and GIDs in Nevada.

Dave James complimented John Sheridan in his efforts with the Nevada League of Cities.

Bob McDowell congratulated Dave James on being named Number 1 Dentist in the Carson Valley.

Public Comment: none

Adjournment:

Leann Teter motioned to adjourn the meeting.  Brad Newlon seconded the

Motion.  All ayes.  Motion passed.

Meeting adjourned at 7:10 p.m.

By

___________________________________

Dawn Hinds

Acting Secretary

Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees Meeting held on Wednesday September 4, 2019 at 5:00 at 931 Mitch Drive, Gardnerville, NV 89460

Pledge of Allegiance:  Leann Teter

Trustees Present:  Leann Teter, Bob McDowell, John Sheridan, Brad Newlon and David James

Also Present:  Greg Reed, Beth Cook, Mike Rowe, Mike Bennett and the public

Public Comment: None

Approval of Agenda: Greg Reed requested to have item 6 removed from the agenda.  Leann Teter motioned to approve the agenda without item 6.  David James seconded the motion. All ayes.  Agenda approved.

NEW BUSINESS

1. Possible Board action to authorize the District Manager to pursue the sale of the District owned vacant property located at 1389 Langley Drive in accordance with the requirements set forth in NRS 318 and SB 279 recently enacted by the Legislature.

Greg explained that the District owns a piece of property at 1389 Langley Drive.  This property was reclassified to a Single Family Residential (SFR) in 2007.  The District also owns 12 other properties which the District has requested changing the classification to SFR.  1389 Langley Drive is a vacant lot that serves no purpose to the District.  Instead of spending additional costs to maintain the property, Greg suggested the District sell the property and use the proceeds for maintaining the parks in the District.

David James motioned to combine items 1 and 2 for discussion and vote separately on each property.  Leann Teter seconded the motion.  All ayes.  Motion passed.  

The second property is located at the intersection of Langley Drive and Wheeler Way.  This lot is bigger and could be separated into two lots and sold separately.  The lot could also be sold as-is and the buyer could divide the lot if they desire.  There is a specific procedure that needs to happen to sell these properties according to Senate Bill #279.  Brad Newlon expressed concern over apartments being built on the bigger lot.  He does not want to lose what little open space the District has, to residential homes.  Greg said the proceeds could be earmarked for whatever the Board wanted.  David James would like Greg to investigate the cost of splitting the Langley/Wheeler lot before the District sells it.

John Sheridan motioned to sell 1389 Langley and earmark the proceeds for Capital Improvement in Open Space.  Leann Teter seconded the motion.  3 ayes, 2 nays (Bob McDowell, Brad Newlon). Motion passed.

Public Comment:  Ron Bush suggested the District keep the other lots and use for future well field development.

John Sheridan motioned to pursue the sale of the District owned vacant lot at the intersection of Langley Drive and Wheeler Way in accordance with the requirements set forth in NRS 318 and SB 279 recently enacted by the Legislature.  No second.  Item dies due to no action.

Public Comment:  Ron Bush would like to see the District pursue this lot to be split.

2. Possible action to authorize the District Manager to pursue the change of use classification for 11 District owned vacant lots.

Greg explained that there are eleven more lots that have not been converted to Single Family Residential lots.  If the Board agrees, the first step would be to canvass the neighboring homeowners and see if they would approve of selling the lots.  The proceeds would offset the cost of maintaining the parks.

David James motioned to authorize the District Manager to canvas the community to pursue the change of use classification for the 11 District owned vacant lots.  John Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment:  Chris Coulter asked the Board to remember that Ranchos Sierra and the Serpa properties will eventually be developed.  This will leave less open space for the families living in Ranchos 7 and 8.

3. Possible action to authorize the District Manager to pursue the installation of a splash pad at the Robert Spellberg Recreation Complex.

Greg explained that given the success of the Minden splash pad and that there are now permanent restrooms at the park, he would like the Board to consider the installation of a splash pad.  He provided information on the cost of the splash pad located in Minden.

Brad Newlon motioned to authorize the District Manager to investigate the installation of a splash pad at the Robert Spellberg Recreation Complex.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment:  Susan Stonestreet suggested using a different type of grass that would not use as much water as sod.  She also feels that there are misconceptions about the water levels in the Valley.

4. Possible Board action to accept the Final Dynamic Flow and Chemistry Profiling Report for Well 5 prepared by BESST, INC.

Mike Bennet and Greg Reed stated that the report notes that there is  arsenic concentration throughout Well 5.  This eliminates the possibility of taking one or more zones offline in an attempt to improve the arsenic levels.  So, Well 5 will continue to be used only in an emergency.  Greg also stated that the District is speciating the arsenic in Well 5 and Well 8 to determine what type of arsenic the District is dealing with.

John Sheridan motioned to accept the Final Dynamic Flow and Chemistry Profiling Report for Well 5 prepared by BESST, Inc.  David James seconded the motion.  All ayes. Motion passed.

Public Comment:  Susan Stonestreet suggested that the properties the District is considering selling should be investigated for possible well sites.

5. Possible Board action to authorize the District Manager to purchase a new 2017 Dodge utility truck to replace the existing 2004 Chevy utility truck at a cost not to exceed $37,000.

This item was put back on the agenda at the request of Trustee Dr. David James.

Dr. James explained that two vehicle replacements were approved by the Board for the 2019/2020 budget.  A truck is used to service all areas of the District.  He looked at the truck in question and he feels that it needs to be replaced.  After the Well 4 project and the reimbursement from MGSD there is money available.  Brad Newlon feels it is not fiscally responsible to purchase a truck currently.

David James motioned to authorize the District Manager to purchase a new utility truck at a cost not to exceed $37000.00  John Sheridan seconded the motion.  3 ayes, 2 nays (Leann Teter, Brad Newlon).  Motion passed.

MINUTES

Leann Teter motioned to approve the minutes of the August 7, 2019 Board meeting with corrections.  David James seconded the motion.  All ayes.  Motion passed.

CHECK SUMMARY

Brad Newlon motioned to approve the check summary.  Leann Teter seconded the motion.  All ayes.  Motion passed.

 

 

REPORTS

District Engineer:  Mike Bennett reviewed the September 2019 tracking schedule.

District Counsel:  Mike Rowe has been working on the Rivertree Ranch annexation and he is working with Greg on a Business Impact Statement.

District Manager:  Greg attended a pre application for the Sierra Ranchos Development today.  Tomorrow he will attend the County Commissioner meeting regarding Chapel Crest.

 

Bob McDowell:  Bob will not be in town for the November 6 meeting.  The Board decided to change the meeting to November 12, 2019.

 

ADJOURNMENT

Leann Teter motioned to adjourn the meeting.  John Sheridan seconded the motion.  All ayes.  Meeting adjourned at 8:15 p.m.

 

 

 

 

_______________________________

Beth Cook, Acting Secretary

 

 

 

Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees Meeting held August 7, 2019 @ 5:00 pm at 931 Mitch Drive, Gardnerville Nevada

 Pledge of Allegiance:  Led by Bob McDowell

 Trustees Present: Leann Teter, John Sheridan, Brad Newlon, Bob McDowell and Dave James

 Also Present: Greg Reed, Dawn Hinds, Mike Rowe, Michael Bennett and the public

 Public Comment: Don Morelli was back to updated the board on his project idea to repair sidewalks.

 Approval of the Agenda:

 Leann Teter motioned to approve the Agenda.  Brad Newlon seconded the Motion.  All ayes.  Motion passed.

 Old Business: none

 New Business:

1. For Possible Action: Board discussion and possible action authorizing John

Sheridan’s attendance at the National League of Cities and Municipalities

Conference in San Antonio from November 20^th through November 23^rd, 2019

Board discussion followed by public comment.  Possible board action to

authorize John Sheridan’s attendance at the National League of Cities and

Municipalities Conference in San Antonio from November 20^th through November 23^rd.  Action Item.

John Sheridan explained he has chosen the hotel where the event is taking place and that will save money on a rental car.  Estimated cost $2,661.00, not to exceed $3,000.00.

Dave James motioned to authorize John Sheridan’s attendance at the National

League of Cities and Municipalities Conference in San Antonio from November

20^th through November 23^rd not to exceed $3,000.00.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment: none

500. For Possible Action: Board discussion and possible action to authorize the District Manager to purchase Waterworth software at a cost not to exceed $3,500.00.  Board discussion followed by public comment.  Possible board action to authorize the District Manager to purchase Waterworth software at a cost not to exceed $3,500.00.  Action Item.

Greg explained this software will allow the District to determine the long-term rates needed and the proper reserves to maintain.  Waterworth is an affordable and easy to use web-based software tool that will do rate analysis in-house, combined with professional support.  Kingsbury GID is currently using the product and they have recommended it.  Waterworth is funded through an annual subscription at a value of $3,495.00.

John Sheridan motioned to authorize the District Manager to purchase

Waterworth software at a cost not to exceed $3,500.00.  Leann Teter seconded

the motion.  All ayes.  Motion passed.

Public Comment. None

• For Possible Action: Board discussion and possible action to consider compensation for Carroll Strickland at 1567 Putter Court in conjunction with the Well #4 replacement project.  Board discussion followed by public comment. possible board action to consider compensation for Carroll Strickland at 1567 Putter Court in conjunction with the Well #4 replacement project.  Action Item.

Greg explained that during the preconstruction meeting and at numerous times after that, the contractor was advised that 1567 Putter Court was off limits and that property was not to be used to access the construction site.  On several occasions the contractor and sub-contractors infringed upon Mr. Strickland’s property.  There was one occasion the chain and posts restricting access to Mr. Strickland’s property were torn out of the ground by a subcontractor.  Although it was fixed immediately by the subcontractor, Mr. Strickland is asking the District for compensation for the inconvenience.  Mr. Strickland would like the District to apply the ground up asphalt base on his property like is being done for his neighbor in addition to no water bill for 12 months.

Greg stated that it would be easy for the District to apply the grindings to Mr. Strickland’s property at the time they are applying grindings to his neighbor Mr. Alfonso.  However, Greg does not believe there is a link between the construction project and payment of a water bill.

After board discussion, Dr. James suggested they let the District Manager meet with the homeowner and negotiate a reasonable solution.

Brad Newlon motioned to continue this item to a later meeting.  Leann Teter

seconded the motion.  All ayes.  Motion passed.

Public Comment: none

2020. For Possible Action: Board discussion and possible action to authorize the District Manager to attend and present at the Nevada Water Resource Association’s Annual conference in Las Vegas in February 2020.  Board discussion followed by public comment.  Possible board action to authorize the District Manager to attend and present at the Nevada Water Resource Association’s Annual Conference in Las Vegas in February 2020. Action Item.

Ed James, the General Manager of the Carson Water Sub Conservancy District has asked Greg if he would attend and present at the Annual Nevada Water Resource Association’s conference in Las Vegas this coming February.

Bob McDowell motioned to continue this item until a later date when financial

Information is available.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment:  none

1. For Possible Action: Board discussion and possible action to authorize the District Manager to purchase a new 2019 Dodge pickup truck to replace the existing 2006 Chevy pickup truck at a cost not to exceed $26,000.00.  Board discussion followed by public comment.  Board discussion and possible action to authorize the District Manager to purchase a new 2019 Dodge pickup truck to replace the existing 2006 Chevy pickup truck at a cost not to exceed $26,000.00.

Action Item.

The vehicle up for replacement is a 2006 pickup truck with 117,885 miles.  The vehicle suggested for purchase is a four-wheel drive pickup and will be used by the Operations Supervisor.  This vehicle and the utility vehicle on the next item were approved in the Budget. Greg believes both vehicles are past their useful life for the District.

Dave James motioned to authorize the District Manager to purchase a new

truck not to exceed $26,000.00.  John Sheridan seconded the motion.  Three ayes.  Two nays.  Leann Teter and Brad Newlon stood opposed.  Motion passed.

Public Comment: none

1. For Possible Action: Board discussion and possible action to authorize the District Manager to purchase a new 2017 Dodge utility truck to replace the existing 2004 Chevy utility truck at a cost not to exceed $37,000.00.  Board discussion followed by public comment.  Possible board action to authorize the District Manager to purchase a new 2017 Dodge utility truck to replace the existing 2004 Chevy utility truck at a cost not to exceed $37,000.00

The vehicle up for replacement is a 2004 Chevrolet utility truck with 67,714 miles.  Although this vehicle does not have a lot of miles it has a total of 8,461 hours on its hour meter.  This vehicle needs tires, new seats and the check engine light is on.   Greg believes this vehicle is past its usefulness.  The replacement vehicle chosen is a holdover new 2017 Utility Truck and is available immediately. This vehicle was approved in the budget.

Bob McDowell motioned to authorize the District Manager to purchase a new

utility truck at a cost not to exceed $37,000.00.  Dave James seconded the motion.  Two ayes.  Three nays.  John Sheridan, Leann Teter and Brad Newlon stood opposed.  Motion failed.  

Public Comment: none

Consent Calendar:

Minutes:

Leann Teter motioned to approve the minutes from the May 29, 2019 board meeting.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

Public Comment: none

John Sheridan motioned to approve the minutes from the July 3, 2019 board meeting.  Dave James seconded the motion.  All ayes.  Motion passed.

Public Comment: none

Check Summary:

Leann Teter motioned to approve the check summary.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

Public Comment: none

Staff Reports:

District Engineer: Michael Bennett reviewed the Project Tracking schedule for the month of August.

District Counsel: Mike Rowe has reviewed the deed restriction information for the Robert Spellberg Recreational Complex.  A State requirement for the grant for the restrooms is the District have a deed restriction stating the park will always be for public purposes.

District Manager: Greg Reed informed the Board a company called Suez Advanced solutions would like to hold a workshop with the Board to discuss the possibility of an alternative methodology for maintaining the water tanks.  Dates available are October 25^th, November 29^th and December 27^th.  All of these dates happen to fall on a holiday weekend and no one was available.  Greg will ask if other dates are available.

Trustee Reports:

John Sheridan mentioned he would like to see pump test well data.

Dave James reminded the Board that the trucks on this Agenda were already approved in the budget.  He also commented that the Board may want to have a security guard attend the meeting when Rancho Sierra is on the Agenda.

Bob McDowell commented that the new restrooms are of good quality and the staff is keeping them clean.

Brad Newlon commented that the roadways are looking good.

Public Comment: Ron Bush asked about the Chapel Crest Subdivision and was wondering why they were not on the Agenda and if they needed to be approved by the GRGID.  Greg Reed replied that they have been notified to come back before the Board, however he does not know any of their circumstances.

Adjournment:

John Sheridan motioned to adjourn the meeting.  Dave James seconded the Motion.  All ayes.  Motion passed.

Meeting adjourned at 7:04 p.m.

By

____________________________________________

Dawn Hinds

Acting Secretary

Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held July 3, 2019 at 6:00 p.m. at 931 Mitch Drive, Gardnerville Nevada

Trustees Present:  John Sheridan, David James, Brad Newlon, Leann Teter and Bob McDowell

Also Present:  Greg Reed, Beth Cook, Mike Rowe, Michael Bennett and the public.

Pledge of Allegiance:  Led by Brad Newlon

Public Comment:  Don Morelli presented to the Board his idea for a product to repair sidewalks in the Ranchos.  Brad suggested he give Greg a call next week to schedule an appointment with him to discuss his product.

Approval of the Agenda:  Leanne Teter motioned to approve the agenda.  Brad Newlon seconded the motion.  All ayes.  Agenda approved.

Public Comment:  None

NEW BUSINESS

1. Possible action to authorize John Sheridan’s attendance to the National League of Cities and Municipalities Conference in San Antonio from November 20^ththrough November 23^rd.

John explained that he feels this would be a good opportunity to gain information and network with fellow attendees.

David James motioned to table the item until the August meeting so John could present an approximate cost for the trip.  John Sheridan seconded the motion.  All ayes. Motion passed.

2. Possible action to modify the monthly Board meeting start times.

Greg explained that currently the Board meetings begin at 6:00 p.m.  Often when the agenda is full, the meeting can last up to 3 hours or more.  Moving the meeting to an earlier time would allow the Board to finish at a more reasonable hour.

John Sheridan motioned to move the meeting to 5:00 p.m. beginning August 7, 2019. David James seconded the motion.  All ayes.  Motion passed.

Public Comment:  Ron Bush is in favor of moving the meeting to 5:00 p.m.

3. Possible action to authorize the District Manager to move forward with advertising for the creation of a Special Assessment.

Greg explained that this item was put back on the agenda because he wanted the Board to have a chance to ask any further questions regarding creating a Special Assessment.  The Special Assessment is being created to ensure that future development pay for the increased infrastructure required to accommodate the associated growth.  The next step would be to advertise, provide a Business Impact Statement, and hold a public hearing, then it would come back before the Board for consideration.  There will be several more opportunities for the public to comment.

David James motioned to authorize the District Manager to move forward with advertising for the creation of a Special Assessment.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment:  Ron Bush agrees with the idea of a Special Assessment.

4. Board action to authorize the District Manager to purchase a crack sealing machine from

Construction Sealants at a cost not to exceed $55,000.00

Greg stated that the District’s crack sealing machine has failed.  The District filed an insurance claim, but the claim was denied.  Greg provided two quotes for crack sealing equipment.  To replace the Crafco machine with a new unit will be $55,000.00.  If the Board decides to repair the existing machine, it will cost between $25,000 – $35,000.

John Sheridan motioned to authorize the District Manager to purchase a crack sealing machine from Construction Sealants at a cost not to exceed $55,000.00.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

Public Comment:  None

5. Board action to increase compensation for Board members effective January 1, 2021.

Greg explained that the last time the District increased compensation was January 2007.  According to NRS 318 the Board can receive up to $9000.00 per year.  Any increase that would occur would not be effective until January 2021.  David James feels it is an appropriate time to vote for this now and this may bring incentive to have future candidates run for the Board.  Bob McDowell suggested moving up a step in 2021 and raising it up to $750.00 two years later.

David James motioned to increase the compensation for Board members to $9000.00 a year plus PERS beginning January  2021.  John Sheridan seconded the motion.  3 ayes, 2 nays (Brad Newlon, Leann Teter).  Motion passed.

Public Comment:  Ron Bush feels the Board deserves an increase in compensation.

MINUTES

David James motion to table approval of the May 29, 2019 minutes until corrections are made.  Leann seconded the motion.  All ayes.  Motion approved.

CHECK SUMMARY

John Sheridan motioned to approve the check summary.  David James seconded the motion.  All ayes.  Motion passed.

REPORTS

District Engineer:  Mike Bennett reviewed the tracking schedule.

District Counsel:  Mike Rowe stated that the dirt and rock piles off of Drayton have been removed.

District Manager:  Greg reviewed his July 2019 Manager’s report.

TRUSTEES REPORTS

Brad Newlon:  Would like to make sure the weeds on the corner of Wheeler and Langley are sprayed.

Public Comment:  Ron Bush stated that the Chapel Crest development may come before the planning commission in August with revisions to the plans.

ADJOURNMENT

John Sheridan motioned to adjourn the meeting.  Brad Newlon seconded the motion.  All ayes.  Meeting adjourned at 7:55 p.m.

 

____________________________

Beth Cook, Acting Secretary

Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting and Budget Hearing held May 29, 2019 at 6:00 p.m. @ 931 Mitch Drive, Gardnerville, NV 89460

 Pledge of Allegiance:

 Trustees Present: John Sheridan, Dave James, Brad Newlon, Leann Teter and Bob McDowell

 Also Present: Michael Bennett, Mike Rowe, Greg Reed, Dawn Hinds and the public.

Public Comment: None

Greg suggested delaying Item I on the agenda because Alan Reed was running late.

 Approval of the Agenda:

 John Sheridan motioned to delay Item I and hear Item II first and approve the

Agenda with changes.  Dave James seconded the motion.  All ayes.  Motion

passed.

 Old Business: None

New Business:

 II For Possible Action: Board discussion and possible action regarding the 2019/2020

Health Insurance renewal as proposed by L/P Insurance.  Board discussion followed

by public comment. Possible Board action to accept the 2019/2020 Health insurance

renewal proposal prepared by L/P Insurance.

Greg Reed explained that at a previous meeting the Board approved a Health Insurance package where the District would receive a discount by joining the Better Business Bureau.  However, as a government entity, the District is not eligible to join the BBB.

Nate Kerr of L/P Insurance prepared a new package and presented it to the Board.  The District is currently insured by Hometown Health and the Carson City Chamber of Commerce has a similar plan to that offered by the BBB.  This plan shows an increase in premiums; however, it is an age banded plan.  Recently an older employee retired, and a much younger employee was hired.  Because of this age banded plan, the District will see an overall decrease in annual premiums of $7,776.00 with this plan.

Dave James motioned to adopt Health Insurance Package PPO 500 for 2019/2020 as proposed by L/P Insurance.  Leann Teter seconded the motion.  All ayes. Motion passed.

Public Comment: none      

I For Possible Action: Board discussion and possible action regarding the District’s

Insurance renewal package from the Nevada Public Agency Insurance Pool for Fiscal

Year 2019/2020.  Board discussion followed by public comment.  Possible Board action

to approve the Nevada Public Agency Insurance Pool renewal package for fiscal year

2019/2020.

Alan Reed presented his insurance renewal package from the Nevada Public Agency Insurance Pool for fiscal year 2019-2020.  The District’s premium is up ($35,545) 21% from last year ($29,284).  Payroll is down 5% and the building and content limits have increased ($9,190,160) 32% from last year ($6,915,630).  The District currently has 11 vehicles insured.

Brad Newlon motioned to accept the District’s insurance renewal package as

presented from the Nevada Public Agency Insurance Pool for fiscal year

2019/2020. John Sheridan seconded the motion.  All ayes.  Motion passed.

 Public Comment: none

III For Possible Action: Board discussion and possible action to adopt Resolution 19-04

to update the District’s Cross Connection Control Policy as required by the State of

Nevada Bureau of Safe Drinking Water.  Board discussion followed by public comment.

possible Board action to adopt Resolution 19-04 updating the District’s Cross Connection Control Policy as required by the State of Nevada Bureau of Safe Drinking

Water.

The District’s Cross Connection Control Policy needs to be updated every five years.

John Sheridan motioned to adopt Resolution 19-04 to update the District’s

Cross Connection Control Policy as required by the State of Nevada Bureau

of Safe Drinking Water.  Leann Teter seconded the motion.  All ayes.  Motion

passed.

 Public Comment: none

IV For Possible Action: Board discussion and possible action to authorize the District

Manager to enter into a contract with BESST to evaluate the zones in Well #5 for

water quality analyses.  Board discussion followed by public comment.  Possible

action to authorize the District Manager to enter into contract with BESST to evaluate

the zones in Well #5 for water quality analyses.

The goal of this work is to identify zones of discrete arsenic concentrations within the screened interval of the well to determine if there is potential for blocking zones and reducing the overall arsenic concentration pumped from Well 5.

The three test methods and companies explored are as follows:

1. Dynamic Spinner Survey by Pacific Surveys, LLC
2. Dynamic Flow Survey by BESST, Inc.
3. Hydrophysical Logging by COLOG

Lumos and Associates prepared an analysis on the three proposals presented on evaluating the water quality in different zones in Well #5.  Lumos recommends the District contract with BESST to conduct the analysis.  BESST can conduct the study without removing the pump and motor from Well #5, thus saving money and simplifying the process.

Dave James motioned to authorize the District Manager to enter into a contract with BESST to evaluate the zones in Well #5 for water quality analyses at a cost not to exceed $30,000.00.  Leann Teter seconded the motion.  All ayes. Motion passed.

Public Comment: Ron Bush belongs to Ranchos Neighbors for Responsible Growth: This group was formed primarily in opposition to the Ranchos Sierra Project.  The arsenic in Well #5 is of great concern and this test is very important to the group.

V For Possible Action: Board discussion and possible action to authorize the District

Manager to move forward with advertising for the creation of a Special Assessment.

Board Discussion followed by public comment.  Possible board action to authorize the

District Manager to move forward with advertising for the creation of a Special

Assessment.

Greg explained that he and the District engineer and District Counsel have met to come up with language to potentially create a Special Assessment to ensure that future development pays for the increased infrastructure required to accommodate the associated growth.  Creation of a Special Assessment requires written notification in the paper with at least 30 days’ notice because it is a change in rates.

Michael Bennett and Mike Rowe briefly reviewed their contributions to creating the proposal and answered questions from the Board.

Greg added that the Special Assessment is for future homes not existing customers.  Greg will create a specific account for Special Assessment money and that account would be used to improve infrastructure going forward, for example a new water tank, pump station etc.… Greg wants to make this Special Assessment part of policy sooner than later in preparation for future development.

John Sheridan stated he would like to have time to review the details and methodologies before voting.

 Dave James motioned to authorize the District Manager to move forward with advertising for the creation of a Special Assessment.  Leann Teter seconded the motion.  Three ayes.  Brad Newlon and John Sheridan stood opposed.  Motion passed.

 Public Comment:  Susan Stonestreet stated that she has lived in many places and there was always an assessment, it is expected.  She believes an assessment will make the development a little bit smarter.  Ms. Stonestreet also asked the board to consider adding incentives for developers to put in water wise technology and xeriscaping.

VI For Possible Action: Board discussion and possible action to authorize the District Manager to formulate a response to the Douglas County Commissioners regarding

the formation of a Committee to consider the merger/consolidation/dissolution of

County GIDs.  Board discussion followed by public comment.  Possible Board action

to authorize the District Manager to formulate a response to the Douglas County

Commissioners regarding the formation of a committee to consider the merger/

consolidation/dissolution of county GIDs.

Greg explained that in June 2018 the Douglas County Commissioners voted 4 – 1 against the

creation of a committee, however, the current Commissioners are taking this item on

again.  This item was on the May 16^th Agenda and was never heard.  Greg would like to have

a response prepared in advance from the GRGID in case this item comes back before the

Commissioners. Items to consider are: First, the Commissioners have already rejected forming

a committee once.  Second, the Commissioners already have the authority to merge/

consolidate and dissolve GIDS under NRS 318.490. Third, if the commission goes forward

with the creation of their Committee, at least one member of the committee should represent

GIDs.

John Sheridan motioned to authorize the District Manager /Board Chairman to

deliver a response to the Douglas County Commissioners regarding the

formation of a committee to consider the merger/consolidation/dissolution of

County GIDs.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

 Public Comment:  Ron Bush stated this is the sleeper issue of the year.  It is all about control

and money.

VII For Possible Action: Board discussion and possible action to open a public hearing

regarding the District’s tentative budget for fiscal year 2019/2020.  Board discussion

followed by public comment.  Possible Board action to open a public hearing regarding the District’s tentative budget for fiscal year 2019/2020.

Leann Teter motioned to approve opening a public hearing regarding the District’s 2019/2020 final budget. John Sheridan seconded the motion.  All ayes.  Motion passed.

 VIII For Possible Action: Board discussion and possible action to approve the 2019/2020

final budget.  Board discussion followed by public comment.  Possible Board action to

approve the 2019/2020 final budget.

Greg reviewed the final recommended budget with the Board.

Dave James motioned to approve the 2019/2020 final budget.  John Sheridan

seconded the motion.  All ayes.  Motion passed.

 Public Comment: none

Consent Calendar:

 Minutes:

 Leann Teter motioned to approve the minutes from the May  8, 2019 Board

Meeting.  Dave James seconded the motion.  All ayes.  Motion passed.

 Public Comment: none

Check Summary:

Leann Teter motioned to approve the check summary.  Brad Newlon seconded

the motion.  Four ayes.  John Sheridan abstained. Motion passed.

 Staff Reports:

 District Engineer, Michael Bennett reviewed his project tracking schedule dated May 29, 2019.

District Counsel, Mike Rowe has been working with staff on matters on the Agenda and has had discussion with Greg on the creation of a Business Impact Statement.

District Manager, Greg Reed mentioned that the restrooms at the Robert Spellberg Recreational Complex are now open for business.  The Restrooms have an electronic timer which locks the doors in the evening.

Trustee Reports:

 John Sheridan requested the District update the well pumping capacity from each well so there are updated values.  John also asked to attend the Nevada League of Cities annual Conference in San Antonio, Texas in November.

Public Comment: none

 Adjournment:

John Sheridan motioned to adjourn the meeting.  Dave James seconded the

motion.  All ayes.  Motion passed.

Meeting adjourned at 9:55 p.m.

By

____________________________ Dawn Hinds

Acting Secretary