Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held Wednesday January 15, 2020 at 5:00 p.m. at 931 Mitch Drive Gardnerville, NV 89460

Pledge of Allegiance: Led by Bob McDowell

Trustees Present:  Bob McDowell, Dave James, Brad Newlon, Leann Teter and John Sheridan.

Also Present:  Greg Reed, Beth Cook, Mike Rowe, Michael Bennett and the public.

Public Comment: None

Approval of the agenda:  David James motioned to move item #3 to the last item on the agenda.  John Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment: None

OLD BUSINESS: None

NEW BUSINESS:

1. Board action regarding the adoption of Resolution 20-01 declaring January 2020 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.”

Dave James motioned to adopt Resolution 20-01 proclaiming January 2020 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.”  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment:  Jim McKolip informed the public where radon kits are available.

2. Board action regarding the adoption of Resolution 20-02 changing Section 2.2.2 “Payment of Bills and Penalty for Non-Payment” and Appendix B of the District’s Policies and Procedures Manual relating to payment of bills and penalty for non-payment.

John Sheridan motioned to adopt Resolution 20-02 changing Section 2.2.2 “Payment of Bills and Penalty for Non-Payment” and Appendix B of the District’s Policies and Procedures Manual relating to payment of bills and penalty for non-payment.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment:  Ron Bush stated that the time of the Board Meeting in section 5.1 in the Board of Trustees Bylaws needs to be changed from 6:00 to 5:00 p.m.  Greg stated that in order to make the change it will have to come before the Board in the form of a Resolution.

3. Action to approve the development at the southern end of Tillman Lane.

Susan Pansky and Ken Dorr from Dorr Consulting, LLC presented the newly proposed Ranchos Sierra project.  The new project has no variances and fewer homes.  Susan Pansky went over the changes that were made to the project.  Susan explained that a retention basin on Tillman would be landscaped as a passive park and maintained by the Homeowners association or the landscape association.  A trailhead parcel will be dedicated for motorized and non-motorized vehicles to have access to the forest land abutting the development.  The developer will pay for their portion of intersection improvements at Hwy 88 and Kimmerling and Hwy 395 and Riverview.  David James expressed concern about the main waterline that runs through the project.  Ken Dorr stated that the waterline will be rerouted along Tillman and Heritage directly to the water tank at the end of Tillman.  That water main will not need be relocated until Phase 2 or 3.  Greg explained that  Special Assessment money could be used to pay for the relocation of this waterline.  Some concern was expressed whether  the bridge at Heritage Lane and the road leading out to Hwy 88 is strong enough to carry  heavy equipment and emergency vehicles.  Ken Dorr explained that most of the heavy construction trucks and emergency vehicles will be coming from the north end of the project via Tillman Lane.  The developer is required to pay for their share of  repairs to pavement damage or bridge damage done to either Tillman Lane or Heritage Lane.  John Sheridan stated that the Special Assessment fee may not cover the cost of the relocation of the waterline.  Greg explained that if the cost becomes an issue, it will be addressed at a Board meeting at a later date.  John is also disappointed at the lack of open space in the project.  Susan said that a retention pond on Tillman will be turned into a passive park.  Ranchos Sierra will have no problem adding stop signs within the development if necessary.  John also expressed concern over dust mitigation.  He would like a phone number to be provided so residents can get in touch with the contractors directly.

John Sheridan motioned to recommend approval  and development of Rancho Sierra LLC located at the southern end of Tillman in accordance with the Policy and Procedures Manual requirements for development as amended to the date of the application for approval as per authority found in Douglas County Ordinances 147 pertinent to water, sewer, roads and storm drains and Douglas County Ordinance 161 specifically pertaining to parks with the following conditions. Condition 1: In order to ease the traffic burden upon the Tillman/Kimmerling intersection and other local roads, request the County consider all construction personnel and construction-related vehicles less than 6000 lbs. in Gross Vehicle Weight to access the site via the Dressler/Heritage entrance from the south and not Tillman Lane after Phase 2 is complete. Condition 2: To better address public safety, request the County to require installation of a four-way stop sign at the intersection of Tillman and new road #6, as determined by Douglas County Engineering and GRGID engineering staff.  Condition 3: To enable more expedient and effective communication, request the County require the creation and publication of a public access telephone number and a designated contact person to be accessible throughout the construction period regarding traffic and dust mitigation complaints.  Condition 4:  District staff prepare a letter to Douglas County Community Development citing these recommendations in this motion and that a memorandum of this motion be considered that Ranchos Sierra LLC and the property at the southern end of Tillman will maintain the detention basin and passive park.  In addition, a memorandum for the allocation of the expense of the water main to be spelled out and split between GRGID and Rancho Sierra and who is responsible for potions of the relocation.  Dave James seconded the motion.  All ayes.  Motion passed.

Public Comment:  Jim Mckolip has a concern over the secondary access for construction vehicles. He would like GRGID to work with the County to get the Heritage Lane in good shape for heavy vehicles to travel on. He would also like the District to develop a xeriscape program.  Joseph Pool has questions how the GID is going to provide the capacity of water to serve this project.  Denny Caster read the engineers study provided by Lumos and Associates.  She does not understand how GRGID could provide a will serve letter to the project based on the information in the study.  Ron Bush thanked Rancho Sierra LLC and their team for working with his group.  Ron also provided written public comment regarding Rancho Sierra.  (See attached).

4. Presentation by Douglas County Community Development Director Tom Dallaire regarding the recently adopted Master Plan Amendment.  No action.

Tom Dallaire provided a power point presentation of the 20-year Master plan including amendments.

5. Election of Chairman, Vice Chairman, and Treasurer for calendar year 2020.

The Chair, Vice Chair and Treasurer have all been at their position for one year.  They can be replaced, or they can stay and serve one more year.

Bob McDowell motioned to nominate Dave James as Chairman.  Brad Newlon to remain Vice Chair and Bob McDowell will move to Treasurer.  John Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment: None

CONSENT CALENDAR

MINUTES

Brad Newlon motioned to approve the minutes of the December 4, 2019.  Dave James seconded the motion.  All ayes.  Minutes approved.

CHECK SUMMARY

Leann Teter motioned to approve the check summary  Brad Newlon seconded the motion.  All ayes.  Motion approved.

Public Comment: None

REPORTS

District Engineer:  Mike Bennett reviewed the tracking schedule for January 2020.

District Counsel:  Mike Rowe spent the month drafting resolutions for tonight’s meeting.

District Manager:  Greg Reed reviewed the Manager’s report for January 2020.

David James would like an agenda item regarding forming a study group on xeriscaping.

REPORTS

Board of Trustees

Bob McDowell:  Bob would like the Board and Staff to have a talk about strategic approach on water future.

John Sheridan:  John shared a power point presentation of his trip to San Antonio TX for the National  Nevada League of Cities conference.

ADJOURNMENT

Dave James motioned to adjourn the meeting.  Leann Teter seconded the motion.  All ayes.  Meeting adjourned at 9:05 p.m.

______________________________

Beth Cook, Acting Secretary

Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held December 4, 2019 at 5:00 p.m. @ 931 Mitch Drive, Gardnerville, Nevada 89460

Pledge of Allegiance:

Trustees Present: Bob McDowell, Dave James, Brad Newlon, Leann Teter and John Sheridan

Also, Present: Greg Reed, Dawn Hinds, Mike Rowe, Michael Bennett and the public

Public Comment: Ron Bush voiced his consternation with District Staff and the Board for their lack of representation of the citizens who attended the County Master Plan meetings.

Approval of the Agenda:

Leann Teter motioned to approve the agenda.  Dave James seconded the

Motion.

Old Business: none

New Business:

I For Possible Action: Board discussion and possible action to authorize District Staff

to write off $19.21 in debt as uncollectable.  Board discussion followed by public

comment.  Possible Board Action to authorize District staff to write off $19.21 in

as uncollectable.

Greg Reed explained that it is a Board decision to write off uncollectable debts as stated in the Policies and Procedures Manual.  The District has minimal write offs because, in part, of the ability to turn off water for non-payment of bills.

Leann Teter motioned to authorize District staff to write off $19.21 in debt

as uncollectable.  John Sheridan seconded the motion.  All ayes.  Motion

passed.

Public Comment:  none

II For Possible Action: Board discussion and possible action to approve the proposed

changes to Section 2.2 and Appendix B of the District’s Policies and Procedures

Manual regarding late charges for water and sewer charges.  Board discussion

followed by public comment.  Possible Board Action to authorize the District Manager

to approve the proposed changes to Section 2.2 and Appendix B of the District’s

Policies and Procedures Manual regarding late charges for water and sewer charges.

Greg explained currently the Policies and Procedures state a customer is late after 30 days however the actual time between bills going out and bills being late is not actually 30 days.  Staff requested it be changed to the 30^th of the month.  Brad questioned what we would do in February since there are not 30 days, so Leann suggested the wording be changed to the last day of the month.  The Board agreed and the wording will be changed to the last day of the month.

Brad Newlon motioned to approve the proposed changes to Section 2.2 and

Appendix B of the District Policies and Procedures manual regarding late

charges for water and sewer charges to note the change from the 30^th of

the month to the “last” day of the month.  John Sheridan seconded the

Motion.  All ayes.  Motion passed.

Public Comment: none

III For Possible Action: Board discussion and possible action to create a fund to account

for the revenues received from the recently enacted Special Assessment.  Board

discussion followed by public comment.  Possible Board action to create a fund to

account for the revenues received from the recently enacted Special Assessment.

The District has recently created a Special Assessment to be used for the construction of infrastructure for future development.  District Staff has recommended that the Board create a committed fund for the receipt of special assessment revenues and the construction of future infrastructure.    Committed funds can only be used for the specific purposes determined by formal action of the Board.  Revenues from the Special Assessment will be deposited into the Special Assessment account and funds can only be removed by specific action of the Board for a specific project.

Brad suggested there be a history of the creation of this Special Assessment line item. Greg explained that the District can create a Financial Policies and Procedures Manual explaining the creation of this fund and how the fund is to be used.

Dave James motioned to create a committed fund to account for revenues

received from the recently enacted Special Assessment and to establish

within the policies and procedures manual a Financial Policies and

Procedures Manual. John Sheridan seconded the motion.  All ayes.  Motion

passed.

Public Comment: Susan Stonestreet asked where the interest from this committed fund will go as it could be a considerable amount.  Greg explained he would have to ask the auditors because they will assign interest to each fund based on the amount of money that is in each fund.

Ron Bush stated that since future infrastructure improvements will be necessary to accommodate future development, it is appropriate that such future developments are funded by future development.  He urged the Board to develop language to put into the policies and procedures manual stating this fund is for construction not ongoing maintenance and operations.

IV For Possible Action: Board discussion and possible action to authorize the District

Manager to attend the 2020 Nevada Water Resources Association’s Annual

Conference February 10-13 in Las Vegas.  Board discussion followed by public

comment.  Possible Board Action to authorize the District Manager to attend the

2020 Nevada Water Resources Association’s Annual conference February 10-13 in

Las Vegas.

eed has requested to attend the Nevada Water Resources Association’s Annual Conference February 10 – 13 in Las Vegas.  Ed James from the Carson Water Sub Conservancy District has asked Greg to give a presentation at the Conference regarding operations at small utilities.

John Sheridan motioned to authorize the District Manager’s attendance at

The Nevada Water Resources Association’s Annual Conference February 10 –

13 in Las Vegas; funds not to exceed $1700.00.  Leann Teter seconded the

Motion.  All ayes.  Motion passed.

Public Comment: none

Consent Calendar:

Minutes:

Dave James motioned to approve the Minutes from the November board meeting.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

Public Comment: none

Check Summary:

Leann Teter motioned to approve the check summary.  Brad Newlon seconded

the motion.  All ayes.  Motion passed.

Public Comment: none

Reports:

District Engineer:  Michael Bennett reviewed his project tracking schedule for the month of December 2019.

District Counsel: Mike Rowe mentioned that the soil conservation service has requested again this year the District pass a resolution recognizing January as Radon Abatement Month. Mike has written a resolution to be brought to the January 2020 meeting.

District Manager: Greg Reed reviewed his December Managers Report with the Board.

Trustee Reports:

John Sheridan expressed concerns he is having coping with his role on the Board, work and family and is considering giving up his position on the Board; he however does not want to disappoint the electorate in the District.

Dave James encouraged John to stick with the Board.  Dave asked Greg if the larger parcel of GRGID land approved for sale has been put up for sale.  Greg explained the property has not been listed yet.  As for the other properties; the District is in the process of compiling a list of  the residents that are within 600 feet of each property.  Those homeowners will then be sent a survey to get their opinions of what they would like to see done with the vacant lots.

Bob McDowell, Leann Teter and Brad Newlon also encouraged John to stick it out.

Public Comment:

Jim McCallip stated he goes to County Commissioner’s meetings and fights the good fight.  Growth should be done intelligently, what’s lacking in the County is planning, nobody plans.

Susan Stonestreet inquired about the excess property and asked if anyone had looked into it for well sites as she has not heard anything about it since summer.

Ron Bush questioned the accuracy of the 2018 Water System Annual Report, prepared October, 2019.

Adjournment:

John Sheridan motioned to adjourn the meeting.  Dave James seconded the

Motion.  All ayes.  Motion passed

Meeting adjourned at 7:15 p.m.

 

By

__________________________________

Dawn Hinds

Acting Secretary

Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held Tuesday November 12, 2019 at 5:00 p.m. at 931 Mitch Drive, Gardnerville Nevada

Pledge of Allegiance.

Trustees Present: Bob McDowell, John Sheridan, Leann Teter, David James and Brad Newlon

Also Present:  Greg Reed, Beth Cook, Mike Rowe, Michael Bennett and the Public.

Public Comment:  John Engels stood to report that there is fake news circulating regarding him owning a vacation rental in California.  He clarified that he inherited the property and it has since been sold.

Ron Bush requested that the Board move agenda item 8 to item 2 because many of the public were here to listen to John’s presentation.

David James motioned to approve the agenda with changes.  John Sheridan seconded the motion.  All ayes.  Motion passed.

NEW BUSINESS

1. Possible action to accept and approve the 2018/2019 fiscal year audit presented by VT Accounting Associates.  Action Item.

Paul Tibma from VT Accounting was present to review the 2018/2019 audit.  He noted that there was one material weakness where a batch of checks were dated 2018 and should have been 2019 and should have been caught with the reconciliation process.  District staff is working with VT to correct the problem .  Replacement of the utility billing and financial package software will help the District in simplifying the reconciliation process.

Brad Newlon motioned to approve the 2018/2019 fiscal year audit.  John Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment: None

2. Presentation Only.  Presentation by Trustee John Sheridan regarding the Carson Valley aquifer.  No action will be taken on this item.

John Sheridan presented his research on the geological properties within the GRGID service area per the USGS report, as well as on the Douglas County Master Plan Receiving areas within the GRGID service area.  After the presentation the floor was opened for questions.

3. Possible action to adopt the Business Impact Statement for the creation of a Special Assessment.

Greg explained the Business Impact Statement was adopted by the Board at the October 2019 meeting and mailed to various trade associations and businesses that may be affected by the proposed rule.  The District received one phone call regarding the special assessment.

David James motioned to adopt the Business Impact Statement for the creation of a Special Assessment.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment: None

4. Possible action to authorize the District Manager to enter into a contract with Lumos & Associates for the design of a pressure regulating valve at a cost not to exceed $55,000.

Greg explained that the 3-million-gallon tank needs to be drained and repainted on the inside.  In order to do this the District needs to move water from the high side to the low side.  The installation of a pressure regulating valve would allow the District to minimize operational problems within the system.  The cost of the regulator will be included in next year’s budget.

John Sheridan motioned to authorize the District Manager to enter into a contract with Lumos and Associates for the design of a pressure regulating valve at a cost not to exceed $55,000.

David James seconded the motion. All ayes.  Motion passed.

Public Comment: None

5. Possible action to authorize the District Manager to record a deed restriction for the Robert Spellberg Recreation Complex as required by the State of Nevada Division of Parks for their participation in the 50/50 matching grant for restrooms at the park.

Greg explained that the Nevada Division of Parks is waiting for a deed restriction stating that the property will be used only as a recreational facility.

Brad Newlon motioned to authorize the District Manager to record a deed restriction for the Robert Spellberg Recreation Complex as required by the State of Nevada Division of Parks for their participation in the 50/50 matching grant for restrooms at the park.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment: None

6. Possible Board action to open public hearing regarding the creation of a Special Assessment.

Leann Teter motioned to approve opening a public hearing regarding the creation of a Special Assessment.  John Sheridan seconded the motion.  All ayes.  Motion passed

Public Comment: None

7. Possible Board action to adopt Resolution 19-05 for the creation of a Special Assessment.

Mike Bennett explained that He will change the Special Assessment Fee Policy to include any parcel “annexed” into the District.

Public Comment: None

John Sheridan motioned to adopt Resolution 19-05 for the creation of a Special Assessment.  David James seconded the motion.  All ayes.  Motion passed.

Public Comment: None

8. Possible Board action to close the public hearing regarding the creation of a Special Assessment.

Leann Teter motioned to approve closing the public hearing regarding the creation of a Special Assessment.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

Public Comment: None

MINUTES

Leann Teter motioned to approve the minutes of the October 2, 2019 meeting.  John Sheridan seconded the motion.  All ayes.  Minutes approved.

Public Comment: None

CHECK SUMMARY

David James motioned to approve the check summary for August 2019.  Leann Teter seconded the motion.

Leann Teter motioned to approve the check summary for September 2019.  Brad Newlon seconded the motion.  All ayes.  Check summaries approved.

REPORTS

District Engineer:

Mike Bennett reviewed the November tracking scheduled.

District Counsel:

Mike Rowe stated that he spent much of the month creating Resolution 19-05.

District Manager:

Greg Reed reviewed the November 2019 Manager’s report.

REPORTS

John Sheridan:  John stated that he is continuing to work on the parking lot at C.C. Meneley. He wrote a letter to the principal of C.C. Meneley and has contact info to get in touch with a person at the County.

David James:  David would like to form an exploratory committee to research funding or grants for zero scaping in the District.

Leann Teter:  Leann commended John for his interesting presentation.

Brad Newlon:  Brad would like the District to pursue updating the contract for MGSD.

ADJOURNMENT

Leann Teter motioned to adjourn the meeting.  Brad Newlon seconded the motion.  All ayes.  Meeting adjourned at 8:00 p.m.

_____________________________

Beth Cook, Acting Secretary

Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held

 October 2, 2019 @ 6.p.m. at

931 Mitch Drive, Gardnerville Nevada

Pledge of Allegiance:

Trustees Present: John Sheridan, Leann Teter, Dave James, Bob McDowell and Brad Newlon

Also, Present:  Greg Reed, Dawn Hinds, Mike Rowe, Tim Russell and the public

Public Comment:

Cade Baligad suggested if the District was looking for a new project that a parking lot across from CC Meneley would be a benefit to the school and the District.  Trustee John Sheridan will follow up on the process of installing a parking lot.

Approval of the Agenda:

Leann Teter motioned to approve the Agenda.  Brad Newlon seconded the

motion.  All ayes.  Motion passed.

Old Business:

New Business:

I For Possible action: Board discussion and possible action to change the November

Board meeting to Tuesday, November 12, 2019.  Board discussion followed by public

comment.  Possible Board action to change the November Board meeting to Tuesday,

November 12, 2019.

Bob McDowell is not able to attend the regularly scheduled meeting in November and would like the date changed if possible.

John Sheridan motioned to change the November meeting to Tuesday,

November 12, 2019. Dave James seconded the motion.  All ayes.  Motion

passed.

Public Comment: none

II For Possible Action:  Board discussion and possible action to change the January Board

Meeting to a day other than January 1, 2020. Board discussion followed by public

comment.  Possible Board action to change the January Board meeting to a day other

than January 1, 2020.

January 1, 2020 is a National Holiday and the District will be closed.

Leann Teter motioned to change the January meeting to Tuesday, January,

7, 2020.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

III For Possible Action:  Board discussion and possible action to authorize the District

Manager to adopt the Business Impact Statement for the creation of Special Assessment

Board discussion followed by public comment.  Possible Board action to adopt the

Business Impact Statement for the creation of a Special Assessment.

Greg has drafted a Business Impact Statement, which is essential for the creation of a Special Assessment.  If adopted by the Board the proposed Business Impact Statement will be sent to local businesses for feedback.

Dave James thinks the Special Assessment is a great idea and a responsible approach to future development. Greg mentioned the Special Assessment is a living document and should be revisited every three years maximum.  Brad suggested amending the motion to change the math under “Beneficial effects” from $8,000,000.00 to $8,800,000.00.

John Sheridan motioned to adopt the Business Impact Statement for the

creation of a Special Assessment as amended.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment: none

IV For Possible Action:  Board discussion and possible action to open a public hearing

regarding the creation of a Special Assessment.  Board discussion followed by public

comment.  Possible board action to open a public hearing regarding the creation of a

Special Assessment.

Dave James motioned to approve opening a public hearing regarding the

creation of a Special Assessment.  Leann Teter seconded the motion.  All

Ayes.  Motion passed.  

Public Comment: none

V For Possible Action:  Board discussion and possible action to authorize the District

Manager to move forward with the creation of a Special Assessment.  Board

discussion followed by public comment.  Possible Board Action to authorize the

District Manager to move forward with the creation of a Special Assessment.

A proposed special Assessment Policy has been developed for consideration by the Board.  The Special Assessment would ensure that future development pay for increased infrastructure required to accommodate the new proposed growth.  Vacant lots within the District currently will not be subject to the Special Assessments.  If the Board agrees to move forward, staff will draft Resolution 19-05 and bring it back to the Board for consideration.

John Sheridan motioned to authorize the District Manager to move forward

with the creation of a Special Assessment.  Dave James seconded the motion

All ayes.  Motion passed.

Public Comment: Ron Bush verified with the Board that a new lot is created by approval of a final map.  Mike Rowe stated that the recording of the final map would decide when a lot is officially created.

Public Hearing closed @ 6:30 p.m.

Consent Calendar:

Minutes:

Leann Teter motioned to approve the minutes of the September 4, 2019

Board meeting.  John Sheridan seconded the motion.  All ayes.  Motion

Passed.

Check Summary:

John Sheridan had a question about a memo on a check.

Leann motioned to continue the approval of the Check Summary for the month of August until the next meeting for verification of the check memo.  Dave James seconded the motion.  All ayes.  Motion passed.

Reports:

District Engineer:  Tim Russell was present to review the Project Tracking Schedule

District Counsel:  Mike Rowe has been working with Greg and Mike Bennett on the Business Impact Statement.  Mike has also been working on a Memorandum of Unrecorded Grant Agreement, this is a requirement by the State for the Robert Spellberg Recreational Complex.

District Manager:  Today is Greg’s second anniversary with the District.  Greg will be meeting with MGSD staff to discuss the results of the camera work on the sewer line between GRGID and MGSD and budget for future improvements.

Trustee Reports:

John Sheridan had a wonderful time at the League of Cities Conference networking with other small-town representatives.  John announced that was appointed to the Executive Board at the Nevada League of Cities Conference to represent all small towns and GIDs in Nevada.

Dave James complimented John Sheridan in his efforts with the Nevada League of Cities.

Bob McDowell congratulated Dave James on being named Number 1 Dentist in the Carson Valley.

Public Comment: none

Adjournment:

Leann Teter motioned to adjourn the meeting.  Brad Newlon seconded the

Motion.  All ayes.  Motion passed.

Meeting adjourned at 7:10 p.m.

By

___________________________________

Dawn Hinds

Acting Secretary

Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees Meeting held on Wednesday September 4, 2019 at 5:00 at 931 Mitch Drive, Gardnerville, NV 89460

Pledge of Allegiance:  Leann Teter

Trustees Present:  Leann Teter, Bob McDowell, John Sheridan, Brad Newlon and David James

Also Present:  Greg Reed, Beth Cook, Mike Rowe, Mike Bennett and the public

Public Comment: None

Approval of Agenda: Greg Reed requested to have item 6 removed from the agenda.  Leann Teter motioned to approve the agenda without item 6.  David James seconded the motion. All ayes.  Agenda approved.

NEW BUSINESS

1. Possible Board action to authorize the District Manager to pursue the sale of the District owned vacant property located at 1389 Langley Drive in accordance with the requirements set forth in NRS 318 and SB 279 recently enacted by the Legislature.

Greg explained that the District owns a piece of property at 1389 Langley Drive.  This property was reclassified to a Single Family Residential (SFR) in 2007.  The District also owns 12 other properties which the District has requested changing the classification to SFR.  1389 Langley Drive is a vacant lot that serves no purpose to the District.  Instead of spending additional costs to maintain the property, Greg suggested the District sell the property and use the proceeds for maintaining the parks in the District.

David James motioned to combine items 1 and 2 for discussion and vote separately on each property.  Leann Teter seconded the motion.  All ayes.  Motion passed.  

The second property is located at the intersection of Langley Drive and Wheeler Way.  This lot is bigger and could be separated into two lots and sold separately.  The lot could also be sold as-is and the buyer could divide the lot if they desire.  There is a specific procedure that needs to happen to sell these properties according to Senate Bill #279.  Brad Newlon expressed concern over apartments being built on the bigger lot.  He does not want to lose what little open space the District has, to residential homes.  Greg said the proceeds could be earmarked for whatever the Board wanted.  David James would like Greg to investigate the cost of splitting the Langley/Wheeler lot before the District sells it.

John Sheridan motioned to sell 1389 Langley and earmark the proceeds for Capital Improvement in Open Space.  Leann Teter seconded the motion.  3 ayes, 2 nays (Bob McDowell, Brad Newlon). Motion passed.

Public Comment:  Ron Bush suggested the District keep the other lots and use for future well field development.

John Sheridan motioned to pursue the sale of the District owned vacant lot at the intersection of Langley Drive and Wheeler Way in accordance with the requirements set forth in NRS 318 and SB 279 recently enacted by the Legislature.  No second.  Item dies due to no action.

Public Comment:  Ron Bush would like to see the District pursue this lot to be split.

2. Possible action to authorize the District Manager to pursue the change of use classification for 11 District owned vacant lots.

Greg explained that there are eleven more lots that have not been converted to Single Family Residential lots.  If the Board agrees, the first step would be to canvass the neighboring homeowners and see if they would approve of selling the lots.  The proceeds would offset the cost of maintaining the parks.

David James motioned to authorize the District Manager to canvas the community to pursue the change of use classification for the 11 District owned vacant lots.  John Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment:  Chris Coulter asked the Board to remember that Ranchos Sierra and the Serpa properties will eventually be developed.  This will leave less open space for the families living in Ranchos 7 and 8.

3. Possible action to authorize the District Manager to pursue the installation of a splash pad at the Robert Spellberg Recreation Complex.

Greg explained that given the success of the Minden splash pad and that there are now permanent restrooms at the park, he would like the Board to consider the installation of a splash pad.  He provided information on the cost of the splash pad located in Minden.

Brad Newlon motioned to authorize the District Manager to investigate the installation of a splash pad at the Robert Spellberg Recreation Complex.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment:  Susan Stonestreet suggested using a different type of grass that would not use as much water as sod.  She also feels that there are misconceptions about the water levels in the Valley.

4. Possible Board action to accept the Final Dynamic Flow and Chemistry Profiling Report for Well 5 prepared by BESST, INC.

Mike Bennet and Greg Reed stated that the report notes that there is  arsenic concentration throughout Well 5.  This eliminates the possibility of taking one or more zones offline in an attempt to improve the arsenic levels.  So, Well 5 will continue to be used only in an emergency.  Greg also stated that the District is speciating the arsenic in Well 5 and Well 8 to determine what type of arsenic the District is dealing with.

John Sheridan motioned to accept the Final Dynamic Flow and Chemistry Profiling Report for Well 5 prepared by BESST, Inc.  David James seconded the motion.  All ayes. Motion passed.

Public Comment:  Susan Stonestreet suggested that the properties the District is considering selling should be investigated for possible well sites.

5. Possible Board action to authorize the District Manager to purchase a new 2017 Dodge utility truck to replace the existing 2004 Chevy utility truck at a cost not to exceed $37,000.

This item was put back on the agenda at the request of Trustee Dr. David James.

Dr. James explained that two vehicle replacements were approved by the Board for the 2019/2020 budget.  A truck is used to service all areas of the District.  He looked at the truck in question and he feels that it needs to be replaced.  After the Well 4 project and the reimbursement from MGSD there is money available.  Brad Newlon feels it is not fiscally responsible to purchase a truck currently.

David James motioned to authorize the District Manager to purchase a new utility truck at a cost not to exceed $37000.00  John Sheridan seconded the motion.  3 ayes, 2 nays (Leann Teter, Brad Newlon).  Motion passed.

MINUTES

Leann Teter motioned to approve the minutes of the August 7, 2019 Board meeting with corrections.  David James seconded the motion.  All ayes.  Motion passed.

CHECK SUMMARY

Brad Newlon motioned to approve the check summary.  Leann Teter seconded the motion.  All ayes.  Motion passed.

 

 

REPORTS

District Engineer:  Mike Bennett reviewed the September 2019 tracking schedule.

District Counsel:  Mike Rowe has been working on the Rivertree Ranch annexation and he is working with Greg on a Business Impact Statement.

District Manager:  Greg attended a pre application for the Sierra Ranchos Development today.  Tomorrow he will attend the County Commissioner meeting regarding Chapel Crest.

 

Bob McDowell:  Bob will not be in town for the November 6 meeting.  The Board decided to change the meeting to November 12, 2019.

 

ADJOURNMENT

Leann Teter motioned to adjourn the meeting.  John Sheridan seconded the motion.  All ayes.  Meeting adjourned at 8:15 p.m.

 

 

 

 

_______________________________

Beth Cook, Acting Secretary