Gardnerville Ranchos GID

The Gardnerville Ranchos General Improvement District

GRGID

Board of Trustees Agenda – July 1, 2020

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Board Meeting Agenda | POSTED | June 25, 2020

The Board Meeting will be held via conference call.  All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  July 1, 2020, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

 NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

 ROLL CALL:

 PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONE

New Business:

  1. For Possible Action:Board discussion and possible action to authorize the District Manager to enter into a contract for the replacement of the District’s financial and utility billing software systems. Board discussion followed by public comment.  Possible action to authorize the District Manager to enter into a contract for the replacement of the District’s financial and utility billing software systems.

Action Item – District Manager (30 minutes)

  1. For Possible Action:Board discussion and possible action to authorize the District Manager to apply for a 75% / 25% Risk Management Grant from Pool/Pact for fencing around four well sites.  Board discussion followed by public comment.  Possible action to authorize the District Manager to apply for a 75% / 25% Risk Management Grant from Pool/Pact for fencing around four well sites.

Action Item – District Manager (15 minutes)

  • For Possible Action:Board discussion and possible action to adopt the 2020 Water System Status and Outlook.  Board discussion followed by public comment.  Possible action to authorize the District Manager to adopt the 2020 Water System Status and Outlook.

Action Item – District Manager (15 minutes)

  1. For Possible Action:Board discussion and possible action to authorize the District Manager to move forward with the Schedule 40 Replacement Program.  Board discussion followed by public comment.  Possible action to authorize the District Manager to move forward with the Schedule 40 Replacement Program.

Action Item – District Manager (15 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the May 27, 2020 meeting.  Discussion and public comment.

CHECK SUMMARY:

For Possible Action:  Board Action on Approval of the check summary for the month of May 2020.  Discussion and public comment.

 REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

 REPORTS:

Board of Trustees

 PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

 ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.  Any person wishing to obtain a copy of the information provided for the Board meeting can contact Dawn Hinds at (775) 265-2048.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Minutes – May 6, 2020

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Gardnerville Ranchos General Improvement District Board of Trustees Zoom Video Meeting held Wednesday May 6, 2020 at 6:00 @ 931 Mitch Drive, Gardnerville, NV

Pledge of Allegiance: Led by Bob McDowell

Trustees Present: Brad Newlon, David James, John Sheridan, Bob McDowell.  LeAnn Teter was not present.

Also Present:  Mike Rowe, Mike Bennett, Greg Reed and Beth Cook and the public.

Approval of the Agenda: Bob McDowell motioned to approve the agenda.  John Sheridan seconded the motion.  All ayes.  Agenda approved

Public Comment: None

NEW BUSINESS

  1. Possible action to adopt Resolution 20-05 updating the District’s Policies and Procedures (P&P) Manual by adding a Reserve Policy to financial Section 12 that will be reviewed annually during the budget process.

Greg presented resolution 20-05 which will be added to the Financial Section 12 of the District’s P & P manual. Mike Rowe will change the signature page to reflect that Leann Teter was absent.

John Sheridan motioned to adopt Resolution 20-05 creating a Minimum Financial Reserves Policy to be included in the Financial Section 12 of the Policy and Procedures Manual and reviewed annually with the creation of the budget subject to suggested amendments.  Bob McDowell seconded the motion.  All ayes. Motion passed.

Public Comment:  James Mckalip supports this policy.

  1. Possible action to authorize the District Manager to enter into a contract for the 2019/2020 Street Maintenance Project to the lowest bidder.

Mike Bennett reviewed the bid tabulation.

Bob McDowell motioned to authorize the District Manager to enter into a contract for the 2019/2020 street maintenance project to the lowest responsible bidder, Sierra Nevada Construction, at a cost not to exceed $443,000.00.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

Public Comment: None

  1. Possible action to accept the 2020/2021 Health insurance renewal proposal prepared by L/P Insurance.

Greg explained that given the uncertainties of the current situation, he recommends that the District stay with the renewal package.

John Sheridan motioned to adopt the 2020/2021 Health Insurance Renewal PPO 25-CO 1600 A D0500x2 as presented by L.P Insurance.  Bob McDowell seconded the motion.  All ayes.  Motion passed.

Public Comment: None

  1. Possible action to authorize the District Manager to submit a letter to Gardnerville Water Company to consider development of an emergency interconnection between our two utilities and to pursue the opportunity of grant funding for the interconnection with the Carson Water Subconservancy District.

Greg drafted a letter to submit to Gardnerville Water Company for discussion.  If the letter is accepted, Greg will reach out to the General Manager at the Carson Water Subconservancy District to determine if there might be grant funding to finance the interconnection.  John Sheridan is concerned with some of the language in the letter stating if the funding is approved through the CWSD, they will own the capacity rights. Greg spoke to Ed James of the CWSD and he explained that the connection was for public utilities to bring water from one utility to another and not for private use. The Subconservancy will maintain ownership of the capacity of that line. Greg would like to change the wording to state that the Subconservancy would have no authority to dictate when the water could be traded between the two utilities.  If the District could not get that type of language change, the District would pursue other options for funding.   Brad Newlon mentioned that the District should be cautious when moving forward.  At this point this letter is step 1 of a long process. David James feels this is something the Board should do as an operational defense.

John Sheridan motioned to authorize the District Manager to submit a letter to Gardnerville Water Company to consider development of an emergency interconnection between our two utilities and to pursue the opportunity of grant funding for the interconnection with the Carson Water Subconservancy District.  Bob McDowell seconded the motion.  All ayes.  Motion passed.

Public Comment: James Mckalip feels this is an important first step.

  1. Possible action to adopt changes to the District’s Personnel Manual regarding employee uniforms.

Greg explained that to date employees have been required to purchase their steel toe shoes on their own.  The District currently supplies uniforms to its field personnel.  There is no policy in the District’s Personnel Manual as to how those uniform allowances are made.  This policy will clarify how these allowances are made.

Bob McDowell motioned to adopt proposed changes to the District’s Personnel Manual regarding employee uniforms.  John Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment:  James Mckalip stated that it is important to provide the employees with those items they are required to wear by the District.

  1. Possible action to suspend accrual of late fees and/or shut off’s for non-payment of water and sewer bills for a period of time not to exceed 180 days.

Bob McDowell suggested changing the wording from suspend to defer.  David James would like to have an individual petition to request for a suspension of their late fees.  Greg would like clarification of how the decision to suspend the late fees is made.

Bob McDowell motioned the Board to establish a policy for a period of time of 90 days for the date of acceptance of this motion.   The customer must contact the office to request the waiver.  John Sheridan seconded the motion .  All ayes.  Motion passed

Public Comment: None

  1. Possible action to authorize the District Manager to execute a contract with Lumos & Associates for the design of an upgrade to the Long Valley Booster Station.

Mike Bennett reviewed the Long Valley Booster pump station proposal with the Board

John Sheridan motioned to authorize the District Manager to execute a contract with Lumos and Associates for the design of an upgrade to the Long Valley Booster Station at a cost not to exceed $64,200.00 Brad Newlon seconded the motion.  All ayes.  Motion passed

Public Comment: None

CONSENT CALENDAR

MINUTES

Brad Newlon motioned to approve the minutes of the April 1, 2020 Board Meeting.  Bob McDowell seconded the motion.  All ayes.  Minutes approved.

CHECK SUMMARY

John Sheridan motioned to approve the check summary for the month of April, Brad Newlon seconded the motion.  All ayes.  Motion passed

Public Comment: None

REPORTS

District Engineer:  reviewed tracking schedule for May 2020

District Counsel:  Mike explained that April was a quiet month.  He wrote Resolution 20-05 to present to the Board

District Manager:  Greg reviewed the Manager’s Report and included a new report that will detail the District’s receipts of consolidated tax revenue.  The District Manager noted that our Operations Supervisor, Tony Daniels, was awarded the Nevada Rural Water Association’s Bruce Smith Memorial Water Operator of the Year for 2020.  Tony will receive a plaque from NVRWA.  Congratulations Tony!

Board of Trustees

Bob McDowell: Bob would like a short summary of the status of the District’s future water supply and quality.

John Sheridan;  Met with Ed James of the Carson Water Subconservancy District.

Public Comment:  None

ADJOURNMENT

Bob McDowell motioned to adjourn the meeting. John Sheridan seconded the motion.  All ayes.  Meeting adjourned at 6:55

_______________________________

Beth Cook, Acting Secretary

Board of Trustees Agenda – May 27th, 2020

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NOTICE OF BUDGET HEARING \ Posted May 21, 2020 |

The Board Meeting will be held via conference call.  All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Board Meeting Agenda | POSTED | May 21, 2020

Copies of the finalized agenda were posted at _____: am on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  5:00 p.m., May 27, 2020, Wednesday, immediately followed by the Budget hearing which begins at 6:00 p.m. or upon the conclusion of the regular meeting.  District Office, 931 Mitch Dr., Gardnerville Ranchos.

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONE

New Business:

  1. For Possible Action:   Board discussion and possible action regarding theDistrict’s insurance renewal package from the Nevada Public Agency Insurance Pool for fiscal year 2020 / 2021.  Board discussion followed by public comment.  Possible Board Action to approve Nevada Public Agency Insurance Pool Insurance renewal package for fiscal year 2020 / 2021.

Action Item – District Manager and Alan Reed (20 minutes) 

  1. For Possible Action:Board discussion and possible action to adopt Resolution 20-6 regarding changes to the District’s Personnel Manual regarding employee uniforms.  Board discussion followed by public comment.  Possible action to adopt Resolution 20-6 regarding changes to the District’s Personnel Manual regarding employee uniforms.

Action Item – District Manager (5 minutes)

  • For Possible Action: Board Discussion and possible action regarding the evaluation of the District Manager’s goals for fiscal year 2019-2020 for a possible salary / benefit adjustment for fiscal year 2020-2021. Board Discussion followed by public comment.Possible action to adjust the District Manager’s salary / benefits for fiscal year 2020-2021.

Action Item – Board of Trustees / District Manager (20 minutes) 

  1. For Possible Action:Board discussion and possible action to open a public hearing regarding the District’s tentative budget for fiscal year 2020 / 2021.   Board Discussion followed by public comment. Possible Board Action to open a public hearing regarding the District’s 2020 / 2021 tentative budget.

Action Item – District Manager (1 minute)

  1. For Possible Action:Board discussion and possible action to approve the 2020 / 2021 final budget. Board discussion followed by Public Comment.  Possible Board Action to approve the 2020 / 2021 final budget.

Action Item – District Manager (20 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the May 6, 2020 meeting.  Discussion and public comment.

CHECK SUMMARY:

For Possible Action:  Board Action on Approval of the check summary for the month of April 2020.  Discussion and public comment. 

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees 

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Minutes – April 1, 2020

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Gardnerville Ranchos General Improvement District Board of Trustees Meeting held April 1, 2020 at 931 Mitch Drive Gardnerville, NV 89460 

Zoom Video Meeting

Pledge of Allegiance:  Led by John Sheridan

Trustees Present:  John Sheridan, Dave James, Leann Teter, Bob McDowell and Brad Newlon

Public Comment:  Jim McCallip asked that there be some discussion later how much the shutdown will affect the budget.  Greg stated that there will be discussion during Item 1.

Chairman James recommended that items II, III and VII on the Agenda be tabled until a later date.

Item II, Resolution 20-5 is still in the process of being drafted.

Leann Teter motioned to Table Item Number II until a further meeting.  John

Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment: none

Item III, xeriscaping.  Mr. James does not believe this is a good time to pursue the program and have a subcommittee meeting during the State regulations for sheltering in place.

Brad Newlon motioned to table the Item number III.  Bob McDowell seconded the motion.  All ayes.  Motion passed.  

Public Comment: none

Item VII, C.C. Meneley Parking Lot.  Chairman James commented that there have been previous talks with the school regarding this item. Information is in the Board packets and he suggested tabling this item indefinitely since this is not an immediate priority for the Board.

John Sheridan motioned to table item VII.  Leann Teter seconded the motion.  All

ayes. Motion passed.

Public Comment: none

Agenda Approval:

Bob McDowell motioned to approve the Agenda as amended.  Leann Teter seconded the motion as amended.  All ayes.  Motion passed.

Public Comment: none

New Business:

I For Possible Action:  Board discussion and possible action to adopt the 2020/2021

Tentative Budget.  Board discussion followed by public comment.  Possible board

Action to adopt the 2020/2021.

Greg Reed reviewed the 2020/2021 tentative budget with the Board.  Greg does not see the ad valorum tax changing much for the next budget year, however, if the revaluation of properties takes a significant hit over time the District could see the ad valorum affected.  The consolidated, tax depending on what happens with the business shut down over time, could change significantly.  Water and sewer are rate driven and those figures should not change significantly.

Bob McDowell motioned to approve the 2020/2021 Tentative Budget.  John

Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment: none

II For Possible Action:  Board Discussion regarding adoption of Resolution 20-5 updating

the District’s Policies and Procedures Manual by adding a Reserve Policy to financial

Section 12 that will be reviewed annually during the budget process.  Board discussion

followed by public comment.  Possible action to adopt Resolution 20-5 updating the

District’s Policies and Procedures Manual by adding a reserve Policy to financial Section

12 that will be reviewed annually during the budget process.

Item tabled.

III For possible action: Board discussion regarding creation of a subcommittee to consider

creation of xeriscaping procedures within the District.  Board discussion followed by

public comment.  Possible Board action to create a subcommittee to consider creation

of xeriscaping procedures within the District.

Item tabled.

IV For possible action:  Board discussion and possible action regarding the Pavement

Management Plan created by Lumos & Associates.  Board discussion followed by public

comment.  Possible Board Action to incorporate the 2020/2021 recommendations of the

Pavement Management Plan created by Lumos & Associates.

Greg reviewed the 2020/2021 pavement management plan.  He explained that this year is mostly maintenance.  There are no roads to be rebuilt in 2020/2021.  Additional roads are slated for rebuilding in the 2021/2022 pavement cycle.

Bob McDowell motioned to adopt the 2020/2021 Pavement Management Plan and

authorize the District Manager to solicit bids for the 2020/2021 Paving Plan. Brad

Newlon seconded the motion.  All ayes.  Motion passed.

Public Comment: Jim McCallip is glad that the GRGID takes such good care of their roads.  It is particularly important.

V For Possible Action Board discussion and possible action regarding the 2020/2021

Health Insurance renewal as proposed by L/P Insurance.  Board discussion followed by

public comment.  Possible Board Action to accept the 2020/2021 Health Insurance Renewal

proposal prepared by L/P Insurance.

Greg reviewed the eight L/P Insurance plan options with the Board.  Currently the District pays just under 160,000.00 in health insurance for the 8 employees and their families. Greg explained that he was still discussing options with the employees and they were not quite sure which insurance to pick.  He explained that tabling the Item could be an option, however, it was ultimately up to the Board.  The Board agreed.

Leann Teter motioned to table the LP insurance item.  Brad seconded the motion.

All ayes.  Motion passed.  

Public Comment:  none

VI For Possible Action.  Board discussion and possible action to accept the Water Quality Report

for 2019.  Board discussion followed by public comment.  Possible Board action to accept the

2019 Water quality Report.

Greg presented the draft 2019 Consumer Confidence report for Board review.  The Board had read the report and had comments and changes in wording and clarification in a couple areas.

John Sheridan motioned to approve the 2019 Consumer Confidence Report as

Amended for Publication.  Bob McDowell seconded the motion.  All ayes.

Motion passed.

VII For Possible Action.  Board discussion regarding the addition of a parking lot across from

CC Meneley.  In the District’s figure goals and objectives.  Board discussion followed by public

comment.  Possible Board action or authorize the District Manager to include the addition of a

parking lot across from CC Meneley in the District’s future goals.

Item tabled.

VIII For Possible Action.  Board discussion regarding the reconfiguration of the Long Valley

Booster Station.  Board discussion followed by public comment.  Possible Board Action to

authorize the District manager to proceed with a 2020 Capital improvement Project for the

Long Valley Booster station.

Greg Reed and Michael Bennett reviewed the details of three options for the reconfiguration of the Long Valley Booster Station.

Alternative 1 – Add back up power only.  Total Project cost $ 244,000

Alternative 2 – Replace pumps and add backup power.  Total project cost $ 514,000

Alternative 3 – Replace BPS above-grade, add backup power.  Total project cost $ 1,494,000

John Sheridan motioned to authorize the District Manager to move forward with

Design Option 2 of a replacement configuration of the Long Valley Booster System,

considering Design Option 3 as an eventual option.  Bob McDowell seconded the

motion.  All ayes.  Motion passed.

Public Comment: none

Consent Calendar:

Minutes:

Brad Newlon motioned to approve the Minutes from the March 4, 2020 meeting.

Leann Teter seconded the Motion.  Four ayes.  Dave James abstained. Motion passed.  

Public Comment: none

Check Summary:

Bob McDowell motioned to approve the check summary. Leann Teter seconded the

Motion.  All ayes.  Motion passed.

Public Comment:  none

Staff Reports:

District Engineer: Mike Bennett reviewed the project tracking schedule for the month of April.

District Counsel: Mike Rowe stated with the current situation not much is going on.

District Manager: Greg reviewed his briefly his Managers report.  Greg mentioned that he had no feed back from Hunter Moses regarding the pump track and his offer to help maintain it properly.  Brad stated that he was a former student of his and he would shoot Hunter an email.

Trustee Reports:

Brad thanked Dave James for his help setting up the Zoom meeting.

John Sheridan complimented Bob McDowell on his efforts to make the Water Quality report more readable.

 Public Comment: none

Dave James thanked everyone for participating in the Zoom meeting.

Adjournment:

Bob McDowell motioned to adjourn the meeting.  Leann Teter seconded the motion.

All ayes.  Motion passed.

Meeting adjourned at 7:05 p.m.

By

_________________________________________

Dawn Hinds

Acting Secretary

 

Board of Trustees Minutes – March 4, 2020

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Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees Meeting held Wednesday, March 4, 2020 at 5:00 P.M. @ 931 Mitch Drive, Gardnerville NV.

Pledge of Allegiance:  Led by Leann Teter

Trustees Present:  John Sheridan, Brad Newlon, Leann Teter and Bob McDowell.  David James was absent due to illness.

Also Present:  Greg Reed, Beth Cook, Mike Rowe, Michael Bennett and the public.

Public Comment:  Ron Bush discussed the tour he had of the Rancho Sierra Project.  He would like the Board to consider an in-depth study of the condition of the water system. Greg believes the study should be County wide.

Approval of the Agenda:  Leann Teter motioned to approve the agenda.  Bob McDowell seconded the motion.  All ayes.  Agenda Approved.

NEW BUSINESS

  1. Action to adopt Resolution 20-03 adding a financial section 12 to the District’s P&P Manual regarding the creation of a Committed Fund to assist in accounting for the Special Assessment and incorporating Resolution 19-05 into the financial section.

John Sheridan suggested Greg verify the date Resolution 19-05 was approved.

Leann Teter motioned to adopt Resolution 20-03 updating the District’s Policies and Procedures Manual by adding a financial section 12 regarding the creation of a Committed Fund to assist in accounting for the Special Assessment and addition of Resolution 19-05 to section 12. John Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment: None

  1.  Board action to adopt Resolution 20-04 updating the Trustees’ Rules and Regulations by changing the wording regarding meetings.

John Sheridan motioned to adopt Resolution 20-04 authorizing the District Manager to update the Trustees’ Rules and Regulations by changing the wording regarding meetings as attached. Bob McDowell seconded the motion.  All ayes.  Motion passed.

Public Comment: None

  1.  Board action to approve the proposed budget considerations.

Greg reviewed the proposed draft budget with the Board.  John Sheridan would like for Greg to have an in-depth study on the water system in the Ranchos and have it included in the 2020/2021 budget.  Bob McDowell questioned why the District is budgeting $50,000 of sod for Mitch Park when the District is encouraging xeriscaping.   Greg explained the pond was designed to irrigate most of the landscaping in the park. Brad Newlon would like money added to the budget to work on a re-design of the pump track at Mitch Park.  He also suggested putting money into the budget for a parking lot at CC Meneley.

Bob McDowell motioned to approve the proposed budget considerations for the 2020/2021 budget.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment:  Cade Baligad thanked the Board for considering a parking lot at CC Meneley.  Ron Bush suggested the District do a demonstration garden to display the concepts of xeriscaping.

  1.  Board action to authorize the District Manager to deliver the updated Community Plan Goals, Policies and Actions to Douglas County for inclusion in the Master Plan Update.

John Sheridan discussed the Gardnerville Ranchos Community Plan to be delivered to Douglas County.  He would like to have a public workshop to gather some input from the community.  Ron Bush feels that the District should hold a public workshop to show the County the Gardnerville Ranchos has done its due diligence.

John Sheridan motioned to accept the draft as presented and to adopt the updated Community Plan Goals, Policies and Actions as written and authorized the District Manager to move forward with a public workshop.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment: None

  1.  Board action to adopt a Minimum Financial Reserves Policy to be included in the Financial Section 12 of the Policies and Procedures Manual and reviewed annually with the creation of the budget.

Greg researched several varieties of financial reserve programs.  He believes the best reserve policy would be the AWWA x2.

John Sheridan motioned to adopt the AWWA x2 minimum financial reserves policy to be included in the Financial Section 12 of the Policy and Procedures Manual and review annually with the creation of the budget. Bob McDowell seconded the motion.  All ayes. Motion passed.

Public Comment: None

  1.  Board action to create a subcommittee to consider creation of xeriscaping procedures with the District.

Leann Teter motioned to table this item for a future meeting.  John Sheridan seconded the motion.  All ayes.  Motion passed.

Public Comment: None

  1.  Board action to authorize the District Manager to solicit bids and purchase a diesel fuel storage tank.

Greg explained that the Board approved the purchase of a gasoline storage tank and a diesel storage tank in the 2019/2020 budget.  Since then, it has been determined that the District would be better served by purchasing a diesel storage tank and continuing to purchase gasoline in the open market.

John Sheridan motioned to authorize the District Manager to solicit bids and purchase a 4000-gallon diesel fuel storage tank.  Bob McDowell seconded the motion.  All ayes.  Motion passed.

Public Comment: None

CONSENT CALENDAR

Minutes:  Leann Teter motioned to approve the minutes of the February 5, 2020 meeting. Bob McDowell seconded the motion.  All ayes.  Minutes approved.

Public Comment: None

Check Summary: Leann Teter motioned to approve the check summary. Bob McDowell seconded the motion.  All ayes.  Motion passed.

Public Comment:  None

REPORTS

District Engineer:  Mike Bennett reviewed the tracking schedule.

District Counsel:  Mike Rowe wrote the 2 resolutions on the agenda tonight.  He prepared a letter to Rancho Sierra regarding the conditions required by the Board.  He expects the letter to be signed and returned soon.

District Manager:  Greg reviewed the Manager’s report.

PUBLIC COMMENT: Susan Stonestreet proposes a playground for seniors.

REPORTS: None

ADJOURNMENT:  Leann Teter motioned to adjourn the meeting. John Sheridan seconded the motion.  All ayes.  Meeting adjourned at 7:30 p.m.

___________________________

Beth Cook, Acting Secretary

Board of Trustees Agenda – April 30th, 2020

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Board Meeting Agenda| POSTED | April 30, 2020

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA: May 6, 2020, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONE

New Business:

  1. For Possible Action: Board discussion regarding adoption of Resolution 20-5 updating the District’s Policies and Procedures (P&P) Manual by adding a Reserve Policy to financial Section 12 that will be reviewed annually during the budget process. Board discussion followed by public comment. Possible action to adopt Resolution 20-5 updating the District’s Policies and Procedures (P&P) Manual by adding a Reserve Policy to financial Section 12 that will be reviewed annually during the budget process.

Action Item – District Manager (10 minutes)

  1. For Possible Action: Board discussion and possible action to authorize the District Manager to enter into a contract for the 2019 / 2020 street maintenance project to the lowest responsible bidder. Board discussion followed by public comment. Possible action to authorize the District Manager to enter into a contract for the 2019 / 2020 street maintenance project to the lowest responsible bidder.

Action Item – District Manager, District Engineer (10 minutes)

  1. For Possible Action: Board discussion and possible action regarding the 2020 / 2021 Health Insurance renewal as proposed by L / P Insurance. Board discussion followed by public comment. Possible Board Action to accept the 2020 / 2021 Health Insurance Renewal proposal prepared by L / P Insurance.

Action Item – District Manager (10 minutes)

  1. For Possible Action: Board discussion and possible action to authorize the District Manager to submit a letter to Gardnerville Water Company to consider development of an emergency interconnection between our two utilities and to pursue the opportunity of grant funding for the interconnection with the Carson Water Subconservancy District. Board discussion followed by public comment. Possible action to authorize the District Manager to submit a letter to Gardnerville Water Company to consider development of an emergency interconnection between our two utilities and to pursue the opportunity of grant funding for the interconnection with the Carson Water Subconservancy District.

Action Item – District Manager (10 minutes)

  1. For Possible Action: Board discussion and possible action to adopt changes to the District’s Personnel Manual regarding employee uniforms. Board discussion followed by public comment. Possible action to adopt changes to the District’s Personnel Manual regarding employee uniforms.

Action Item – District Manager (15 minutes)

  1. For Possible Action: Board discussion and possible action to suspend accrual of late fees and / or shut offs for non-payment of water and sewer bills for a period of time not to exceed 180 days. Board discussion followed by public comment. Possible action to suspend accrual of late fees and / or shut offs for non-payment of water and sewer bills for a period of time not to exceed 180 days.

Action Item – District Manager (20 minutes)

  1. For Possible Action: Board discussion and possible action to authorize the District Manager to execute a contract with Lumos & Associates for the design of an upgrade to the Long Valley Booster Station. Board discussion followed by public comment. Possible action to authorize the District Manager to execute a contract with Lumos & Associates for the design of an upgrade to the Long Valley Booster Station.

Action Item – District Manager, District Engineer (20 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the April 1, 2020 meeting. Discussion and public comment.

CHECK SUMMARY:

For Possible Action: Board Action on Approval of the check summary for the month of February 2020. Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made. Any person wishing to obtain a copy of the information provided for the Board meeting can contact Dawn Hinds at (775) 265-2048.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Agenda – April 01, 2020

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The Board Meeting will be held via conference call.  All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  April 1, 2020, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONE

New Business:

  1. For Possible Action:Board discussion and possible action to adopt the 2020 / 2021 Tentative Budget.  Board discussion followed by public comment.  Possible Board Action to adopt the 2020 / 2021 Tentative Budget.   

Action Item – District Manager (20 minutes)

  1. For Possible Action:Board discussion regarding adoption of Resolution 20-5 updating the District’s Policies and Procedures (P&P) Manual by adding a Reserve Policy to financial Section 12 that will be reviewed annually during the budget process.  Board discussion followed by public comment.  Possible action to adopt Resolution 20-5 updating the District’s Policies and Procedures (P&P) Manual by adding a Reserve Policy to financial Section 12 that will be reviewed annually during the budget process.

Action Item – District Manager (10 minutes)

  • For Possible Action:Board Discussion regarding creation of a subcommittee to consider creation of xeriscaping procedures within the District. Board discussion followed by public comment.  Possible Board Action to create a subcommittee to consider creation of xeriscaping procedures within the District.

Action Item – District Manager (20 minutes)

  1. For Possible Action:Board discussion and possible action regarding the Pavement Management Plan created by Lumos & Associates.  Board discussion followed by public comment.  Possible Board Action to incorporate the 2020 / 2021 recommendations of the Pavement Management Plan created by Lumos & Associates. 

Action Item – District Manager and District Engineer (20 minutes)

  1. For Possible Action:Board discussion and possible action regarding the 2020 / 2021 Health Insurance renewal as proposed by L / P Insurance.  Board discussion followed by public comment.  Possible Board Action to accept the 2020 / 2021 Health Insurance Renewal proposal prepared by L / P Insurance.   

Action Item – District Manager (20 minutes) 

  1. For Possible Action:Board discussion and possible action to accept the Water Quality Report for 2019.  Board discussion followed by public comment.  Possible Board Action to accept the 2019 Water Quality Report.   

Action Item – District Manager (10 minutes)  

  • For Possible Action:Board Discussion regarding the addition of a parking lot across from C.C. Meneley in the District’s Future Goals and Objectives.  Board discussion followed by public comment.  Possible Board Action to authorize the District Manager to include the addition of a parking lot across from C.C. Meneley in the District’s Future Goals and Objectives.

Action Item – District Manager (20 minutes)

  • For Possible Action:Board Discussion regarding the reconfiguration of the Long Valley Booster Station.  Board discussion followed by public comment.  Possible Board Action to authorize the District Manager to proceed with a 2020 Capital Improvement Project for the Long Valley Booster Station.

Action Item – District Manager (20 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the March 4, 2020 meeting.  Discussion and public comment.

CHECK SUMMARY:

For Possible Action:  Board Action on Approval of the check summary for the month of February 2020.  Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.  Any person wishing to obtain a copy of the information provided for the Board meeting can contact Dawn Hinds at (775) 265-2048.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Agenda – March 12, 2020

by

Board Meeting Agenda | POSTED | March 12, 2020

 

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

 

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  March 18 and 19, 2020, Wednesday and Thursday, 4:00 p.m. – 7 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

NOTICE OF WORKSHOP

For

Community Plan

NOTICE IS HEREBY GIVEN THAT the Gardnerville Ranchos General Improvement District will hold two workshops to solicit comments for the Gardnerville Ranchos Community Plan. The Workshops will be held on Wednesday, March 18th and Thursday, March 19th from 4 p.m. to 7 p.m. at the Gardnerville Ranchos General Improvement District Office, 931 Mitch Dr., Gardnerville Ranchos. If you cannot attend, you may email the District with your comments at agreed@grgid.com or call District Manager Greg Reed at 265-2048.

The District hopes residents can make it to one of the workshops.  The setting will be casual and all comments will be noted.  Residents do not have to stay the whole three hours.  Come in and give District staff your ideas.

Greg Reed,

District Manager

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Minutes – February 5, 2020

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Gardnerville Ranchos General Improvement District Board of Trustees Meeting held February 5, 2020 at 5:00 p.m. @ 931 Mitch Drive, Gardnerville, Nevada

 

Pledge of Allegiance:  

 Trustees Present:  John Sheridan, Bob McDowell, Dave James, Leann Teter and Brad Newlon

 Also, Present: Greg Reed, Dawn Hinds, Mike Rowe, Michael Bennett and the public

 Public Comment:  Jim McKalip resident of 720 Lassen Way, mentioned that the County Commissioners will be discussing Rancho Sierra tomorrow and asked that those present please attend and make public comment.

 Agenda Approval:

 Bob McDowell motioned to approve the agenda.  Leann Teter seconded the motion

All ayes.  Motion passed.

 Public Comment: none

 Old Business:  None

New Business:

 I For Possible Action: Review and approve general counsel’s Summary of Tortious Claims for

  1.  Board discussion followed by public comment.  Possible Board Action to review and

approve general counsel’s Summary of Tortious Claims for 2019.  Action Item.

Mike Rowe explained, for the first time in a long time that GRGID has had two open claims against the District. The report indicates no claims were paid and there are two open or unpaid claims for property damage.  This document is a public record and open to anyone who wants to look at it.

Public Comment: none

Brad Newlon motioned to accept District Counsel’s Summary of Tortious Claims

for 2019 and make it part of the District’s records.  John Sheridan seconded the

Motion.  All ayes.  Motion passed.  

II For Possible Action: Board discussion regarding approval of the Chapel Crest Development

on Topaz Lane.  Board discussion followed by public comment.  Possible action to approve

the Chapel Crest Development on Topaz Lane in accordance with the Policies and Procedures

Manual for development amended to the date of the application for approval as per the

authority found in Douglas County Ordinances 147 and 161.

William Nichols managing member of Chapel Crest LLC., explained that originally the church approached them for development because the church had no plans for expansion and the property could be better used for a housing development.  The plan in the beginning was for 8 1/3 acre lots similar to the surrounding homes.  The County has since made a change to the Codes for the Cul-de-sac and therefore Chapel Crest made adjustments to their plans and there are now 7 lots and the direction of the cul-de-sac was revised.  The Church will be hooking up to District water and sewer service and will abandon their well and septic tank.  The project is estimated to be completed by the end of the summer.

John Sheridan motioned to approve the Chapel Crest Development on Topaz Lane in accordance with the Policies and Procedures Manual for development amended to the date of application for approval as per authority found in Douglas County Ordinances 147 and 161.  Bob McDowell seconded the motion.  All ayes.  Motion passed.  

Public Comment: none

VI For Possible Action: Board discussion regarding updating the District’s Policies and Procedures

Manual by adding a financial section regarding the creation of a Committed Fund to assist in

accounting for the Special Assessment.  Board discussion followed by public comment.  Possible

action to approve adding a financial section to the District’s Policies and Procedures Manual

regarding the creation of a Committed Fund to assist in accounting for the Special Assessment.

Greg reviewed the draft Special Assessment Committed Fund which would receive revenues for projects to be approved by the Board.  The Board can decide where the interest goes.  However the auditors stated it would be cleaner to keep the interest within that designated fund that has its own bank account.  Dave James suggested that policy specify the interest is to stay in the Special Assessment Committed Fund and that the motion be amended to note the change.

Public Comment: none

 Bob McDowell motioned to approve the proposed changes as amended to the District’s Policies and Procedures Manual regarding Special Assessment accounting.  John Sheridan seconded the motion.  All ayes.  Motion passed.

VII For Possible Action: Board discussion and possible action to update the Trustees’ Bylaws by

changing the wording regarding meetings.  Board discussion followed by public comment.

possible Board Action to authorize the District Manager to update the Trustees’ Bylaws by

changing the wording regarding meetings.

This change to the manual will allow the board flexibility to have meetings when they desire to instead of a specific day and time.

Public Comment:  none

John Sheridan motioned to authorize the District Manager to update the Trustees’

Bylaws by changing the wording regarding meetings.  Leann Teter seconded the

motion.  All ayes.  Motion passed.

III For Possible Action: Board discussion regarding the 2020 /2021 annual budget.  Board

Discussion followed by public comment.  Possible Board action to approve proposed budget.

Greg reviewed some items of consideration with the Board on his budget proposal.  The District is considering adding a rubber mulch at the park playground instead of bark.  Bark is lighter and blows away in the wind and it absorbs water and can get moldy.  Other items include the street maintenance project, recoating of the water tank, the long valley booster generator and a new utility billing and financial software system.

Public Comment: none 

 Bob McDowell motioned to approve the proposed budget considerations as amended for the 2020/2021 annual budget.  Leann Teter seconded the motion.  All ayes.  Motion passed.  

 IV For Possible Action: Board discussion regarding authorizing Trustee John Sheridan to

attend the Congressional Conference in Washington, DC in conjunction with his

appointment to the Federal Advocacy committee of the National League of Cities on behalf

of GRGID.  Board discussion followed by public comment.  Possible action to authorize

Trustee John Sheridan to attend the Congressional Conference in Washington DC in

conjunction with his appointment to the Federal Advocacy Committee of the National League

of Cities on behalf of GRGID.

Greg stated he feels this is a great idea and a benefit to the District that John attend the Congressional conference in Washington, DC.

Public Comment:  none

Brad Newlon motioned to authorize Trustee John Sheridan to attend the Congressional Conference in Washington, D.C. in conjunction with his appointment to the Federal Advocacy Committee of the National League of Cities on behalf of GRGID at a cost not to exceed $3,300.00.  Bob McDowell seconded the motion.  All Ayes.  Motion passed

V For Possible Action: Board Discussion regarding the creation of a Minimum Financial Reserves

Policy to be included in the Policies and Procedures Manual.  Board discussion followed by public comment.  Possible Board Action to approve the creation of a Minimum Financial Reserves Policy to be included in the Policies and Procedures Manual.

Greg reviewed the Minimum Reserve Policy he created to be included in the Policies and Procedures Manual. Dave James suggested to include in the policy that the initial reserve amount be visited annually concurrent with budget.

Public Comment: Jim McKalip thinks a reserve policy is the right thing to do and a good idea.

John Sheridan motioned to authorize the District Manager to create a Minimum

Financial Reserves Policy to be included in the Policies and Procedures Manual and reviewed annually with the budget.  Bob McDowell seconded the motion.  All ayes.

Motion passed.

VIII For Possible Action: Board discussion followed by public comment.  Possible Board Action to approve the updated Community Plan Goals, Policies and Actions.

John Sheridan drafted additions to the current Ranchos Community Plan.  Because the rest of the Board did not have sufficient time to review the document the Board decided to postpone the item until a later meeting.  Leann Teter suggested a workshop for the Ranchos residents.

Leann motioned to table item #8 until a workshop can be scheduled to discuss options with the public.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

Public comment:

 Ron Bush, 646 Joette Drive, said he would love to attend a workshop.

Susan Stonestreet, 759 Raab, would like to see a workshop.

Consent Calendar: For Possible Action

 Minutes:

Brad Newlon motioned to approve the January 15, 2020 Board meeting minutes.

Leann Teter seconded the motion.  All ayes.  Motion passed.

 Public Comment: none

Check Summary:

 Leann Teter motioned to approve the check summary for December 2019. Bob McDowell seconded the motion.  All ayes.  Motion passed.

 Staff Reports:

 District Engineer Michael Bennett reviewed his project tracking schedule for February 2020.

 District Counsel Mike Rowe made his comments in Item 1 of the meeting.

 District Manager Greg reviewed his Manager’s Repost with the Board.  He also informed the Board that the PFAS chemical analysis tests came back negative in the District’s water system.  PFAS are chemicals used in products like Teflon and Scotch guard and in firefighting foam.

 Trustee Reports:

John Sheridan gave an update on the legislature and thanked the Board for approving the conference in Washington, DC.

Bob McDowell reminded all that March is the time to file for anyone considering running for the Board.  Bob has been debating whether he will run again.

Brad complimented Dave James on his first time at chairman.

Dave James feels very strongly about an interconnect between the Ranchos, Minden and Gardnerville for emergency reasons.

Public Comment: none

Adjournment:

John Sheridan motioned to adjourn the meeting.  Bob McDowell seconded the

Motion.  All ayes.  Motion passed.

 Meeting adjourned at 8:00 p.m.   

 By

 _________________________________________

Dawn Hinds

Acting Secretary

 

Board of Trustees Agenda – March 04, 2020

by

Board Meeting Agenda POSTED February 27, 2020

Copies of the finalized agenda were posted at _____: p.m. on
___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA: March 4, 2020, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:
The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

PUBLIC COMMENT:
(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:
For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:
NONE

New Business:
I.For Possible Action: Board discussion regarding adoption of Resolution 20-3 updating the District’s Policies and Procedures (P&P) Manual by adding a financial Section 12 regarding the creation of a Committed Fund to assist in accounting for the Special Assessment and incorporating Resolution 19-5 into the financial section. Board discussion followed by public comment. Possible action to adopt Resolution 20-3 adding a financial section 12 to the District’s P&P Manual regarding the creation of a Committed Fund to assist in accounting for the Special Assessment and incorporating Resolution 19-5 into the financial section.
Action Item – District Manager (15 minutes)

II.For Possible Action: Board discussion and possible action to adopt Resolution 20-4 updating the Trustees’ Rules and Regulations by changing the wording regarding meetings. Board discussion followed by public comment. Possible Board Action to adopt Resolution 20-4 updating the Trustees’ Rules and Regulations by changing the wording regarding meetings.
Action Item – District Manager (10 minutes).

III.For Possible Action: Board Discussion regarding the 2020 / 2021 annual budget. Board discussion followed by public comment. Possible Board Action to approve the proposed budget considerations.
Action Item – District Manager (20 minutes)

IV.For Possible Action: Board Discussion regarding Community Plan Goals, Policies and Actions. Board discussion followed by public comment. Possible Board Action to authorize the District Manager to deliver the updated Community Plan Goals, Policies and Actions to Douglas County for inclusion in the Mater Plan Update.
Action Item – District Manager (20 minutes)

V.For Possible Action: Board discussion and possible action to create a Minimum Financial Reserves Policy to be included in the Financial Section 12 of the Policies and Procedures Manual and reviewed annually with the creation of the budget. Board discussion followed by public comment. Possible Board Action to adopt a Minimum Financial Reserves Policy to be included in the Financial Section 12 of the Policies and Procedures Manual and reviewed annually with the creation of the budget.
Action Item – District Manager (10 minutes).

VI.For Possible Action: Board Discussion regarding creation of a subcommittee to consider creation of xeriscaping procedures within the District. Board discussion followed by public comment. Possible Board Action to create a subcommittee to consider creation of xeriscaping procedures within the District.
Action Item – District Manager (20 minutes)

VII.For Possible Action: Board Discussion regarding the purchase of a Diesel storage tank. Board discussion followed by public comment. Possible Board Action to authorize the District Manager to solicit bids and purchase a diesel fuel storage tank.
Action Item – District Manager (20 minutes)

Consent Calendar: For Possible Action:

MINUTES:
For Possible Action: Board Action on Approval of the minutes of the February 5, 2020 meeting. Discussion and public comment.

CHECK SUMMARY:
For Possible Action: Board Action on Approval of the check summary for the month of January 2020. Discussion and public comment.

REPORTS:
District Engineer’s Report
District Counsel’s Report
District Manager’s Report

REPORTS:
Board of Trustees

PUBLIC COMMENT:
(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Gardnerville Ranchos GID

931 Mitch Dr. Gardnerville, NV 89460

775-265-2048

775-265-9688 fax

Working Hours: Monday through Friday 8 am to 12 pm --- 1 pm to 5 pm

info@grgid.com

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