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Board of Trustees Minutes – December 02, 2020

January 8, 2021 by admin

Minutes of the Gardnerville Ranchos General Improvement District Board Meeting held on December 2, 2020 at 5:00 p.m.
@ 931 Mitch Drive, Gardnerville, NV 89460

Zoom Meeting

Pledge of Allegiance: Brad Newlon

Trustees Present: David James, Bob McDowell, Brad Newlon, John Sheridan and Leann Teter.

Also Present: Greg Reed, Beth Cook, Mike Bennett, Mike Rowe and the public

Public Comment: None

Approval of Agenda: John Sheridan motioned to approve the agenda. Leann Teter seconded the motion. All ayes. Agenda approved.

OLD BUSINESS: None

NEW BUSINESS

Thank you to Dr. David James for his service and contributions to the District in his tenure as a Board member.

Greg presented a plaque to Dr. James.

Public Comment: None

Possible action to accept and approve the 2019/2020 fiscal year audit presented by VT Accounting Associates.

Paul Tibma of VT Accounting reviewed the 2019/2020 audit.

Bob McDowell motioned to accept and approve the 2019/2020 fiscal year audit presented by VT Accounting Associates. Leann Teter seconded the motion. All ayes. Motion Passed.

Public Comment: Jim McKalip asked if there is a problem with coverage when an employee is absent. Greg replied that there is not a problem with coverage, everyone is crossed trained.

Possible Board action to authorize the District Manager to go out to bid for, and purchase the Booster Pumps and Motors, Auxiliary Generator and Motor Control Center for the booster station upgrade.

Greg explained that he would like to be able to go out to bid for these particular items. Lead times for these items range from 16 to 26 weeks. There will be no purchases made until NDEP comes forward with approval of the project.

Robert McDowell worries about making these purchases until GRGID owns or leases an easement or parcel of land.

John Sheridan motioned to authorize the District Manager to purchase long lead time equipment for the Long Valley Booster System upgrade and those purchases will not be made until approval from NDEP and an easement is purchased from the property owner. Brad Newlon seconded the motion. All ayes. Motion passed.

Public Comment: None

Possible action to adopt a Will Serve Letter Policy workshop date.

In October the Board expressed the need for a workshop for the development of a Will Serve Policy. Bob McDowell, Jim Mckalip and David James are willing to be part of the committee. David James is willing to Chair the committee until he is no longer on the Board. The committee will email each other to decide on when to meet.

Public Comment: Ron Bush would like to listen to the meeting via phone. Greg explained that would be available.

Possible action regarding the status of the Interconnection study between GRGID and the Gardnerville Water Company.

Mike and Greg updated the Board on the Emergency Interconnect project with Gardnerville Water Company. Mike Bennett gave a presentation of the progress of the project to the Board.

CONSENT CALENDAR

MINUTES

Leann Teter motioned to approve the minutes of the October 7, 2020 meeting. Brad Newlon seconded the motion. 4 Ayes, Bob McDowell abstained. Minutes approved.

Leann Teter motioned to approve the minutes of the October 21, 2020 workshop. John Sheridan seconded the motion. 4 ayes. Bob McDowell abstained. Minutes approved.

CHECK SUMMARY

Bob McDowell motioned to approve the check summary for the month of September 2020. John Sheridan seconded the motion. All ayes. Motion passed.

Leann Teter motioned to approve the check summary for the month of October 2020. Brad Newlon seconded the motion. All ayes. Motion passed.

REPORTS

District Engineer: Mike Bennett reviewed the October and November tracking schedule.

District Counsel: Mike Rowe has been working on the acquisition of the easement for the Long Valley Booster Project.

District Manager: Greg reviewed his Manager’s Report.

BOARD OF TRUSTEES REPORTS

John Sheridan provided paperwork with his interactions to the County regarding the Community Master Plan. He attended the State and National League of Cities via Zoom.

David James said thank you to staff, fellow trustees and the public for their support during his tenure on the Board. Each Trustee and the District Manager thanked Dr. James for his service as a Trustee and his leadership.

ADJOURNMENT

David James motioned to adjourn the meeting. Bob McDowell seconded the motion. Meeting adjourned at 7:30 P.M.

______________________________

Beth Cook, Acting Secretary

Board of Trustees Agenda – January 6, 2021

December 31, 2020 by admin

Board Meeting Agenda POSTED December 31, 2020

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA: January 6, 2021, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONE

New Business:

For Possible Action:Election of Chairman, Vice Chairman and Treasurer for calendar year 2020. Board Discussion followed by Public Comment.

Action Item – District Manager. (10 minutes)

For Possible Action: Board discussion regarding adoption of Resolution 21-01 declaring January 2021 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.” Board discussion followed by public comment.Possible Board Action regarding adoption of Resolution 20-01 declaring January 2021 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.”

Action Item – District Manager. (5 minutes)

For Possible Action:Board discussion and possible action to respond to the Nevada League of Cities to support the use of the COVID Tracking Phone Application. Board discussion followed by public comment. Board Decision.

Action Item – District Manager and Wesley Harper of Nevada League of Cities. (20 minutes)

For Possible Action: Board Discussion and Possible Action to authorize the District Manager to move forward with the design and implementation of an above ground structure for the Long Valley Booster station. Board discussion followed by public comment.Possible Board Action to authorize the District Manager to move forward with the design and implementation of an above ground structure for the Long Valley Booster station

Action Item – District Manager and District Engineer (30 minutes)

For Possible Action:Board discussion and possible action to authorize the District Manager to join Douglas County, Indian Hills GID, the Town of Minden and the Gardnerville Water Company as co-funders of two USGS proposed studies at a cost not to exceed $125,000 over the next three years. Board discussion followed by public comment. Possible action to authorize the District Manager to join Douglas County, Indian Hills GID, the Town of Minden and the Gardnerville Water Company as co-funders of two USGS proposed studies at a cost not to exceed $120,000 over the next three years.

Action Item – District Manager (30 minutes)

For Possible Action:

Board Discussion and Possible Action to authorize the District Manager to solicit proposals from accounting firms for auditing services for the next 5 years. Board discussion followed by public comment. Possible Action to authorize the District Manager to solicit proposals from accounting firms for auditing services for the next 5 years.

Action Item – District Manager (10 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the November 4, 2020 regular meeting. Discussion and public comment.

CHECK SUMMARY:

For Possible Action: Board Action on Approval of the check summary for the month of November 2020. Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made. Any person wishing to obtain a copy of the information provided for the Board meeting can contact Dawn Hinds at (775) 265-2048.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Minutes – October 07, 2020

December 8, 2020 by admin

Gardnerville Ranchos

General Improvement District

Board of Trustees meeting held October 7, 2020 @5.00 p.m. at 931 Mitch Drive

Gardnerville, Nevada 89460

Zoom Meeting

Pledge of Allegiance: Led by John Sheridan

Trustees Present: John Sheridan, Leann Teter, Brad Newlon and Dave James. Bob McDowell was not present.

Also Present: Greg Reed, Dawn Hinds, Mike Rowe, Jonathan Lesperance

Public Comment: none

Approval of the Agenda:

John Sheridan motioned to approve the Agenda. Leann Teter seconded the

Motion. All ayes. Motion passed.

Old Business: none

New Business:

I For Presentation Only: Douglas County Ballot Question #3. Presentation only

presented by Maureen Casey of the Douglas County Agricultural and Open Space

Conservation Plan regarding Question #3 on the November ballot requesting a

0.25% sales tax increase to purchase development rights. No action will be taken

on this item.

Maureen Casey, Mark Neddenriep and Jacques Etchegoyhen were present and explained that voting yes on Question 3 is a 1/4 cent sales tax that will buy conservation easements and tie the water to the land for perpetuity. A conservation easement is a voluntary, legal agreement that permanently limits uses of the land in order to protect its conservation values. Conservation easements are the only permanent planning tool. The cost: The rural, ranching heritage of this county can be retained forever for about $30.00 per family, per year.

II For Possible Action: Board discussion regarding the Petition for Annexation for

three lots at River Tree Ranch. Board discussion followed by public comment.

possible Board action to adopt the Petition for Annexation for three lots at

River Tree Ranch.

The River Tree Ranch is located at the end of Wyatt Lane near the river behind Well #8. The District has already annexed a portion of the River Tree Ranch and this is an extension of an additional two lots. Rob Anderson of RO Anderson was present to explain he and Bob Spellberg, the previous District manager, negotiated with the River Tree Ranch to establish the current location of Well # 8 on Wyatt lane and in return the District would service water and sewer to the property in the future. River Tree Ranch has sold the property and R O Anderson is requesting to annex the additional area, an equivalent of two new residences around 19 acres per lot. This is not a subdivision.

John Sheridan motioned to approve the Petition for Annexation for two

lots at the River Tree Ranch with any recommended stipulations from Jonathan at Lumos Engineering. Brad Newlon seconded the motion. Four ayes. Motion passed.

Public Comment: James McKalip asked if annexation automatically includes a will serve. Greg stated that if a property is annexed into the District then it is a part of the District and the District will serve that property.

Ron Bush is concerned that annexation and will serve letter are accomplished in one simple act.

III For Possible Action: Board discussion and possible action to modify the District’s

health insurance benefits for future District employees. Board discussion followed by

public comment. Possible action to modify the district’s health insurance benefits of

future District employees.

Greg Reed reviewed proposed new insurance benefits for employees hired after July 1, 2020.

Leann Teter explained that she first brought this up because constituents in the District had asked her why the District pays 100 percent insurance for employees and family and they thought the District is too generous. Leann is in favor of 100 percent insurance premiums for employees and 50% for spouses and dependents. Many times, the spouse has insurance through their own work, and it may work out for the employee.

John Sheridan commented that he left Carson City because of the insurance package they provided; he has three small children. John is concerned that with the 50% split, employees could be hit with an extra $7,000.00 per year. John would like to keep the benefits package as it is for now. John is also concerned with employees working the same jobs together and one with a great benefit package and the other paying out pocket for the same insurance.

Brad Newlon says he knows the District must stay competitive. There are a lot of different variables to be determined not just the insurance package. Brad is not sure if now is the time to make the change, he does not know what the equity is in changing policy.

No motion was made. Agenda Item died for lack of a second.

It was requested that this item be brought back next year when there is a new Board.

Public Comment: none

IV For Possible Action: Board discussion and possible action to authorize John Sheridan

to attend the annual Nevada League of Cities conferences at a cost not to exceed $3,000.00. Board discussion followed by public comment. Possible Board action

to authorize John Sheridan to attend the annual Nevada League of cities conferences

at a cost not to exceed $3,000.00.

Trustee John Sheridan would like to attend the annual Nevada League of Cities state and national conferences as he did last year. The $3,000 will be used to pay for his conference attendance fees and any classes he takes as part of the conference.

Brad Newlon motioned to authorize John Sheridan to attend the annual Nevada League of Cities conferences at a cost not to exceed $3,000. Leann Teter seconded the motion. Four ayes. Motion passed.

Public Comment: none

V For Possible Action: Board discussion and possible action to create a Will

Serve Letter Policy. Board discussion followed by public comment.

possible action of adopt a Will Serve Letter Policy.

Greg stated that he is prepared to develop any policy that the Board desires. Greg believes that the “will serve letter” is the initial contact between the developer or contractor. The contractor/builder is asking if the District will supply water and sewer to their project. If the customer is located within the District’s service boundaries it is the District’s responsibility as a water and sewer utility company to serve them if they meet all requirements as specified by the District. A customer outside the District would need be annexed in before being provided service, and of course, all annexations are approved by the board.

Mike Rowe discussed his memorandum regarding the possible creation of a Will Serve Letter Policy.

Brad suggested that the District needs an order of operation, however, it needs to be simplistic.

Dave James did not think this item could be resolved in one Board meeting and suggested maybe an AdHoc committee be formed.

Public Comment: Ron Bush agrees with Brad’s idea of order of operation and suggested calling the “will serve” a “Provisional Intent to Serve”.

James McKalip stated during his campaign the main concern of the constituents is growth.

Brad Newlon motioned to form the Order of Operation AdHoc Committee

to be composed of the District Manager, District Counsel, two board members

and no more than two members of the public. John Sheridan seconded the

motion. Four ayes. Motion passed.

VI For Possible Action: Board discussion and possible action to establish a date

for a workshop on a presentation from the Waterworth software program.

Board discussion followed by public comment.

The District staff and engineer have gone through the Waterworth program and have input the current financials and future needs to identify the District’s future revenue needs and would like to present the data to the Board.

The workshop was scheduled for October 21, 2020 at 5 p.m.

Consent Calendar:

Minutes:

Leann Teter motioned to approve the minutes from the September 2, 2020

Board meeting. Brad Newlon seconded the motion. Four ayes. Motion

Passed.

Check Summary:

Leann Teter motioned to approve the Check Summary. John Sheridan

Seconded the motion. Four ayes. Motion passed.

Staff Reports:

District Engineer: Jonathan Lesperance of Lumos and Associates was present to review the project tracking schedule.

District Counsel: Mike Rowe says it has been pretty quiet except for the Will Serve letter memo.

District Manager: Greg Reed mentioned that the consolidated tax distribution is up $3,000 from a year ago for the month of September.

Trustee Reports:

John Sheridan thanked the Board for allowing him to go to the Nevada League of Cities conventions and classes.

Public Comment: none

Adjournment:

John Sheridan motioned to adjourn the meeting. Leann Teter seconded the

Motion. Four ayes. Motion passed.

_____________________________

Dawn Hinds

Acting Secretary

Board of Trustees Agenda – December 02, 2020

November 26, 2020 by admin

Board Meeting Agenda POSTED November 25, 2020

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

AGENDA: December 2, 2020, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

OLD BUSINESS:

NONE

New Business:

For Presentation Only: Thank you to Dr. David James for his service to the District. No Action Will Be Taken On This Item. Presentation Only. Thank you to Dr. David James for his service and contributions to the District in his tenure as a Board member. District Manager and Dr. David James (15 minutes)
For Possible Action: Board discussion and possible action to accept and approve the 2019 / 2020 fiscal year audit presented by VT Accounting Associates. Board discussion followed by public comment. Possible action to accept and approve the 2019 / 2020 fiscal year audit presented by VT Accounting Associates.

Action Item – District Manager and Paul Tibma from VT Accounting Associates (20 minutes)

For Possible Action: Board Discussion regarding purchasing long lead time items for the Long Valley Booster station. Board discussion followed by public comment. Possible Board Action to authorize the District Manager to go out to bid for, and purchase the Booster Pumps and Motors, Auxiliary Generator and Motor Control Center.

Action Item – District Manager and District Engineer (30 minutes)

For Possible Action: Board discussion and possible action to schedule a workshop to discuss the creation of a Will Serve Letter Policy. Board discussion followed by public comment. Possible action to adopt a Will Serve Letter Policy workshop date.

Action Item – District Manager (5 minutes)

For Possible Action:

Discussion and Possible Action on Presentation from Lumos & Associates on the status of the Interconnection study between GRGID and the Gardnerville Water Company. Board discussion followed by public comment. Possible action regarding the status of the Interconnection study between GRGID and the Gardnerville Water Company.

Action Item – District Manager and District Engineer (30 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the October 7, 2020 regular meeting. Discussion and public comment.

For Possible Action: Board Action on Approval of the minutes of the October 21, 2020 Waterworth Workshop. Discussion and public comment.

CHECK SUMMARY:

For Possible Action: Board Action on Approval of the check summary for the month of September 2020. Discussion and public comment.

For Possible Action: Board Action on Approval of the check summary for the month of October 2020. Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Minutes – September 02, 2020

October 28, 2020 by admin

Gardnerville Ranchos General Improvement District Board of Trustees meeting held September 2, 2020 at 5:00 p.m. @ 931 Mitch Drive Gardnerville, NV 89460

Zoom Meeting

Pledge of Allegiance: John Sheridan

Trustees Present: David James, Bob McDowell, Brad Newlon, Leann Teter, John Sheridan

Also Present: Mike Bennett, Mike Rowe, Beth Cook, Greg Reed and the public

Public Comment: None

Approval of Agenda: John Sheridan would like agenda item #2 moved to Item #1. Brad Newlon motioned to approve the agenda with modifications. Bob McDowell seconded the motion. Agenda approved.

OLD BUSINESS: None

NEW BUSINESS:

Presentation only presented by Edwin James, General Manager with the Carson Water Subconservancy District.

Ed James gave a presentation on the Water Supply Picture for the Carson River watershed.

Public Comment: None.

Possible action to approve the Dressler Flats subdivision.

Keith Ruben from R ‘O Anderson is present to request approval for a subdivision at the intersection of Centerville Lane and Dresslerville Road. The development calls for 32 single family lots.

David James motioned to approve Dressler Flats subdivision located at the approximate corner of Dresslerville and Centerville in accordance with Policy and Procedures Manual requirements for development as amended as of the date of the application for approval as per authority found in Douglas County ordinances 147 and 161, subject to Board approval of potential traffic calming measures proposed upon further review by the traffic engineer.

Public Comment: James Mckalip expressed concern over excessive traffic. Ron Bush has concerns over the process of the Will Serve letter

David James, Bob McDowell, John Sheridan aye, Leanne Teter and Brad Newlon nay. Motion passed.

Board discussion regarding Community Plan goals, policies and actions.

Greg Reed explained that District Staff has worked with community members to revise the District’s existing Community Plan Goals, Policies and Action. Douglas County would like to complete the Master Plan by the end of 2020.

Bob McDowell motioned to adopt the draft Community Plan Goals, Policies and Actions and authorize the District Manager to deliver the draft to Douglas County for inclusion in their Master Plan Update with changes. John Sheridan seconded the motion. All ayes. Motion passed.

Public Comment: Ron Bush and James McKalip expressed their appreciation with working with this committee

Possible Board action to authorize the District Manager to update the District’s Personnel Manual regarding health insurance coverage for Domestic Partners.

Greg explained to the Board that a District employee asked if the District can provide health insurance coverage to his fiancée. The District’s health insurance through Hometown Health will cover “Domestic Partners”.

John Sheridan motioned to authorize the District Manager to update the District’s Personnel Manual regarding health insurance coverage. Leann Teter seconded the motion. All ayes. Motion passed.

Public Comment: None

Possible action to authorize the District Manager to execute a contract with Lumos and Associates for the design of Phase 1 of the schedule 40 replacement program at a cost not to exceed $250,000.

Mike Bennett explained that this project consists of installing approximately 22,100 feet of C900 PVC pipe to replace the existing asbestos cement main.

Bob McDowell motioned to authorize the District Manager to execute a contract with Lumos & Associates for the design of Phase 1 of the schedule 40 replacement program at a cost not to exceed $250,000. Leann Teter seconded the motion. Leann Teter, Bob McDowell, John Sheridan aye. Brad Newlon, David James nay. Motion passed.

Public Comment: None

CONSENT CALENDAR

MINUTES

John Sheridan motioned to approve the minutes of the August 5, 2020 Board Meeting. Bob McDowell seconded the motion. All ayes. Minutes approved.

Public Comment: None

CHECK SUMMARY

Leann Teter motioned to approve the check summary for July 2020. Brad Newlon seconded the motion. All ayes. Motion passed.

REPORTS

District Engineer

Mike Bennett reviewed the tracking schedule.

District Counsel:

Mike worked with Greg on the Domestic Partner issue.

District Manager

Greg reviewed the Manager’s Report.

BOARD REPORTS

None

ADJOURNMENT

Bob McDowell motioned to adjourn the meeting. John Sheridan seconded the motion. All ayes. Meeting adjourned at 8:10 p.m.

_____________________________

Beth Cook, Acting Secretary

Board of Trustees Agenda – October 21, 2020

October 15, 2020 by admin

Board Meeting Agenda POSTED October 15, 2020

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

DISTRICT MISSION STATEMENT

AGENDA: October 21, 2020 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

NOTICE OF WORKSHOP

For

Waterworth Software Presentation

NOTICE IS HEREBY GIVEN THAT the Gardnerville Ranchos General Improvement District will hold a workshop to receive a presentation on the Waterworth Software. The Workshop will be held on Wednesday, October 21^st at 5:00 p.m. at the Gardnerville Ranchos General Improvement District Office, 931 Mitch Dr., Gardnerville Ranchos. If you cannot attend, you may email the District with your comments at agreed@grgid.com or call District Manager Greg Reed at 265-2048.

The District hopes residents can make it to the workshop. The setting will be casual, and all comments will be noted.

Greg Reed,

District Manager

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Agenda – October 07, 2020

October 2, 2020 by admin

Board Meeting Agenda POSTED October 1, 2020

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on
___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

AGENDA: October 7, 2020, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:
The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

ROLL CALL:

PUBLIC COMMENT:
(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:
For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:
NONE

New Business:
I.For Presentation Only: Douglas County Ballot Question #3
No Action Will Be Taken On This Item. Presentation Only presented by Maureen Casey of the Douglas County Agricultural and Open Space Conservation Plan regarding Question #3 on the November ballot requesting a 0.25% sales tax increase to purchase development rights. (15 minutes)
II.For Possible Action: Board Discussion regarding the Petition for Annexation for three lots at River Tree Ranch. Board discussion followed by public comment. Possible Board Action to adopt the Petition for Annexation for three lots at River Tree Ranch.
Action Item – District Manager and R.O. Anderson Engineering (20 minutes)
III.For Possible Action: Board discussion and possible action to modify the District’s health insurance benefits for future District employees. Board discussion followed by public comment. Possible action to modify the District’s health insurance benefits for future District employees.
Action Item – District Manager (30 minutes)
IV.For Possible Action: Board Discussion and possible action to authorize John Sheridan to attend the annual Nevada League of Cities conferences at a cost not to exceed $3,000. Board discussion followed by public comment. Possible Board Action to authorize John Sheridan to attend the annual Nevada League of Cities conferences at a cost not to exceed $3,000.
Action Item – District Manager and Trustee John Sheridan (10 minutes)
V.For Possible Action: Board discussion and possible action to create a Will Serve Letter Policy. Board discussion followed by public comment. Possible action to adopt a Will Serve Letter Policy.
Action Item – District Manager (45 minutes)
VI.For Possible Action: Board discussion and possible action to establish a date for a workshop on a presentation from the Waterworth software program. Board discussion followed by public comment. Possible action to establish a date for a workshop presentation from the Waterworth software program.
Action Item – District Manager (5 minutes)

Consent Calendar: For Possible Action:

MINUTES:
For Possible Action: Board Action on Approval of the minutes of the September 2, 2020 meeting. Discussion and public comment.

CHECK SUMMARY:
For Possible Action: Board Action on Approval of the check summary for the month of August 2020. Discussion and public comment.

REPORTS:
District Engineer’s Report
District Counsel’s Report
District Manager’s Report

REPORTS:
Board of Trustees

PUBLIC COMMENT:
(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:
Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made. Any person wishing to obtain a copy of the information provided for the Board meeting can contact Dawn Hinds at (775) 265-2048.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Minutes – August 05, 2020

September 8, 2020 by admin

Gardnerville Ranchos General Improvement District

Board of Trustees Meeting held

August 5, 2020, at 5 p.m. @ 931 Mitch Drive, Gardnerville, Nevada

Zoom Meeting

Pledge of Allegiance: Led by Bob McDowell

Trustees Present: Leann Teter, John Sheridan, Bob McDowell, Dave James and Brad Newlon

Also Present: Mike Rowe, Greg Reed, Dawn Hinds and Michael Bennett

Public Comment: none

Agenda Approval:

John Sheridan motioned to approve the Agenda. Bob McDowell seconded the motion.

All Ayes. Motion passed.

Old Business: none

New Business:

I For Possible Action: Board discussion and possible action to authorize the District Manager to

execute a contract for the replacement of the District’s financial and utility billing software systems with Caselle. Board discussion followed by public comment. Possible

action to authorize the District Manager to execute a contract for the replacement of the District’s financial and utility billing software systems with Caselle. Action Item.

Greg reviewed the contract agreements with Caselle, Inc. with the Board. Greg recommended going with the hosted option at a cost of $86,453.20.

Bob McDowell motioned to authorize the District Manager to execute a

contract for the replacement of the District’s financial and utility billing

software systems with Caselle, Inc., cost not to exceed. $90,000.00. John Sheridan seconded the motion. All ayes. Motion passed.

Public Comment: Jim McKalip asked if there would be additional labor costs during the transition. Greg Reed did not foresee any additional labor costs.

II For Possible Action: Board discussion and possible action to modify the District’s

Insurance benefits for future District employees. Board discussion followed by public

comment. Possible action to modify the district’s insurance benefits for future District

employees.

Currently the District pays 100 percent for the employee, spouses, and family. Insurance costs continue to rise every year and it has often come up in previous discussions that the Employee benefits should be reviewed. Any changes to the current policy would only effect new hires not current employees.

Suggested options are as follows:

Hired after July 1, 2020:

District will pay 100% Insurance premiums for employees for medical, dental and vision.

District will pay 75% of insurance premiums for employees’ spouses and dependents at

Time of hire. Employees will pay remaining 25%. Any change in premiums over time

Will be split 50% / 50% by the District and employee.

OR,

District will pay 100% insurance premiums for employees medical, dental and vision.

District will pay 50% insurance premiums for employees’ spouses and dependents at

Time of hire. Employees will pay remaining 50%.

OR,

District will pay 80% of insurance premiums for employees’ spouses and dependents at

Time of hire. Employees will pay remaining 20%.

Public Comment:

Ron Bush, 646 Joette asked if the District offered a retirement benefit to employees.

This was a discussion item only; no action was taken.

III For possible Action: Board discussion regarding Community Plan Goals, Policies and

Actions. Board discussion followed by public comment. Possible Board Action to

authorize the District manager to schedule two public workshops for the

Community Plan Goals, Policies and Actions. Action Item.

Greg explained that the District had made plans in March, before the shutdown, for two work shops to discuss the Community Plan Goals, Policies and Actions. District staff recommends that we conduct two public hearings and allow the public to attend with the appropriate social distancing and masks. The public will call ahead and reserve a time to have their voice heard.

Bob McDowell motioned to authorize the District Manager to schedule two

Public workshops for the Community Plan Goals, Policies and Actions to be

conducted in accordance with Douglas County Covid 19 guidelines. Brad Newlon seconded the motion. All ayes. Motion passed.

Public comment:

Jim McKalip stated you could do a zoom and call-in public meeting as an option.

Ron Bush stated most folks will not have access to this document to view other than the website. He asked for the options be available to leave comments on the website and by email if necessary.

IV For possible Action: Board discussion and possible action to authorize the District

Manager to move forward with Phase 1 of the Schedule 40 Replacement Program.

Board discussion followed by public comment. Possible action to authorize the

District Manager to move forward with Phase1 of the Schedule 40 replacement Program

Action Item.

Greg brought up the question; should the District consider accelerating the first phase of the Schedule 40 replacement project to take advantage of the low interest rates or wait until the District’s two SRF loans are paid? Current interest rates are 1.5% to 2.25%. Michael Bennett reviewed a memorandum, created by Lumos and Associates and District Staff, to indicate the potential financial advantages in moving forward with Phase 1 of the schedule 40 replacement project. If the District does decide to move forward with Phase 1, further phases will be evaluated on a case by case basis.

Dave James motioned to authorize the District Manager to move forward

with Phase 1 of the Schedule 40 replacement Project. Brad Newlon seconded the motion. All ayes. Motion passed.

Public Comment: none

V For Possible Action: Board discussion and possible action to authorize the District

Manager to execute a contract with Lumos and Associates to conduct a feasibility

study for the interconnection with the Gardnerville Water Company. Board discussion

followed by public comment. Possible action to authorize the district Manager to

execute a contract with Lumos & associates to conduct a feasibility study for the

interconnection with the Gardnerville Water Company. Action Item.

The District has previously discussed the possibility of interconnection with the Gardnerville Water Company. The District needs to decide which interconnection site is appropriate. There are two possible interconnection sites: one at the intersection of Waterloo Lane and Centerville and one at the intersection of Riverview Drive and Highway 395. The 395 connection is 850 feet and includes a significant river crossing. The Centerville connection is 8,500 feet and includes an easier river crossing. Mike Bennett reviewed his proposal with the Board. Once the District can determine which connection is more feasible, the District can present a request for grant funding to the Carson Water Sub conservancy District.

Bob McDowell motioned to authorize the District Manager to execute a contract with Lumos and Associated to conduct a feasibility study for the

interconnection with the Gardnerville Water Company. John Sheridan

seconded the motion. Four ayes. One Nay. Motion passed. Brad Newlon

stood opposed.

Public Comment: Ron Bush mentioned there are already some connections hanging from the Riverview bridge and the County has a scheduled 4 lane expansion for that bridge in the future.

Greg reiterated that this is an Emergency interconnection and anytime you have an opportunity to connect into another utility it would be advantageous to do so.

VI For Possible Action: Board discussion and possible action to suspend accrual of

late fees and/or shut offs for nan-payment of water and sewer bills for a period of

time not to exceed 180 days. Board discussion followed by public comment.

Possible action to suspend accrual of late fees and/or shut offs for non-payment of

water and sewer bills for a period not to exceed 180 days.

Greg Reed explained that there is currently one resident struggling with the ability to pay bills because of the Covid 19 shutdown at this time and the District is working with that customer. The Board agreed to suspend late fees for Covid 19 affected customers until the end of the year or until the state – imposed lockdown is released whichever comes first.

Bob McDowell motioned to suspend accrual of late fees and shutoffs for

non-payment of water and sewer bills until the end of 2020 or the release

of the state-imposed lockdown, whichever comes first. Leann Teter seconded

the motion. All ayes. Motion passed.

Public Comment: none

Consent Calendar:

Brad Newlon motioned to approve the minutes from the July 1, 2020 board

meeting. Leann Teter seconded the motion. All ayes. Motion passed.

Leann Teter motioned to approve the check summary. Bob McDowell

seconded the motion. All ayes. Motion passed.

Staff Reports.

District Engineer: Michael Bennett reviewed his project tracking schedule for the month of

August 2020.

District Counsel: Mike Rowe reported that Greg received a request from VT Accounting and Associates relating to any pending or possible claims against the District and there are none. Mike Rowe has written a letter to VT Accounting stating such.

District Manager: Greg is tracking the consolidated tax distribution. The District is close to where we were a year ago, down just slightly.

Trustee Reports:

John Sheridan asked what plan Greg has for opening the office now that there are no more phases. Greg stated that the District will be following what the County dictates.

Leann Teter mentioned part of the County offices are open and customers wear masks, however some County offices are by appointment only.

Public Comment:

Jim McKalip complimented Greg and Staff for the packets, there is great information in it.

Ron Bush appreciates the packets also and having them delivered to the door-step.

Adjournment:

Bob McDowell motioned to adjourn. Leann Teter Seconded the motion.

All ayes. Motion passed.

Meeting adjourned at 8 p.m.

_______________________________

Dawn Hinds

Acting Secretary

Board of Trustees Agenda – September 2, 2020

August 28, 2020 by admin

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

AGENDA: September 2, 2020, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

OLD BUSINESS:

NONE

New Business:

For Possible Action:Board discussion and possible action to approve the Dressler Flats subdivision. Board discussion followed by public comment. Possible action to approve the Dressler Flats subdivision.

Action Item – District Manager and District Engineer with Keith Ruben from R.O. Anderson Engineering (30 minutes)

For Presentation Only: Water Supply Picture for The Carson River Watershed

No Action Will Be Taken On This Item. Presentation Only presented by Edwin James, General Manager with the Carson Water Subconservancy District. (20 minutes)

For Possible Action: Board Discussion regarding Community Plan Goals, Policies and Actions. Board discussion followed by public comment.Possible Board Action to authorize the District Manager to schedule two public workshops for the Community Plan Goals, Policies and Actions.

Action Item – District Manager (20 minutes)

For Possible Action: Board Discussion regarding updating the District’s Personnel Manual regarding health insurance coverage for Domestic Partners. Board discussion followed by public comment.Possible Board Action to authorize the District Manager to update the District’s Personnel Manual regarding health insurance coverage for Domestic Partners.

Action Item – District Manager (30 minutes)

For Possible Action:Board discussion and possible action to authorize the District Manager to execute a contract with Lumos & Associates for the design of Phase 1 of the schedule 40 replacement program at a cost not to exceed $250,000. Board discussion followed by public comment. Possible action to authorize the District Manager to execute a contract with Lumos & Associates for the design of Phase 1 of the schedule 40 replacement program at a cost not to exceed $250,000.

Action Item – District Manager and District Engineer (30 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the August 5, 2020 meeting. Discussion and public comment.

CHECK SUMMARY:

For Possible Action: Board Action on Approval of the check summary for the month of July 2020. Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Agenda – August 31, 2020

August 26, 2020 by admin

Community Plan Ad Hoc Committee Agenda POSTED August 26, 2020

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

AGENDA: August 31, 2020, Monday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

ATTENDENCE: ALL ATTENDEES MUST WEAR FACE COVERINGS AND MAINTAIN SIX FEET OF SEPERATION. DISTRICT WILL SUPPLY MASKS FOR THOSE WITHOUT MASKS.

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Committee action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

For Discussion Only:Discussion regarding Community Plan Goals, Policies and Actions. Creation / Update of the Draft Community Plan Goals, Policies and Actions.

No Action Will Be Taken On This Item – Committee (45 minutes)

New Business:

For Possible Action:Discussion regarding Community Plan Goals, Policies and Actions. Board discussion followed by public comment. Possible Action to adopt the Community Plan Goals, Policies and Actions and authorize the District Manager to deliver copies to Douglas County.

Action Item – District Manager (5 minutes)

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.