Agendas

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on___________________on or before the third day prior to the meeting date by _____________________,

_____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA: April 7, 2021, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONE

New Business:

For Possible Action:Board discussion and possible action to open a Public Hearing for the purposes of considering Resolutions 21-02 through 21-04. Board discussion followed by public comment. Possible action to open a Public Hearing for the purposes of considering Resolutions 21-02 through 21-04. Action Item – District Manager (1 minutes)
For Possible Action:Board discussion and possible action to adopt Resolution 21-02 accepting the water, sewer, storm drains and roads at Holstein Court for maintenance. Board discussion followed by public comment. Possible action to adopt Resolution 21-02 accepting the water, sewer, storm drains and roads at Holstein Court for maintenance.

Action Item – District Manager and District Engineer (5 minutes)

For Possible Action:Board discussion and possible action to adopt Resolution 21-03 accepting the water, sewer, storm drains and roads at Suncrest Court for maintenance. Board discussion followed by public comment. Possible action to adopt Resolution 21-03 accepting the water, sewer, storm drains and roads at Suncrest Court for maintenance.

Action Item – District Manager and District Engineer (5 minutes)

For Possible Action:

Discussion and Possible Action to adopt Resolution 21-04 to update the District’s Policies and Procedures Manual with an amended Annexation Agreement and a newly created Will Serve Policy. Board discussion followed by public comment. Possible action to adopt Resolution 21-04 to update the District’s Policies and Procedures Manual with an amended Annexation Agreement and a newly created Will Serve Policy.

Action Item – District Manager (10 minutes)

For Possible Action:Board discussion and possible action to close the Public Hearing for the purposes of considering Resolutions 21-02 through 21-04. Board discussion followed by public comment. Possible action to close the Public Hearing for the purposes of considering Resolutions 21-02 through 21-04.

Action Item – District Manager (1 minutes)

For Possible Action:Board Discussion and possible action to adopt the 2021 / 2022 tentative budget and to authorize the District Manager to submit the tentative budget to the State of Nevada. Board discussion followed by public comment. Possible Board Action to adopt the 2021 / 2022 tentative budget and to authorize the District Manager to submit the tentative budget to the State of Nevada.

Action Item – District Manager (20 minutes)

For Possible Action:Board discussion and possible action to adopt the Special Assessment Fee for fiscal year 2021 – 2022. Board discussion followed by public comment. Possible action to adopt the Special Assessment Fee for fiscal year 2021 – 2022.

Action Item – District Manager (10 minutes)

For Possible Action:Board discussion and possible action to adopt the Minimum Reserve Policy for the 2021 / 2022 fiscal year. Board discussion followed by public comment. Possible action to adopt the Minimum Reserve Policy for fiscal year 2021 / 2022. Action Item – District Manager (10 minutes)

For Possible Action:

Presentation by Lumos & Associates on the Phase 1 South District Pipeline Replacement Program. Board discussion followed by public comment. Possible action to direct staff to proceed with the design process of Phase 1 of the South District Pipeline Replacement Program.

Action Item – District Manager and District Engineer (30 minutes)

For Possible Action:

Presentation by Lumos & Associates on the status of the Long Valley Booster Station design. Board discussion followed by public comment. Possible action to direct staff to proceed with ordering the long lead items for the Long Valley Booster Station.

Action Item – District Manager and District Engineer (15 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the March 3, 2021 meeting. Discussion and public comment.

CHECK SUMMARY:

For Possible Action: Board Action on Approval of the check summary for the month of February 2021. Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Agenda – March 3, 2021

February 26, 2021 by admin

Board Meeting Agenda POSTED February 25, 2021

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

AGENDA: March 3, 2021, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

APPROVAL OF THE AGENDA:

OLD BUSINESS:

NONE

New Business:

For Possible Action:

Discussion and Possible Action on the drainage swale on Evening Star Lane. Board discussion followed by public comment. Possible action to direct staff to proceed with the design process for the drainage swale at Evening Star Lane.

Action Item – District Manager and District Engineer, Sean Dawley, Erik Geiger (30 minutes)

For Possible Action:Board discussion and possible action to adopt the revised Annexation Procedures as prepared by the Annexation Subcommittee. Board discussion followed by public comment. Possible action to adopt the revised Annexation Procedures as presented by the Annexation Subcommittee.

Action Item – District Manager (20 minutes)

For Possible Action:Board discussion and possible action to adopt the newly created Will Serve Letter Policy as prepared by the Annexation Subcommittee. Board discussion followed by public comment. Possible action to adopt the newly created Will Serve Letter Policy as presented by the Annexation Subcommittee.

Action Item – District Manager (20 minutes)

For Possible Action:Board Discussion regarding the 2021 / 2022 annual budget. Board discussion followed by public comment. Possible Board Action to approve the proposed budget considerations and draft budget.

Action Item – District Manager (30 minutes)

For Possible Action:Board discussion and possible action to authorize the District Manager to enter into a contract with Silva, Sceirine & Associates for auditing services for a term of one year. Board discussion followed by public comment. Possible action to authorize the District Manager to enter into a contract with Silva, Sceirine & Associates for auditing services for a term of one year.

Action Item – District Manager (20 minutes)

For Possible Action:

Presentation by Lumos & Associates on the Phase 1 South District Pipeline Replacement Program. Board discussion followed by public comment. Possible action to direct staff to proceed with the design process of Phase One of the South District Pipeline Replacement Program.

Action Item – District Manager and District Engineer (30 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the February 3, 2021 meeting. Discussion and public comment.

CHECK SUMMARY:

For Possible Action: Board Action on Approval of the check summary for the month of January 2021. Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Agenda – February 3, 2021

January 29, 2021 by admin

Board Meeting Agenda POSTED January 28, 2021

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

AGENDA: February 3, 2021, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

APPROVAL OF THE AGENDA:

OLD BUSINESS:

NONE

New Business:

For Possible Action:Review and approve general counsel’s summary of tortious claims for 2021. Board discussion followed by public comment. Possible Board Action to review and approve general counsel’s summary of tortious claims for 2021. Action Item – District General Counsel. (5 minutes)
For Possible Action:Board discussion and possible action to authorize the District Manager to join Douglas County as co-funder of a USGS proposed study at a cost not to exceed a total of $100,000 spread equally over the next three years. Board discussion followed by public comment. Possible action to authorize the District Manager to join Douglas County as co-funder of a USGS proposed study at a total cost not to exceed $100,000 spread over the next three years.

Action Item – District Manager and USGS representative (30 minutes)

For Possible Action:

Discussion and Possible Action to accept the Interconnection study prepared by Lumos & Associates for the intertie between GRGID and the Gardnerville Water Company (GWC). Board discussion followed by public comment. Possible action to accept the Interconnection study prepared by Lumos & Associates for the intertie between GRGID and the Gardnerville Water Company.

Action Item – District Manager and District Engineer (20 minutes)

For Possible Action:Board discussion and possible action to authorize the District Manager to apply for funding from the Carson Water Subconservancy District (CWSD) for the intertie project with the Gardnerville Water Company (GWC). Board discussion followed by public comment. Possible action to authorize the District Manager to apply for funding from the Carson Water Subconservancy District (CWSD) for the intertie project with the Gardnerville Water Company (GWC).

Action Item – District Manager and District Engineer (20 minutes)

For Possible Action:Board discussion and possible action to authorize the District Manager to sign a contract with Lumos & Associates for the design of an above ground facility at the Long Valley Booster Station. Board discussion followed by public comment. Possible action to to authorize the District Manager to sign a contract with Lumos & Associates for the design of an above ground facility at the Long Valley Booster Station.

Action Item – District Manager (15 minutes)

For Possible Action:Board Discussion regarding the 2020 / 2021 annual budget. Board discussion followed by public comment. Possible Board Action to approve the proposed budget considerations.

Action Item – District Manager (20 minutes)

For Possible Action:Board discussion regarding authorizing the District Manager to attend the American Water Works Association’s Annual Conference in San Diego in June at a cost not to exceed $3,500.00. Board discussion followed by public comment. Possible action to authorize the District Manager to attend the American Water Works Association’s Annual Conference in San Diego in June at a cost not to exceed $3,500.00.

Action Item – District Manager (10 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the January 6, 2021 meeting. Discussion and public comment.

CHECK SUMMARY:

For Possible Action: Board Action on Approval of the check summary for the month of December 2020. Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board of Trustees Agenda – January 6, 2021

December 31, 2020 by admin

Board Meeting Agenda POSTED December 31, 2020

The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

AGENDA: January 6, 2021, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

OLD BUSINESS:

NONE

New Business:

For Possible Action:Election of Chairman, Vice Chairman and Treasurer for calendar year 2020. Board Discussion followed by Public Comment.

Action Item – District Manager. (10 minutes)

For Possible Action: Board discussion regarding adoption of Resolution 21-01 declaring January 2021 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.” Board discussion followed by public comment.Possible Board Action regarding adoption of Resolution 20-01 declaring January 2021 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.”

Action Item – District Manager. (5 minutes)

For Possible Action:Board discussion and possible action to respond to the Nevada League of Cities to support the use of the COVID Tracking Phone Application. Board discussion followed by public comment. Board Decision.

Action Item – District Manager and Wesley Harper of Nevada League of Cities. (20 minutes)

For Possible Action: Board Discussion and Possible Action to authorize the District Manager to move forward with the design and implementation of an above ground structure for the Long Valley Booster station. Board discussion followed by public comment.Possible Board Action to authorize the District Manager to move forward with the design and implementation of an above ground structure for the Long Valley Booster station

Action Item – District Manager and District Engineer (30 minutes)

For Possible Action:Board discussion and possible action to authorize the District Manager to join Douglas County, Indian Hills GID, the Town of Minden and the Gardnerville Water Company as co-funders of two USGS proposed studies at a cost not to exceed $125,000 over the next three years. Board discussion followed by public comment. Possible action to authorize the District Manager to join Douglas County, Indian Hills GID, the Town of Minden and the Gardnerville Water Company as co-funders of two USGS proposed studies at a cost not to exceed $120,000 over the next three years.

Action Item – District Manager (30 minutes)

For Possible Action:

Board Discussion and Possible Action to authorize the District Manager to solicit proposals from accounting firms for auditing services for the next 5 years. Board discussion followed by public comment. Possible Action to authorize the District Manager to solicit proposals from accounting firms for auditing services for the next 5 years.

Action Item – District Manager (10 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the November 4, 2020 regular meeting. Discussion and public comment.

CHECK SUMMARY:

For Possible Action: Board Action on Approval of the check summary for the month of November 2020. Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made. Any person wishing to obtain a copy of the information provided for the Board meeting can contact Dawn Hinds at (775) 265-2048.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.