Board Meeting Agenda – POSTED – March 28, 2019

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  April 3, 2019, Wednesday, 6:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

 NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

 ROLL CALL:

 PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONE

New Business:

1. For Possible Action:Board discussion regarding modification of the District’s Personnel Manual regarding the dispensation of sick time upon separation from the District.  Board discussion followed by public comment.  Possible action to modify the District’s Personnel Manual regarding the dispensation of sick time upon separation from the District.

Action Item – District Manager (30 minutes)

1. For Possible Action:Board discussion regarding a request from retiring District employee Doug Shaffer for payment of additional sick time and compensation for insurance premiums.  Board discussion followed by public comment.  Possible action to authorize the District Manager to dispense payment of additional sick time and compensation for insurance premiums for retiring District employee Doug Shaffer or any combination thereof.

Action Item – District Manager and Doug Shaffer (30 minutes)

• For Possible Action:Board discussion regarding Resolution 2019-03 regarding updating the District’s Personnel Manual by creating the position of Operations Supervisor.  Board discussion followed by public comment.  Possible action to adopt Resolution 2019-03 approving changes to the District Personnel Manual by creating the position of Operations Supervisor.

Action Item – District Manager (10 minutes)

1. For Possible Action:Board discussion and possible action regarding the Pavement Management Plan created by Lumos & Associates.  Board discussion followed by public comment.  Possible Board Action to incorporate the 2019 / 2020 recommendations of the Pavement Management Plan created by Lumos & Associates. 

Action Item – District Manager and District Engineer (30 minutes)

1. For Possible Action:Board discussion and possible action to adopt the network security assessment conducted by Gridsmart.  Board discussion followed by public comment.  Possible Board Action to adopt the network security assessment conducted by Gridsmart.

Action Item – District Manager (15 minutes) 

1. For Possible Action:Board discussion on assignments to various Boards.  Board discussion followed by public comment.  Possible Board Action to assign Board Members and / or staff to the Carson Valley Chamber of Commerce, Nevada League of Cities and Municipalities, Nevada Public Agency Insurance Pool, Liaison to County Commission, and Government Boards within the County.

Action Item – Board of Trustees and District Manager (15 minutes)

• For Possible Action:Board discussion and possible action to adopt the 2019 / 2020 Tentative Budget.  Board discussion followed by public comment.  Possible Board Action to adopt the 2019 / 2020 Tentative Budget.   

Action Item – District Manager (30 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the March 6, 2019 meeting.  Discussion and public comment.

CHECK SUMMARY:

For Possible Action:  Board Action on Approval of the check summary for the month of February 2019.  Discussion and public comment.

 REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

 REPORTS:

Board of Trustees

 PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

 ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board Meeting Agenda

POSTED

February 28, 2019

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

 

Signed___________________________________________

 

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  March 6, 2019, Wednesday, 6:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

 NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

 ROLL CALL:

 PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONE

New Business:

1. For Possible Action:Board discussion regarding a request from retiring District employee Doug Shaffer for payment of additional sick time and compensation for insurance premiums.  Board discussion followed by public comment.  Possible action to authorize the District Manager to dispense payment of additional sick time and compensation for insurance premiums for retiring District employee Doug Shaffer or any combination thereof.

Action Item – District Manager and Doug Shaffer (20 minutes)

1. For Possible Action:Board discussion regarding Resolution 2019-02 regarding updating the District’s Personnel Manual.  Board discussion followed by public comment.  Possible action to adopt Resolution 2019-02 approving changes to the District Personnel Manual as suggested by District staff.

Action Item – District Manager (10 minutes)

• For Possible Action:Board discussion and possible action to authorize the District Manager to create the position of Operations Supervisor and eliminate the positions of District Lead Person and Foreman.  Board discussion followed by public comment.  Possible action to authorize the District Manager to create the position of Operations Supervisor and eliminate the positions of District Lead Person and Foreman.

Action Item – District Manager (15 minutes)

1. For Possible Action:Board discussion regarding updating the District’s Personnel Manual.  Board discussion followed by public comment.  Possible action to approve changes to the District’s Personnel Manual as suggested by District staff.

Action Item – District Manager (15 minutes)

1. For Possible Action:Board discussion and possible action to adopt the Pavement Management Plan created by Lumos & Associates.  Board discussion followed by public comment.  Possible Board Action to adopt the Pavement Management Plan created by Lumos & Associates. 

Action Item – District Manager and District Engineer (30 minutes)

1. For Possible Action:Board discussion and possible action to approve working with L/P Insurance on a new large group health insurance plan through the Nevada League of Cities and Municipalities.  Board discussion followed by public comment.  Possible Board Action to approve working with L/P Insurance on a new large group health insurance plan through the Nevada League of Cities and Municipalities.

Action Item – District Manager (15 minutes)

• For Possible Action:Board discussion and possible action to reschedule the May and June 2019 Board meetings.  Board discussion followed by public comment.  Possible Board Action to reschedule the May and June 2019 Board meetings.   

Action Item – District Manager (5 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the February 6, 2019 meeting.  Discussion and public comment.

CHECK SUMMARY:

For Possible Action:  Board Action on Approval of the check summary for the month of January 2019.  Discussion and public comment.

 REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

 REPORTS:

Board of Trustees

 PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

 ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board Meeting Agenda

POSTED

January 31, 2019

 

Copies of the finalized agenda were posted at _____: p.m. on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

 

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  February 6, 2019, Wednesday, 6:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

OLD BUSINESS:

NONENew Business:

2018. For Possible Action:Review and approve general counsel’s summary of tortious claims for 2018. Board discussion followed by public comment.  Possible Board Action to review and approve general counsel’s summary of tortious claims for 2018.  Action Item – District General Counsel.  (5 minutes)
2019. For Possible Action:Board discussion regarding Resolution 2019-01 regarding updating the District’s Policy and Procedures manual.  Board discussion followed by public comment.  Possible action to adopt Resolution 2019-01 approving changes to the District Policy and Procedures Manual as suggested by District staff and the District Engineer.

Action Item – District Manager (10 minutes)

• For Possible Action:Board discussion regarding updating the District’s Personnel Manual.  Board discussion followed by public comment.  Possible action to approve changes District’s Personnel Manual as suggested by District staff.

Action Item – District Manager (15 minutes)

5. For Possible Action:Board discussion and possible action to authorize the District Manager and Lumos to complete a zone testing program at Well #5.  Board discussion followed by public comment.  Possible Board Action to authorize the District Manager and Lumos to complete a zone testing program at Well #5

Action Item – District Staff (20 minutes).

1. For Possible Action:Board discussion and possible action to authorize the District Manager to enter into a contract with Lumos to determine options for upgrading the Long Valley booster station.  Board discussion followed by public comment.  Possible Board Action to authorize the District Manager to enter into a contract with Lumos to determine options for upgrading the Long Valley booster station.

Action Item – District Staff (20 minutes).

1. For Possible Action:Board Discussion regarding the 2019 / 2020 annual budget.  Board discussion followed by public comment.  Possible Board Action to approve the proposed budget considerations.

Action Item – District Manager (20 minutes)

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the January 9, 2019 meeting.  Discussion and public comment.

CHECK SUMMARY:

For Possible Action:  Board Action on Approval of the check summary for the month of January 2019.  Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

REPORTS:

Board of Trustees

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board Meeting Agenda

POSTED

January 3, 2019

Copies of the finalized agenda were posted at _____: am on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  January 9, 2019, Wednesday, 6:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

 ROLL CALL:

 APPROVAL OF THE AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

OLD BUSINESS:

NONE

New Business:

1. For Possible Action:  Board discussion regarding adoption of Proclamation 19-01 declaring January 2019 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.”  Board discussion followed by public comment.Possible Board Action regarding adoption of Proclamation 19-01 declaring January 2019 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.”

Action Item – District Manager.  (10 minutes)

2019. For Possible Action:Election of Chairman, Vice Chairman and Treasurer for calendar year 2019.  Board Discussion followed by Public Comment.   

Action Item – District Manager.  (15 minutes)

• For Possible Action:Board discussion and possible action to authorize the District Manager to create email addresses for each Board member.  Board discussion followed by public comment.  Possible Board Action to authorize the District Manager to create email addresses for each Board member.

Action Item – District Manager.  (10 minutes)

1. For Possible Action:Discussion regarding the update to the District’s Policy and Procedures manual.  Board discussion followed by public comment.  Possible action to approve changes to the District Policy and Procedures Manual as suggested by District staff and the District Engineer.

Action Item – District Staff (10 minutes)

1. For Possible Action:Discussion regarding the update to the District’s Personnel Manual.  Board discussion followed by public comment.  Possible action to approve changes to the District Personnel Manual as suggested by District staff.

Action Item – District Staff (15 minutes)

1. For Possible Action:Discussion regarding the possibility of entering into an Interlocal Contract between Public Agencies with the State of Nevada to allow the District to provide employees with the opportunity to join a 457B Deferred Compensation Plan.  Board discussion followed by public comment.  Possible action to enter into an Interlocal Contract between Public Agencies with the State of Nevada to allow the District to provide employees with the opportunity to join a 457B Deferred Compensation Plan.

Action Item – District Staff (10 minutes)

• For Possible Action:Discussion regarding the possibility of maintaining the XiO Cloud based SCADA system at the Springfield lift station at the cost of $10,271.89.  Board discussion followed by public comment.  Possible action to maintain the XiO Cloud based SCADA system at the Springfield lift station at a cost of $10,271.89.

Action Item – District Staff (15 minutes) 

Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the December 11, 2018.  Discussion and public comment.

CHECK SUMMARY:

For Possible Action:  Board Action on the Approval of the check summary for the month of December 2018.  Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

 REPORTS:

Board of Trustees

Public Comment

 PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

 ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln., and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board Meeting Agenda

POSTED

December 6, 2018

Copies of the finalized agenda were posted at _____: am on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

 

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  December 11, 2018, Tuesday, 6:00 p.m. District Office, 931 Mitch Dr., Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

 NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

 ROLL CALL:

 APPROVAL OF AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

OLD BUSINESS:

NONE

 New Business:

1. For Possible Action:Board discussion and possible action to accept and approve the 2017 / 2018 fiscal year audit presented by VT Accounting Associates.  Board discussion followed by public comment.  Possible action to accept and approve the 2017 / 2018 fiscal year audit presented by VT Accounting Associates.

Action Item – District Manager and Paul Tibma from VT Accounting Associates (20 minutes) 

1. For Possible Action:   Board discussion and possible action to adopt Resolution 18-07 to amend the Board of Trustees’ Rules and Regulations regarding voting by a quorum of the Board.  Board discussion followed by public comment.Possible action to adopt Resolution 18-07 to amend the Board of Trustees’ Rules and Regulations regarding voting by a quorum of the Board.

Action Item – District Manager (10 minutes)

• For Possible Action:Board discussion and possible action to authorize the District Manager to pursue the acquisition of a new accounting / utility billing software system.  Board discussion followed by public comment.  Possible action to authorize the District Manager to pursue the acquisition of a new accounting / utility billing software system.

Action Item – District Manager (20 minutes) 

1. For Possible Action:Board discussion and possible action to adopt Resolution 18-06 recognizing outgoing Trustee Jeff James for his 12 years of dedicated service to the District.  Board discussion followed by public comment.  Possible action to adopt Resolution 18-06 recognizing outgoing Trustee Jeff James for his 12 years of dedicated service to the District.  Action Item – District Manager (15 minutes) 

 Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the November 7, 2018 and November 16, 2018 meetings.  Discussion and public comment.

CHECK SUMMARY:

For Possible Action:  Board Action on Approval of the check summary for the month of November 2018.  Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

 REPORTS:

Board of Trustees

Public Comment

 PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

 ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board Meeting Agenda

POSTED

November 13, 2018

Copies of the finalized agenda were posted at _____: am on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

 

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA:  November 16, 2018, Friday, 6:00 p.m. District Office, 931 Mitch Dr., Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

 NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

 ROLL CALL:

 APPROVAL OF AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

OLD BUSINESS:

NONE

 New Business:

1. For Possible Action:   Board discussion and possible action on potential alternatives to undertake for the Well #4 replacement project; said alternatives may include, but not be limited to:
   1. Finalize necessary accessory items and cancel the remaining contract;
   2. Proceed with the project per plan, while making minor equipment adjustments to accommodate reduced flow rates;
   3. Complete the project at a “bare bones” minimum, which could include leaving the existing building in place;

Board discussion followed by public comment.  Possible action to select one of the above alternatives or any combination thereof as 4developed at the meeting.

 Consent Calendar: For Possible Action:

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the October 3 and October 24, 2018 meetings.  Discussion and public comment.

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

 REPORTS:

Board of Trustees

 PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

 ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is a

Board Meeting Agenda

POSTED

November 1, 2018

 

Copies of the finalized agenda were posted at _____: am on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

 

Signed___________________________________________

 

DISTRICT MISSION STATEMENT

 

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

 

AGENDA:  November 7, 2018, Wednesday, 6:00 p.m. District Office, 931 Mitch Dr., Gardnerville Ranchos

 

PLEDGE OF ALLEGIANCE:

 

NOTICE:

 

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

 

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

 

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

 

ROLL CALL:

 

APPROVAL OF AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

 

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

 

OLD BUSINESS:

NONE

 

New Business:

1. For Possible Action:   Board discussion and possible action to authorize the District Manager to enter into a contract with Lumos & Associates for engineering services related to manhole reconstruction services.  Board discussion followed by public comment.Possible action to authorize the District Manager to enter into a contract with Lumos & Associates for engineering services related to manhole reconstruction services.

Action Item – District Manager and Mike Bennett (30 minutes)

1. For Possible Action:Board discussion and possible action to authorize the District Manager to purchase a backhoe thumb as included in the 2018 / 2019 budget. Board discussion followed by public comment.  Possible action to authorize the District Manager to purchase a backhoe thumb as included in the 2018 / 2019 budget.

Action Item – District Manager (15 minutes)

• For Possible Action:Board discussion and possible action to modify the Board of Trustees Rules and Regulations regarding voting by a quorum of the Board.  Board discussion followed by public comment.  Possible action on to modify the Board of Trustees Rules and Regulations regarding voting by a quorum of the Board.

Action Item – District Manager and District Counsel (30 minutes) 

 

Consent Calendar: For Possible Action:

 

MINUTES:

For Possible Action: Board Action on Approval of the minutes of the August 29 and September 17, 2018 meetings.  Discussion and public comment.

 

CHECK SUMMARY:

For Possible Action:  Board Action on Approval of the check summary for the month of August 2018.  Discussion and public comment.

 

REPORTS:

District Engineer’s Report

District Counsel’s Report

District Manager’s Report

 

REPORTS:

Board of Trustees

Public Comment

 

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

 

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

 

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

 

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln. and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board Meeting Agenda

POSTED

October 18, 2018

Copies of the finalized agenda were posted at _____: am on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA: October 24, 2018, Wednesday, 6:00 p.m. District Office, 931 Mitch Dr., Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

APPROVAL OF AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

OLD BUSINESS:

NONE

New Business:

1. For Possible Action: Board discussion and possible action to accept the donation of a flag pole, lighting and American flag and approve the installation of the pole at the 3.0 Million Gallon water storage tank site. Board discussion followed by public comment. Possible action to accept the donation of a flag pole, lighting and American flag and approve the installation of the pole at the 3.0 Million Gallon water storage tank site.

Action Item – District Manager and Mike Pailliotet (30 minutes)

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln., P.J. Liquors and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.

Board Meeting Agenda
POSTED
September 27, 2018

Copies of the finalized agenda were posted at _____: am on
___________________on or before the third day prior to the meeting date by
_____________________, _____________________________
Signed___________________________________________

 

DISTRICT MISSION STATEMENT
THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL
PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND
PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE
QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA: October 3, 2018, Wednesday, 6:00 p.m. District Office, 931 Mitch Dr., Gardnerville
Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:
ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD

ACTION:
NOTICE REGARDING NRS 237:
The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy
in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact
Statements. When the Board of Trustees approves its agenda, it also approves a motion, which
includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items
on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a
BIS has been prepared does impose a direct and significant economic burden on a business or
directly restricts the formation, operation or expansion of a business and each Rule which is on
tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant
economic impact on a business or directly restrict the formation, operation or expansion of a
business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify
that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281,
NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be
combined for consideration; and items may be removed from the agenda or discussion relating
thereto delayed at any time.

ROLL CALL:

APPROVAL OF AGENDA:
For possible action: Board action to approve and to incorporate in the motion for approval of
agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual
regarding Business Impact Statements, after Board discussion and public comment.

PUBLIC COMMENT:
(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on
tonight’s agenda and must be limited to five minutes

OLD BUSINESS:
NONE

New Business:

I. For Possible Action: Board discussion and possible action to accept the donation of
a flag pole and American flag and approve the installation of the pole at the 3.0
Million Gallon water storage tank site. Board discussion followed by public
comment. Possible action to accept the donation of a flag pole and American flag and
approve the installation of the pole at the 3.0 Million Gallon water storage tank site.
Action Item – District Manager and Mike Pailliotet (30 minutes)

II. For Possible Action: Board discussion and possible action on a request from Mr.
and Mrs. Donald Jeffrey that GRGID assume responsibility for the storm drain basin
on the west side of the Cedar Creek subdivision. Board discussion followed by
public comment. Possible action to assume responsibility for the storm drain basin on
the west side of the Cedar Creek subdivision.
Action Item – District Manager and Mr. and Mrs. Jeffrey (30 minutes)

III. For Possible Action: Board discussion and possible action on Douglas County’s
proposed Ordinance regarding vacation home rentals. Board discussion followed by
public comment. Possible action on Douglas County’s proposed Ordinance regarding
vacation home rentals.

Action Item – District Manager (30 minutes)
IV. For Possible Action: Board discussion and possible action to adopt the new wage
scale classification system as recommended by Pontifex Consulting Group, LLC.
Board discussion followed by public comment. Possible action to adopt the new wage
and salary classification system as recommended by Pontifex Consulting Group,
LLC.

Action Item – District Manager (30 minutes)
V. For Possible Action: Board Discussion and possible action regarding a possible
salary and / or benefit adjustment for fiscal year 2018-2019 for the District Manager.
Board Discussion followed by public comment. Possible action to adjust the District
Manager’s salary and / or benefits for fiscal year 2018-2019.
Action Item – Board of Trustees / District Manager (20 minutes)
Consent Calendar: For Possible Action:

MINUTES:
For Possible Action: Board Action on Approval of the minutes of the August 29 and September
17, 2018 meetings. Discussion and public comment.

CHECK SUMMARY:
For Possible Action: Board Action on Approval of the check summary for the month of August
2018. Discussion and public comment.

REPORTS:
District Engineer’s Report
District Counsel’s Report
District Manager’s Report
REPORTS:
Board of Trustees
Public Comment

PUBLIC COMMENT:
(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on
tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:
Reasonable efforts will be made to assist and accommodate physically handicapped persons
desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that
arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting
at the following locations:
Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli
Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln., P.J. Liquors and on
the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda
is approximate

Board Meeting Agenda

POSTED

September 12, 2018

Copies of the finalized agenda were posted at _____: am on

___________________on or before the third day prior to the meeting date by _____________________, _____________________________

Signed___________________________________________

DISTRICT MISSION STATEMENT

THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT

AGENDA: September 17, 2018, Monday, 6:00 p.m. District Office, 931 Mitch Dr., Gardnerville Ranchos

PLEDGE OF ALLEGIANCE:

NOTICE:

ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:

NOTICE REGARDING NRS 237:

The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.

Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.

ROLL CALL:

APPROVAL OF AGENDA:

For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.

PUBLIC COMMENT:

(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes

OLD BUSINESS:

NONE

New Business:

1. For Possible Action: Board discussion and possible action to award a contract for the construction of a replacement well #4 to the lowest responsible bidder at a price not to exceed $1,450,000.00. Board discussion followed by public comment. Possible action to award a contract for the construction of a replacement well #4 to K.G. Walters at a cost not to exceed $1,450,000.00.

Action Item – District Manager, District Engineer (30 minutes)

PUBLIC COMMENT:

(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.

ADJOURNMENT:

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made.

This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

Agendas are posted at the District Office, DCSO Substation Tillman Center, Scarselli Elementary School, C.C. Meneley Elementary School, 7-11 on Tillman Ln., P.J. Liquors and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.