Minutes of the
Gardnerville Ranchos General Improvement District
Board of Trustees meeting held April 3, 2019 at
6:30 p.m. @ 931 Mitch Drive
Gardnerville, Nevada 89460
Pledge of Allegiance: Led by Leann Teter
Trustees Present: John Sheridan, Dave James, Leann Teter and Brad Newlon. Bob McDowell was absent.
Also Present: Greg Reed, Dawn Hinds, Mike Rowe and Michael Bennett and the public
Public Comment: Cade Baligad asked how Mitch Park was coming along and if the District was ready to consider another project in the area across from C.C. Meneley. Cade suggested the District could begin with a parking lot across from the school. The parking lot would provide access to the property and provide parking for the parents of children attending C.C. Meneley.
Approval of the Agenda:
Dave James requested that the budget discussion be moved from item 7 to Item 3 as he needs to leave at 8:15 this evening.
John Sheridan motioned to move Item 7 to follow Item 2. Leann Teter
seconded the motion. Four ayes. Motion passed.
Dave James motioned to approve the Agenda as amended. John Sheridan
seconded the motion. Four ayes. Motion passed.
Public Comment: none
Old Business: none
New Business:
I For Possible Action: Board discussion regarding modification of the District’s
Personnel Manual regarding the dispensation of sick time upon separation from the
District. Board discussion followed by public comment. Possible action to modify the
District’s Personnel Manual regarding the dispensation of sick time upon separation
from the District. Action Item.
This item is a carryover from last month’s Board Meeting. Greg conducted a survey of other local government entities regarding their sick leave payout. Upon completion of the survey Greg came up with 5 potential modifications to the District Policy on dispensation of sick time which he reviewed with the Board. The Board discussed these options and, in the end, decided to keep the District’s dispensation of sick time as is currently written.
Dave James motioned to retain the existing sick time policy. Leann Teter
seconded the motion. Four ayes. Motion passed.
Public Comment: none
II For Possible Action: Board discussion regarding a request from retiring District
employee Doug Shaffer for payment of additional sick time and compensation for
insurance premiums. Board discussion followed by public comment. Possible action
to authorize the District Manager to dispense payment of additional sick time and
compensation for insurance premiums for retiring District employee Doug Shaffer or
any combination thereof. Action Item.
Greg explained this is a carryover from last month’s meeting. Doug is asking for an additional sick time payout and medical payments until he can collect Medicare in September 2019; in the past the Board has distributed additional sick time and insurance premium payments to a District retiree.
Dave James mentioned that because of the previous motion they could not consider a change in sick payout for Doug, but the Board could consider a onetime appreciation or retirement bonus.
Brad was concerned about the constituents and setting a precedence for future retirees that may want to come to Board with requests. Brad mentioned that the previous retiree who received payout was a different employee situation.
Dave James motioned to follow District Policy as stated. Leann Teter seconded
the motion. Four ayes. Motion passed.
Public Comment: none
VII For Possible Action: Board discussion and possible action to adopt the 2019/2020
Tentative Budget. Board discussion followed by public comment. Possible Board action
to adopt the 2019/2020 Tentative Budget. Action Item.
Greg reviewed the 2019-2020 tentative budget with the Board. The tentative budget includes funding for road maintenance in keeping with prior year’s processes, salary increases, sewer main rehabilitation, purchasing spare pumps and motors for all four lift stations and creating a lawn area at the Robert Spellberg Recreation Complex.
John Sheridan motioned to adopt the fiscal year 2019-2020 tentative budget.
Dave James seconded the motion. Four ayes. Motion passed.
Public Comment: none
III For Possible Action: Board discussion regarding Resolution 2019-03 regarding updating
The District’s Personnel Manual by creating the position of Operations Supervisor.
Board discussion followed by public comment. Possible action to adopt Resolution
2019-03 approving changes to the District Personnel Manual by creating the position of
Operations Supervisor. Action Item.
Resolution 19-03 will create a new position of Operations Supervisor. This is a carryover from the last board meeting.
John Sheridan motioned to adopt Resolution 19-03 approving changes to the
District Personnel Manual by creating the position of Operations Supervisor.
Leann Teter seconded the motion. Four ayes. Motion passed.
Public Comment: none
IV For Possible Action: Board discussion and possible action regarding the Pavement
Management Plan created by Lumos & associates. Board discussion followed by public
comment. Possible action to incorporate the 2019/2020 recommendations of the
Pavement Management Plan created by Lumos & Associates. Action Item.
Greg reviewed the pavement management plan with the Board. The District’s roads currently have an average PCI of 76. Greg asked the Board what their philosophy is: Does the district want to maintain the 76 PCI or consider dropping it to a 70 PCI, which is still good. Mike Bennett explained that the Pavement Management Program is a decision-making tool. A typical design life of a road is usually 20 plus years, with proper maintenance that span 30 plus years. Mike stated it is cheaper to maintain a high-quality road than it is to maintain or try to bring a low-quality road up to higher quality.
Dave James motioned to accept the recommendations of the Pavement
Management Plan created by Lumos and Associates for the 2019 – 2020
fiscal year. Leann Teter seconded the motion. Four ayes. Motion passed.
Public Comment: none
V For Possible Action: Board discussion and possible action to adopt the network security assessment conducted by Gridsmart. Board discussion followed by public comment.
possible action to adopt the network security assessment conducted by Gridsmart.
Action Item.
Greg explained the District was eligible for a network security assessment through the Nevada Pool/Pact. The assessment was free. Overall the District network security was in pretty good shape. They didn’t try to do any malicious hacking, but they did try to get into the network internally and externally.
John Sheridan motioned to adopt the network security assessment conducted
By Gridsmart. Leann Teter seconded the motion. Four ayes. Motion passed.
Public Comment: none
VI For Possible Action: Board discussion on assignments to various Boards. Board discussion followed by public comment. Possible Board action to assign Board
members and/or staff to the Carson valley Chamber of commerce, Nevada League of
Cities and Municipalities, Nevada Public Agency Insurance Pool, Liaison to County
Commission and Government boards within the County. Action Item.
Dave James motioned to continue this item until the May meeting. Leann
Teter seconded the motion. Four ayes. Motion passed.
Public Comment: none
Consent Calendar: For Possible Action:
Minutes:
Leann Teter motioned to approve the minutes from the March 6, 2019 Board
meeting. Dave James seconded the motion. Four ayes. Motion passed.
Public Comment: none
Check Summary:
Leann Teter motioned to approve the consent calendar. Dave James seconded
the motion. Four ayes. Motion passed.
Public Comment: none
Staff Reports:
District Engineer Michael Bennett reviewed his project tracking schedule for April 2019.
District Counsel Mike Rowe stated it has been a quiet month and he worked on Resolution 19-03 and reviewed the special assessment memorandum.
District Manager Greg Reed commented that the District has heard from MGSD that a portion of the settlement money the District has paid to them will be refunded in May. They successfully claimed the incident with the digester on their insurance and were paid back. The District’s portion will be a little over $200,000.00 which will be deposited into the sewer fund.
Trustee Reports:
Public Comment: none
Adjournment:
John Sheridan motioned to adjourn. Leann Teter seconded the motion. Four ayes. Motion passed.
Meeting adjorned at 8:20 p.m.
By
__________________________________
Dawn Hinds
Acting Secretary