Gardnerville Ranchos General Improvement District Board of Trustees Meeting held April 1, 2020 at 931 Mitch Drive Gardnerville, NV 89460
Zoom Video Meeting
Pledge of Allegiance: Led by John Sheridan
Trustees Present: John Sheridan, Dave James, Leann Teter, Bob McDowell and Brad Newlon
Public Comment: Jim McCallip asked that there be some discussion later how much the shutdown will affect the budget. Greg stated that there will be discussion during Item 1.
Chairman James recommended that items II, III and VII on the Agenda be tabled until a later date.
Item II, Resolution 20-5 is still in the process of being drafted.
Leann Teter motioned to Table Item Number II until a further meeting. John
Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: none
Item III, xeriscaping. Mr. James does not believe this is a good time to pursue the program and have a subcommittee meeting during the State regulations for sheltering in place.
Brad Newlon motioned to table the Item number III. Bob McDowell seconded the motion. All ayes. Motion passed.
Public Comment: none
Item VII, C.C. Meneley Parking Lot. Chairman James commented that there have been previous talks with the school regarding this item. Information is in the Board packets and he suggested tabling this item indefinitely since this is not an immediate priority for the Board.
John Sheridan motioned to table item VII. Leann Teter seconded the motion. All
ayes. Motion passed.
Public Comment: none
Agenda Approval:
Bob McDowell motioned to approve the Agenda as amended. Leann Teter seconded the motion as amended. All ayes. Motion passed.
Public Comment: none
New Business:
I For Possible Action: Board discussion and possible action to adopt the 2020/2021
Tentative Budget. Board discussion followed by public comment. Possible board
Action to adopt the 2020/2021.
Greg Reed reviewed the 2020/2021 tentative budget with the Board. Greg does not see the ad valorum tax changing much for the next budget year, however, if the revaluation of properties takes a significant hit over time the District could see the ad valorum affected. The consolidated, tax depending on what happens with the business shut down over time, could change significantly. Water and sewer are rate driven and those figures should not change significantly.
Bob McDowell motioned to approve the 2020/2021 Tentative Budget. John
Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: none
II For Possible Action: Board Discussion regarding adoption of Resolution 20-5 updating
the District’s Policies and Procedures Manual by adding a Reserve Policy to financial
Section 12 that will be reviewed annually during the budget process. Board discussion
followed by public comment. Possible action to adopt Resolution 20-5 updating the
District’s Policies and Procedures Manual by adding a reserve Policy to financial Section
12 that will be reviewed annually during the budget process.
Item tabled.
III For possible action: Board discussion regarding creation of a subcommittee to consider
creation of xeriscaping procedures within the District. Board discussion followed by
public comment. Possible Board action to create a subcommittee to consider creation
of xeriscaping procedures within the District.
Item tabled.
IV For possible action: Board discussion and possible action regarding the Pavement
Management Plan created by Lumos & Associates. Board discussion followed by public
comment. Possible Board Action to incorporate the 2020/2021 recommendations of the
Pavement Management Plan created by Lumos & Associates.
Greg reviewed the 2020/2021 pavement management plan. He explained that this year is mostly maintenance. There are no roads to be rebuilt in 2020/2021. Additional roads are slated for rebuilding in the 2021/2022 pavement cycle.
Bob McDowell motioned to adopt the 2020/2021 Pavement Management Plan and
authorize the District Manager to solicit bids for the 2020/2021 Paving Plan. Brad
Newlon seconded the motion. All ayes. Motion passed.
Public Comment: Jim McCallip is glad that the GRGID takes such good care of their roads. It is particularly important.
V For Possible Action Board discussion and possible action regarding the 2020/2021
Health Insurance renewal as proposed by L/P Insurance. Board discussion followed by
public comment. Possible Board Action to accept the 2020/2021 Health Insurance Renewal
proposal prepared by L/P Insurance.
Greg reviewed the eight L/P Insurance plan options with the Board. Currently the District pays just under 160,000.00 in health insurance for the 8 employees and their families. Greg explained that he was still discussing options with the employees and they were not quite sure which insurance to pick. He explained that tabling the Item could be an option, however, it was ultimately up to the Board. The Board agreed.
Leann Teter motioned to table the LP insurance item. Brad seconded the motion.
All ayes. Motion passed.
Public Comment: none
VI For Possible Action. Board discussion and possible action to accept the Water Quality Report
for 2019. Board discussion followed by public comment. Possible Board action to accept the
2019 Water quality Report.
Greg presented the draft 2019 Consumer Confidence report for Board review. The Board had read the report and had comments and changes in wording and clarification in a couple areas.
John Sheridan motioned to approve the 2019 Consumer Confidence Report as
Amended for Publication. Bob McDowell seconded the motion. All ayes.
Motion passed.
VII For Possible Action. Board discussion regarding the addition of a parking lot across from
CC Meneley. In the District’s figure goals and objectives. Board discussion followed by public
comment. Possible Board action or authorize the District Manager to include the addition of a
parking lot across from CC Meneley in the District’s future goals.
Item tabled.
VIII For Possible Action. Board discussion regarding the reconfiguration of the Long Valley
Booster Station. Board discussion followed by public comment. Possible Board Action to
authorize the District manager to proceed with a 2020 Capital improvement Project for the
Long Valley Booster station.
Greg Reed and Michael Bennett reviewed the details of three options for the reconfiguration of the Long Valley Booster Station.
Alternative 1 – Add back up power only. Total Project cost $ 244,000
Alternative 2 – Replace pumps and add backup power. Total project cost $ 514,000
Alternative 3 – Replace BPS above-grade, add backup power. Total project cost $ 1,494,000
John Sheridan motioned to authorize the District Manager to move forward with
Design Option 2 of a replacement configuration of the Long Valley Booster System,
considering Design Option 3 as an eventual option. Bob McDowell seconded the
motion. All ayes. Motion passed.
Public Comment: none
Consent Calendar:
Minutes:
Brad Newlon motioned to approve the Minutes from the March 4, 2020 meeting.
Leann Teter seconded the Motion. Four ayes. Dave James abstained. Motion passed.
Public Comment: none
Check Summary:
Bob McDowell motioned to approve the check summary. Leann Teter seconded the
Motion. All ayes. Motion passed.
Public Comment: none
Staff Reports:
District Engineer: Mike Bennett reviewed the project tracking schedule for the month of April.
District Counsel: Mike Rowe stated with the current situation not much is going on.
District Manager: Greg reviewed his briefly his Managers report. Greg mentioned that he had no feed back from Hunter Moses regarding the pump track and his offer to help maintain it properly. Brad stated that he was a former student of his and he would shoot Hunter an email.
Trustee Reports:
Brad thanked Dave James for his help setting up the Zoom meeting.
John Sheridan complimented Bob McDowell on his efforts to make the Water Quality report more readable.
Public Comment: none
Dave James thanked everyone for participating in the Zoom meeting.
Adjournment:
Bob McDowell motioned to adjourn the meeting. Leann Teter seconded the motion.
All ayes. Motion passed.
Meeting adjourned at 7:05 p.m.
By
_________________________________________
Dawn Hinds
Acting Secretary
