Minutes of the Gardnerville Ranchos General Improvement District Board Meeting held on December 2, 2020 at 5:00 p.m.
@ 931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance: Brad Newlon
Trustees Present: David James, Bob McDowell, Brad Newlon, John Sheridan and Leann Teter.
Also Present: Greg Reed, Beth Cook, Mike Bennett, Mike Rowe and the public
Public Comment: None
Approval of Agenda: John Sheridan motioned to approve the agenda. Leann Teter seconded the motion. All ayes. Agenda approved.
OLD BUSINESS: None
- Thank you to Dr. David James for his service and contributions to the District in his tenure as a Board member.
Greg presented a plaque to Dr. James.
Public Comment: None
- Possible action to accept and approve the 2019/2020 fiscal year audit presented by VT Accounting Associates.
Paul Tibma of VT Accounting reviewed the 2019/2020 audit.
Bob McDowell motioned to accept and approve the 2019/2020 fiscal year audit presented by VT Accounting Associates. Leann Teter seconded the motion. All ayes. Motion Passed.
Public Comment: Jim McKalip asked if there is a problem with coverage when an employee is absent. Greg replied that there is not a problem with coverage, everyone is crossed trained.
- Possible Board action to authorize the District Manager to go out to bid for, and purchase the Booster Pumps and Motors, Auxiliary Generator and Motor Control Center for the booster station upgrade.
Greg explained that he would like to be able to go out to bid for these particular items. Lead times for these items range from 16 to 26 weeks. There will be no purchases made until NDEP comes forward with approval of the project.
Robert McDowell worries about making these purchases until GRGID owns or leases an easement or parcel of land.
John Sheridan motioned to authorize the District Manager to purchase long lead time equipment for the Long Valley Booster System upgrade and those purchases will not be made until approval from NDEP and an easement is purchased from the property owner. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to adopt a Will Serve Letter Policy workshop date.
In October the Board expressed the need for a workshop for the development of a Will Serve Policy. Bob McDowell, Jim Mckalip and David James are willing to be part of the committee. David James is willing to Chair the committee until he is no longer on the Board. The committee will email each other to decide on when to meet.
Public Comment: Ron Bush would like to listen to the meeting via phone. Greg explained that would be available.
- Possible action regarding the status of the Interconnection study between GRGID and the Gardnerville Water Company.
Mike and Greg updated the Board on the Emergency Interconnect project with Gardnerville Water Company. Mike Bennett gave a presentation of the progress of the project to the Board.
Leann Teter motioned to approve the minutes of the October 7, 2020 meeting. Brad Newlon seconded the motion. 4 Ayes, Bob McDowell abstained. Minutes approved.
Leann Teter motioned to approve the minutes of the October 21, 2020 workshop. John Sheridan seconded the motion. 4 ayes. Bob McDowell abstained. Minutes approved.
Bob McDowell motioned to approve the check summary for the month of September 2020. John Sheridan seconded the motion. All ayes. Motion passed.
Leann Teter motioned to approve the check summary for the month of October 2020. Brad Newlon seconded the motion. All ayes. Motion passed.
District Engineer: Mike Bennett reviewed the October and November tracking schedule.
District Counsel: Mike Rowe has been working on the acquisition of the easement for the Long Valley Booster Project.
District Manager: Greg reviewed his Manager’s Report.
BOARD OF TRUSTEES REPORTS
John Sheridan provided paperwork with his interactions to the County regarding the Community Master Plan. He attended the State and National League of Cities via Zoom.
David James said thank you to staff, fellow trustees and the public for their support during his tenure on the Board. Each Trustee and the District Manager thanked Dr. James for his service as a Trustee and his leadership.
David James motioned to adjourn the meeting. Bob McDowell seconded the motion. Meeting adjourned at 7:30 P.M.
Beth Cook, Acting Secretary