Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held December 4, 2019 at 5:00 p.m. @ 931 Mitch Drive, Gardnerville, Nevada 89460
Pledge of Allegiance:
Trustees Present: Bob McDowell, Dave James, Brad Newlon, Leann Teter and John Sheridan
Also, Present: Greg Reed, Dawn Hinds, Mike Rowe, Michael Bennett and the public
Public Comment: Ron Bush voiced his consternation with District Staff and the Board for their lack of representation of the citizens who attended the County Master Plan meetings.
Approval of the Agenda:
Leann Teter motioned to approve the agenda. Dave James seconded the
Motion.
Old Business: none
New Business:
I For Possible Action: Board discussion and possible action to authorize District Staff
to write off $19.21 in debt as uncollectable. Board discussion followed by public
comment. Possible Board Action to authorize District staff to write off $19.21 in
as uncollectable.
Greg Reed explained that it is a Board decision to write off uncollectable debts as stated in the Policies and Procedures Manual. The District has minimal write offs because, in part, of the ability to turn off water for non-payment of bills.
Leann Teter motioned to authorize District staff to write off $19.21 in debt
as uncollectable. John Sheridan seconded the motion. All ayes. Motion
passed.
Public Comment: none
II For Possible Action: Board discussion and possible action to approve the proposed
changes to Section 2.2 and Appendix B of the District’s Policies and Procedures
Manual regarding late charges for water and sewer charges. Board discussion
followed by public comment. Possible Board Action to authorize the District Manager
to approve the proposed changes to Section 2.2 and Appendix B of the District’s
Policies and Procedures Manual regarding late charges for water and sewer charges.
Greg explained currently the Policies and Procedures state a customer is late after 30 days however the actual time between bills going out and bills being late is not actually 30 days. Staff requested it be changed to the 30th of the month. Brad questioned what we would do in February since there are not 30 days, so Leann suggested the wording be changed to the last day of the month. The Board agreed and the wording will be changed to the last day of the month.
Brad Newlon motioned to approve the proposed changes to Section 2.2 and
Appendix B of the District Policies and Procedures manual regarding late
charges for water and sewer charges to note the change from the 30th of
the month to the “last” day of the month. John Sheridan seconded the
Motion. All ayes. Motion passed.
Public Comment: none
III For Possible Action: Board discussion and possible action to create a fund to account
for the revenues received from the recently enacted Special Assessment. Board
discussion followed by public comment. Possible Board action to create a fund to
account for the revenues received from the recently enacted Special Assessment.
The District has recently created a Special Assessment to be used for the construction of infrastructure for future development. District Staff has recommended that the Board create a committed fund for the receipt of special assessment revenues and the construction of future infrastructure. Committed funds can only be used for the specific purposes determined by formal action of the Board. Revenues from the Special Assessment will be deposited into the Special Assessment account and funds can only be removed by specific action of the Board for a specific project.
Brad suggested there be a history of the creation of this Special Assessment line item. Greg explained that the District can create a Financial Policies and Procedures Manual explaining the creation of this fund and how the fund is to be used.
Dave James motioned to create a committed fund to account for revenues
received from the recently enacted Special Assessment and to establish
within the policies and procedures manual a Financial Policies and
Procedures Manual. John Sheridan seconded the motion. All ayes. Motion
passed.
Public Comment: Susan Stonestreet asked where the interest from this committed fund will go as it could be a considerable amount. Greg explained he would have to ask the auditors because they will assign interest to each fund based on the amount of money that is in each fund.
Ron Bush stated that since future infrastructure improvements will be necessary to accommodate future development, it is appropriate that such future developments are funded by future development. He urged the Board to develop language to put into the policies and procedures manual stating this fund is for construction not ongoing maintenance and operations.
IV For Possible Action: Board discussion and possible action to authorize the District
Manager to attend the 2020 Nevada Water Resources Association’s Annual
Conference February 10-13 in Las Vegas. Board discussion followed by public
comment. Possible Board Action to authorize the District Manager to attend the
2020 Nevada Water Resources Association’s Annual conference February 10-13 in
Las Vegas.
eed has requested to attend the Nevada Water Resources Association’s Annual Conference February 10 – 13 in Las Vegas. Ed James from the Carson Water Sub Conservancy District has asked Greg to give a presentation at the Conference regarding operations at small utilities.
John Sheridan motioned to authorize the District Manager’s attendance at
The Nevada Water Resources Association’s Annual Conference February 10 –
13 in Las Vegas; funds not to exceed $1700.00. Leann Teter seconded the
Motion. All ayes. Motion passed.
Public Comment: none
Consent Calendar:
Minutes:
Dave James motioned to approve the Minutes from the November board meeting. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: none
Check Summary:
Leann Teter motioned to approve the check summary. Brad Newlon seconded
the motion. All ayes. Motion passed.
Public Comment: none
Reports:
District Engineer: Michael Bennett reviewed his project tracking schedule for the month of December 2019.
District Counsel: Mike Rowe mentioned that the soil conservation service has requested again this year the District pass a resolution recognizing January as Radon Abatement Month. Mike has written a resolution to be brought to the January 2020 meeting.
District Manager: Greg Reed reviewed his December Managers Report with the Board.
Trustee Reports:
John Sheridan expressed concerns he is having coping with his role on the Board, work and family and is considering giving up his position on the Board; he however does not want to disappoint the electorate in the District.
Dave James encouraged John to stick with the Board. Dave asked Greg if the larger parcel of GRGID land approved for sale has been put up for sale. Greg explained the property has not been listed yet. As for the other properties; the District is in the process of compiling a list of the residents that are within 600 feet of each property. Those homeowners will then be sent a survey to get their opinions of what they would like to see done with the vacant lots.
Bob McDowell, Leann Teter and Brad Newlon also encouraged John to stick it out.
Public Comment:
Jim McCallip stated he goes to County Commissioner’s meetings and fights the good fight. Growth should be done intelligently, what’s lacking in the County is planning, nobody plans.
Susan Stonestreet inquired about the excess property and asked if anyone had looked into it for well sites as she has not heard anything about it since summer.
Ron Bush questioned the accuracy of the 2018 Water System Annual Report, prepared October, 2019.
Adjournment:
John Sheridan motioned to adjourn the meeting. Dave James seconded the
Motion. All ayes. Motion passed
Meeting adjourned at 7:15 p.m.
By
__________________________________
Dawn Hinds
Acting Secretary
