Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees Meeting held February 7, 2018 at 6:00 P.M. at 931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance: Led by David James
Trustees Present: Jeff James, David James, Brad Newlon, Leann Teter and Bob McDowell.
Also Present: Beth Cook, Greg Reed, Mike Rowe, Michael Bennett and the public.
Public Comment: None
Approval of Agenda: Brad Newlon motioned to approve the agenda to include amending Item 2 to reflect Resolution 18-01 instead of 18-02. Jeff James seconded the motion. All ayes. Agenda approved.
Public Comment: None
Approval of Minutes: Jeff James motioned to approve the minutes of the January 3, 2018 minutes. Bob McDowell seconded the motion. David James abstained because he did not attend the meeting. 4 ayes. Minutes approved.
Public Comment: None
REPORTS
District Engineer: Michael Bennett of Lumos and Associates reviewed the tracking schedule for February 2018.
District Counsel: Mike Rowe stated he will be discussing various items on the agenda.
District Manager: Greg Reed reviewed the Manager’s report for February 2018. He stated that he attended the MGSD Board Meeting last night and introduced himself to that Board.
NEW BUSINESS
- Election of Chairman, Vice Chairman and Treasurer for calendar year 2018. Action Item.
Brad Newlon motioned to nominate Leann Teter for Chairman. Jeff James seconded the motion. All ayes. Motion passed.
Public Comment: None
Jeff James motioned to nominate Bob McDowell for Vice Chairman. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: None
Leann Teter motioned to nominate Brad Newlon for Treasurer. David James seconded the motion. All ayes. Motion passed.
Public Comment: None.
- Possible action to adopt Resolution 18-01 honoring Bob Spellberg for his thirty years of service to the District. Action Item.
Leann Teter presented a plaque to Bob Spellberg that included the wording as on the attached resolution.
Bob McDowell motioned to adopt Resolution 18-01 recognizing and honoring Robert Spellberg for his dedicated service and many accomplishments as General Manager of the Gardnerville Ranchos General Improvement District. David James seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to adopt Resolution 18-02 approving changes to the District Policies and Procedures Manual as suggested by District Staff and District Engineer. Action Item.
Jeff James motioned to adopt Resolution 18-02 incorporating the updates to the Districts Policies and Procedures Manual. David James seconded the motion. All ayes. Motion passed.
Public Comment: Chuck Hill of Matthew Court pointed out that there seemed to be a problem with meter pit covers not being at grade. Mike Bennett stated that there is a section in the Policies and Procedure manual stating the required grade for meter pits.
- Board action to review and approve general counsel’s summary of tortious claims for 2017. Action Item.
Mike Rowe reviewed the summary of tortious claims for 2017. There were no claims against the District.
Brad Newlon motioned to accept general counsel’s summary of tortious claims for 2017 and make it a part of the District’s records. Bob McDowell seconded the motion. Bob McDowell thanked and commended the entire staff for the clean claims record.
Public Comment: None.
- Ken Dorr was present to represent the owners of Rancho Sierra LLC. Rancho Sierra would like to use the open space lot between Lisa Lane and the western edge of GRGID Unit 7 as a secondary access to the Rancho Sierra Subdivision. After the 24 ft. wide road is finished being utilized, Rancho Sierra will convert the road to an 8 ft. concrete path with landscaping to Lisa Lane and a second 8 ft. path from Lisa Lane to Bluerock Road. Ken stated that the landscaping to these paths will be taken care of by the homeowner’s association in the new subdivision. This is a temporary road until phase 2 begins development. This road will not be accessible to heavy equipment. The road is there in case there is an emergency for emergency vehicles to access. Mike Bennet asked if this road will be gated. Ken responded that they would prefer it not be, but that decision is up to the County. Ultimately, Douglas County will have to approve any proposal by the developer. Bob McDowell suggested the developer notify the neighbors on Lisa Lane of their plans and perhaps have a workshop.
David James motioned to table this item until the March 7, 2018 Board Meeting. Bob McDowell seconded the motion. All ayes. Motion passed.
Public Comment: Chuck Hill looked at the property and he is concerned about Post Office boxes in the middle of the pathway. He feels the Board should insist on a 24’wide pathway. He was also concerned that the H.O.A. might not adequately maintain the landscaping.
- Board review of the Petition for Inclusion (annexation) of real property located adjacent to the Damascus Road Christion Assembly of God on Tillman Lane. Action Item.
Bill Nichols and Rick Decarlo were present to represent the Damascus Road Christian Assembly of God.
David James motioned to approve the Petition for Inclusion of real property located adjacent to the Damascus Road Christion Assembly of God on Tillman Lane. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: None.
- Board discussion regarding the status of the District Manager during the transition to his replacement at Round Hill GID.
Greg reported to the Board that he is wrapping up the training of the new manager at Round Hill GID as he moves into the Manager’s Position. He worked with John on creating the 2018/2019 budget which was the last item to complete. In two weeks the Round Hill GID will consider naming John as the District Manager and Greg’s support will cease.
Public Comment: None
CONSENT CALENDAR
Bob McDowell motioned to approve the consent calendar. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: None
REPORTS
Jeff James reported that the fire department has purchased ice rescue equipment and will hopefully be training at Mitch Pond.
Bob McDowell was concerned about the letter from the Dialysis Clinic. Greg noted that the District is responsible to provide water to drinking water standards and if the clinic needed additional treatment, that it is up to the clinic to provide that treatment.
Leann Teter stated that she will be attending the Nevada League of Cities meeting on Monday February 12th.
Public Comment: Chuck Hill stated that he attended a budget meeting at the County regarding roads. He was concerned that the County was not sure which roads belonged to the County and which belonged to the GID’s
ADJOURNMENT
David James motioned to adjourn the meeting. Jeff James seconded the motion. All ayes. Meeting adjourned at 7:40 P.M.
_______________________________
Beth Cook, Acting Secretary
