Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held Wednesday, May 8, 2019 @ 6:00 p.m. at 931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance: Led by Leann Teter
Trustees Present: Bob McDowell, Leann Teter, Brad Newlon, David James and John Sheridan.
Also Present: Greg Reed, Beth Cook, Mike Rowe, Mike Bennett and the public.
Public Comment: None
Approval of the Agenda: Brad Newlon motioned to remove item 1 on the agenda to be put on an agenda at a future meeting and approve the agenda. David James seconded the motion. All ayes. Agenda approved.
Public Comment: None
Old Business: None
New Business
- Possible action to assist the C.C. Meneley school in relocating the crosswalks at their campus on Muir Drive.
Cade Baligad was present to explain that he has been in contact with the County regarding relocating and adding crosswalks on Muir Drive. The County has asked that Mr. Baligad get approval from the District concerning maintaining the crosswalks. The District is prepared to maintain the crosswalks once they are approved. Mr. Baligad is also requesting that the District provide engineering services such as a drawing for the crosswalks. The existing signs can be moved, and one additional sign will be added. Mike Bennett added that the drawings that are needed would be covered in the Engineering retainer.
David James motioned to have the District show its support by committing to painting the crosswalks and providing the signage at the District’s expense aside from engineering expenses. John Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to assign Board Members and/or staff to the Carson Valley Chamber of Commerce, Nevada League of Cities and Municipalities, Nevada Public Agency Insurance Pool, Liaison to County Commission, and Government Boards within the County.
Greg Reed stated that any of these that the Board doesn’t pick up, he will cover as he has in the past.
John Sheridan would like to participate in the Nevada League of Cities. David James would like to continue with the Chamber of Commerce. Bob McDowell would like to attend the County Commissioners meeting when he is made aware by Greg of items pertinent to the District on the agenda.
Brad Newlon motioned to approve the assignments to the committees with John Sheridan serving as liaison to the Nevada League of Cities, David James with the Chamber of Commerce, and Greg Reed filling the needs on the other committees with advisement to Bob. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to accept the 2019/2020 Health Insurance renewal as proposed by L/P Insurance.
Greg Reed reviewed the various options of medical insurance available to the District. He explained that the District currently has Hometown Health. To renew a similar plan, it would cost the District an additional $22,715. But, if the District joins the Better Business Bureau at a cost of $600.00 per year, the District could get the same exact plan with an increase of $5,960. District Staff believes the best option would be to adopt the Hometown Health Option 1 after joining the BBB.
John Sheridan motioned to accept option 1 Hometown Health PPO 500 plan offered through Insurance with the expectation to join the Better Business Bureau. David James seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to direct the District Manager to finalize the 2019/2020 tentative budget.
Greg reviewed the 2019/2020 tentative budget with the Board.
David James motioned to direct the District Manager to finalize the fiscal year 2019/2020 tentative budget. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to update the District’s Cross Connection Control Policy as required by the State of Nevada Bureau of Safe Drinking Water.
Greg Reed explained that every 3 to 5 years the State conducts a sanitary survey and they evaluate certain programs the District has in place. They found 3 items that needed to be addressed. One, update the Cross-Connection Control Manual, second, update the Emergency Response Plan and third, update the Operations and Maintenance Manual. Greg made the updated changes to the Cross-Connection Manual for the Board to approve. Then Greg will bring it back to the Board as a Resolution.
John Sheridan motioned to adopt the recommended changes to the District’s Cross Connection Control Policy with recommended changes to paragraph 2-34 and 2-36. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to accept the 2018 Water Quality Report.
Greg put together a draft of the Water Quality Report. He left 2 areas open that the District could insert additional items if the Board wishes. Upcoming changes to drinking water regulations will require this report be posted 2 times per year instead of one.
Leann Teter motioned to adopt the 2018 Water Quality Report. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to authorize the District Manager to purchase a water meter for installation in the Long Valley Booster.
Greg explained that in order to determine the best option for refurbishment of the station, the District needs data on the pumping capacity of the station. He provided a quote of $6595.00 for a magnetic meter. There is money in the 2018/2019 budget, or the Board can elect to wait and add this item to the 2019/2020 budget.
David James motioned to authorize the District Manager to purchase a water meter for installation in the Long Valley Booster Station in the 2018/2019 budger. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to authorize the District Manager to enter into a contract for the 2019/2020 Street Maintenance Project to the lowest responsible bidder.
Greg provided the Board Members with the bids for the street project. After Lumos checked to see if their contractor’s license is of good standing, the lowest bidder was Sierra Nevada Construction.
Leann Teter motioned to authorize the District Manager to enter into a contract for the 2019/2020 street maintenance project with Sierra Nevada Construction. John Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to authorize the District Manager to enter into contracts for the 2019/2020 manhole rehabilitation project and inspection to the lowest bidders.
Mike Bennett explained that one bid was received. Express Sewer and Drain is a Nevada contractor license of good standing. There was also a bid from BCTS for inspection services included. As Lumos was going through the bid, Express Sewer did not follow the instructions for the Addendum and did not include it in the bid package resulting in the numbers not adding up. Mike Bennett recommended that the District change the overall bid amount to $89,600.00 and reduce the contingency by the Addendum amount. Mike Rowe suggests the District get an acknowledgment in writing stating Mike’s recommendation. David James would like to have Express Sewer rewrite the bid with the correct numbers as proposed.
Brad Newlon motioned to authorize the District Manager to enter in a contract for the 2019/2020 manhole rehabilitation project noting the adjustments to the bid that will be put in writing in the contract plus the approval of BCTS contract not to exceed $5,930.00. John Sheridan seconded the motion. 4 ayes, 1 nay (David James). Motion passed.
Public Comment
- Possible action to adjust the District Manager’s salary for fiscal year 2019/2020.
Greg Reed reviewed his 2018/2019 goals and objectives and presented his 2019/2020 goals with objectives. He would like any adjustments that are made to his salary become effective at the end of this fiscal year so he will be consistent with the rest of the District employees. Bob McDowell suggested the District develop a program for future financing for road maintenance. Brad Newlon suggested the District consider various proposals for the empty property across from C.C. Meneley.
John Sheridan motioned to approve the goals for fiscal year 2019/2020 including the 2 additional suggestions made by the Board, with a salary adjustment of 2% cost of living and a 3% salary increase shifting the effective date to July 2019 from October 2019. David James seconded the motion. All ayes. Motion passed.
Public Comment: None
CONSENT CALENDAR
MINUTES
Brad Newlon motioned to approve the minutes of the April 2019 meeting with changes. Leann Teter seconded the motion. 4 ayes, Bob McDowell abstained because he did not attend that meeting.
Public Comment: None
CHECK SUMMARY
Brad Newlon motioned to approve the check summary. John Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: None
REPORTS
District Engineer: Mike Bennett reviewed the May 2019 tracking schedule.
District Counsel: Mike Rowe reported that he, Mike Bennett and Greg met over the special assessment memo and the formula for those special assessments. Mike is also working on some discrepancies over easements on Topaz.
District Manager: Greg reviewed his May 2019 Manager’s report.
REPORTS
David James stated that the Chamber of Commerce is in the process of electing a new Board. He is concerned about discarded spoil at the Holstein Farms project. The permit for the spoil being stored there had a 3-month cap which is to end in July. His concern is, now that the property is up for sale, the discarded spoil may not be cleared or properly compacted. Greg addressed a letter to Holstein Farms LLC, and he will distribute a copy of the letter to the Board. David would like this issue to be an item on the next agenda.
ADJOURNMENT
John Sheridan motioned to adjourn the meeting. Leann Teter seconded the motion. All ayes. Meeting adjourned at 8:45 p.m.
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Beth Cook, Acting Secretary