Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting and Budget Hearing held May 29, 2019 at 6:00 p.m. @ 931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance:
Trustees Present: John Sheridan, Dave James, Brad Newlon, Leann Teter and Bob McDowell
Also Present: Michael Bennett, Mike Rowe, Greg Reed, Dawn Hinds and the public.
Public Comment: None
Greg suggested delaying Item I on the agenda because Alan Reed was running late.
Approval of the Agenda:
John Sheridan motioned to delay Item I and hear Item II first and approve the
Agenda with changes. Dave James seconded the motion. All ayes. Motion
passed.
Old Business: None
New Business:
II For Possible Action: Board discussion and possible action regarding the 2019/2020
Health Insurance renewal as proposed by L/P Insurance. Board discussion followed
by public comment. Possible Board action to accept the 2019/2020 Health insurance
renewal proposal prepared by L/P Insurance.
Greg Reed explained that at a previous meeting the Board approved a Health Insurance package where the District would receive a discount by joining the Better Business Bureau. However, as a government entity, the District is not eligible to join the BBB.
Nate Kerr of L/P Insurance prepared a new package and presented it to the Board. The District is currently insured by Hometown Health and the Carson City Chamber of Commerce has a similar plan to that offered by the BBB. This plan shows an increase in premiums; however, it is an age banded plan. Recently an older employee retired, and a much younger employee was hired. Because of this age banded plan, the District will see an overall decrease in annual premiums of $7,776.00 with this plan.
Dave James motioned to adopt Health Insurance Package PPO 500 for 2019/2020 as proposed by L/P Insurance. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: none
I For Possible Action: Board discussion and possible action regarding the District’s
Insurance renewal package from the Nevada Public Agency Insurance Pool for Fiscal
Year 2019/2020. Board discussion followed by public comment. Possible Board action
to approve the Nevada Public Agency Insurance Pool renewal package for fiscal year
2019/2020.
Alan Reed presented his insurance renewal package from the Nevada Public Agency Insurance Pool for fiscal year 2019-2020. The District’s premium is up ($35,545) 21% from last year ($29,284). Payroll is down 5% and the building and content limits have increased ($9,190,160) 32% from last year ($6,915,630). The District currently has 11 vehicles insured.
Brad Newlon motioned to accept the District’s insurance renewal package as
presented from the Nevada Public Agency Insurance Pool for fiscal year
2019/2020. John Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: none
III For Possible Action: Board discussion and possible action to adopt Resolution 19-04
to update the District’s Cross Connection Control Policy as required by the State of
Nevada Bureau of Safe Drinking Water. Board discussion followed by public comment.
possible Board action to adopt Resolution 19-04 updating the District’s Cross Connection Control Policy as required by the State of Nevada Bureau of Safe Drinking
Water.
The District’s Cross Connection Control Policy needs to be updated every five years.
John Sheridan motioned to adopt Resolution 19-04 to update the District’s
Cross Connection Control Policy as required by the State of Nevada Bureau
of Safe Drinking Water. Leann Teter seconded the motion. All ayes. Motion
passed.
Public Comment: none
IV For Possible Action: Board discussion and possible action to authorize the District
Manager to enter into a contract with BESST to evaluate the zones in Well #5 for
water quality analyses. Board discussion followed by public comment. Possible
action to authorize the District Manager to enter into contract with BESST to evaluate
the zones in Well #5 for water quality analyses.
The goal of this work is to identify zones of discrete arsenic concentrations within the screened interval of the well to determine if there is potential for blocking zones and reducing the overall arsenic concentration pumped from Well 5.
The three test methods and companies explored are as follows:
- Dynamic Spinner Survey by Pacific Surveys, LLC
- Dynamic Flow Survey by BESST, Inc.
- Hydrophysical Logging by COLOG
Lumos and Associates prepared an analysis on the three proposals presented on evaluating the water quality in different zones in Well #5. Lumos recommends the District contract with BESST to conduct the analysis. BESST can conduct the study without removing the pump and motor from Well #5, thus saving money and simplifying the process.
Dave James motioned to authorize the District Manager to enter into a contract with BESST to evaluate the zones in Well #5 for water quality analyses at a cost not to exceed $30,000.00. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: Ron Bush belongs to Ranchos Neighbors for Responsible Growth: This group was formed primarily in opposition to the Ranchos Sierra Project. The arsenic in Well #5 is of great concern and this test is very important to the group.
V For Possible Action: Board discussion and possible action to authorize the District
Manager to move forward with advertising for the creation of a Special Assessment.
Board Discussion followed by public comment. Possible board action to authorize the
District Manager to move forward with advertising for the creation of a Special
Assessment.
Greg explained that he and the District engineer and District Counsel have met to come up with language to potentially create a Special Assessment to ensure that future development pays for the increased infrastructure required to accommodate the associated growth. Creation of a Special Assessment requires written notification in the paper with at least 30 days’ notice because it is a change in rates.
Michael Bennett and Mike Rowe briefly reviewed their contributions to creating the proposal and answered questions from the Board.
Greg added that the Special Assessment is for future homes not existing customers. Greg will create a specific account for Special Assessment money and that account would be used to improve infrastructure going forward, for example a new water tank, pump station etc.… Greg wants to make this Special Assessment part of policy sooner than later in preparation for future development.
John Sheridan stated he would like to have time to review the details and methodologies before voting.
Dave James motioned to authorize the District Manager to move forward with advertising for the creation of a Special Assessment. Leann Teter seconded the motion. Three ayes. Brad Newlon and John Sheridan stood opposed. Motion passed.
Public Comment: Susan Stonestreet stated that she has lived in many places and there was always an assessment, it is expected. She believes an assessment will make the development a little bit smarter. Ms. Stonestreet also asked the board to consider adding incentives for developers to put in water wise technology and xeriscaping.
VI For Possible Action: Board discussion and possible action to authorize the District Manager to formulate a response to the Douglas County Commissioners regarding
the formation of a Committee to consider the merger/consolidation/dissolution of
County GIDs. Board discussion followed by public comment. Possible Board action
to authorize the District Manager to formulate a response to the Douglas County
Commissioners regarding the formation of a committee to consider the merger/
consolidation/dissolution of county GIDs.
Greg explained that in June 2018 the Douglas County Commissioners voted 4 – 1 against the
creation of a committee, however, the current Commissioners are taking this item on
again. This item was on the May 16th Agenda and was never heard. Greg would like to have
a response prepared in advance from the GRGID in case this item comes back before the
Commissioners. Items to consider are: First, the Commissioners have already rejected forming
a committee once. Second, the Commissioners already have the authority to merge/
consolidate and dissolve GIDS under NRS 318.490. Third, if the commission goes forward
with the creation of their Committee, at least one member of the committee should represent
GIDs.
John Sheridan motioned to authorize the District Manager /Board Chairman to
deliver a response to the Douglas County Commissioners regarding the
formation of a committee to consider the merger/consolidation/dissolution of
County GIDs. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: Ron Bush stated this is the sleeper issue of the year. It is all about control
and money.
VII For Possible Action: Board discussion and possible action to open a public hearing
regarding the District’s tentative budget for fiscal year 2019/2020. Board discussion
followed by public comment. Possible Board action to open a public hearing regarding the District’s tentative budget for fiscal year 2019/2020.
Leann Teter motioned to approve opening a public hearing regarding the District’s 2019/2020 final budget. John Sheridan seconded the motion. All ayes. Motion passed.
VIII For Possible Action: Board discussion and possible action to approve the 2019/2020
final budget. Board discussion followed by public comment. Possible Board action to
approve the 2019/2020 final budget.
Greg reviewed the final recommended budget with the Board.
Dave James motioned to approve the 2019/2020 final budget. John Sheridan
seconded the motion. All ayes. Motion passed.
Public Comment: none
Consent Calendar:
Minutes:
Leann Teter motioned to approve the minutes from the May 8, 2019 Board
Meeting. Dave James seconded the motion. All ayes. Motion passed.
Public Comment: none
Check Summary:
Leann Teter motioned to approve the check summary. Brad Newlon seconded
the motion. Four ayes. John Sheridan abstained. Motion passed.
Staff Reports:
District Engineer, Michael Bennett reviewed his project tracking schedule dated May 29, 2019.
District Counsel, Mike Rowe has been working with staff on matters on the Agenda and has had discussion with Greg on the creation of a Business Impact Statement.
District Manager, Greg Reed mentioned that the restrooms at the Robert Spellberg Recreational Complex are now open for business. The Restrooms have an electronic timer which locks the doors in the evening.
Trustee Reports:
John Sheridan requested the District update the well pumping capacity from each well so there are updated values. John also asked to attend the Nevada League of Cities annual Conference in San Antonio, Texas in November.
Public Comment: none
Adjournment:
John Sheridan motioned to adjourn the meeting. Dave James seconded the
motion. All ayes. Motion passed.
Meeting adjourned at 9:55 p.m.
By
____________________________ Dawn Hinds
Acting Secretary
