Gardnerville Ranchos
General Improvement District
Board of Trustees meeting held
November 7, 2018 @ 6:00 p.m. at
931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance: Led by Jeff James
Trustees Present: Jeff James, Dave James, Brad Newlon and Leann Teter. Bob McDowell was absent.
Also Present: Greg Reed, Dawn Hinds, Mike Rowe, Michael Bennett and the public
Approval of the Agenda:
Dave James motioned to approve the Agenda except for the minutes from the previous two board meetings, because of a clerical error. Jeff James seconded the motion. Four ayes. Motion passed.
Public Comment: John Engles, Douglas County Commissioner elect, was present to request the District rescind any more will-serve letters from potential developers in the Ranchos. The developers are using a new tactic now; when the County turns them down, they file a lawsuit. This could happen with the Rancho Sierra Project, they will be back, and Engles is asking the District to show a pattern regarding future will-serve letters.
Old Business: none
New Business:
I For Possible Action: Board discussion and possible action to authorize the District Manager to enter into a contract with Lumos & Associates for engineering services related
to manhole reconstruction services. Board discussion followed by public comment. Possible action to authorize the District Manager to enter into a contract with Lumos & Associates for engineering services related to manhole reconstruction services. Action Item.
Mike Bennett explained as identified in the 2016 GRGID Sewer Master Plan, several manholes in the District’s sewer collection system need rehabilitation as a result of damage from corrosion. The manhole rehabilitation project will mitigate the corrosion damage, prevent future deterioration and extend the life of the existing manholes. Greg Reed added that this project is in the budget.
Brad Newlon motioned to authorize the District Manager to enter into a contract
With Lumos & Associates for engineering services related to manhole reconstruction services. Dave James seconded the motion. Four ayes. Motion passed.
Public Comment: none
II For Possible Action: Board discussion and possible action to authorize the District Manager to purchase a backhoe thumb as included in the 2018/2019 budget. Board discussion followed by public comment. Possible action to authorize the District Manager to purchase a backhoe thumb as included in the 2018/2019 budget. Action Item.
The Operators have been requesting a thumb for the backhoe for over a year. The current price is $13,500.00. The thumb is a versatile tool that allows an operator to perform many functions. The cost of the Backhoe thumb was included in the 2018-2019 fiscal budget.
Jeff James motioned to authorize the District Manager to purchase a backhoe thumb as included in the 2018-2019 budget at a cost not to exceed $14,000.00. Dave James seconded the motion. Four ayes. Motion passed.
Public Comment: none
III For Possible Action: Board discussion and possible action to modify the Board of Trustees Rules and Regulations regarding voting by a quorum of the Board. Board discussion followed by public comment. Possible action to modify the Board of Trustees Rules and Regulations regarding voting by a quorum of the Board. Action Item.
Three Trustees constitute a quorum to conduct a meeting. Currently the Trustee Rules and Regulations state under 9.1 Voting: Approval of a motion before the Board shall require the affirmative vote of a majority of the members present. For a motion to pass, three trustees have to vote in favor of a motion for the motion to pass even if only three trustees are present. It is recommended the wording be changed to read: Approval of a motion before the Board shall Require the Affirmative vote of a majority of the members of the Board.
Dave James motioned to authorize the District Manager and District Counsel to
Prepare a resolution to come back before the Board for consideration of modifying the Trustees’ Rules and Regulations.
Public Comment: none
Consent Calendar:
Minutes: The minutes will be re-noticed for approval at the next Board Meeting.
Check Summary:
Jeff James motioned to approve the check summary for the month of August 2018. Brad Newlon seconded the motion. Four ayes. Motion passed.
Public Comment: none
Staff Reports:
District Engineer: Mike Bennett reviewed his project tracking schedule for the month of November 2018. Mike Bennett informed the Board that the drilling on Well 4 is complete and test pumping is underway. The test pumping has produced unforeseen results with a constant rate of 250 to 300 gpm, well under the 800 to 1,000 gpm that was expected. Mike stated a boundary condition may be stopping the water from flowing in from all directions. He will bring a hydrologist back to the Board at a later date to discuss these issues.
District Counsel: Mike Rowe has been researching the open meeting law and working on the changes to the Trustee Rules and Regulations.
District Manager Greg suggested that the Board meet again before the regularly scheduled December meeting to make a decision on how to proceed with the Well. A meeting was scheduled for November 16, 2018 at 6 p.m. to discuss Well 4.
Trustee Reports:
Leann Teter welcomed John Sheridan trustee elect to the Board.
Public Comment: none
Jeff James motioned to adjourn the meeting. Brad Newlon seconded the motion
Four ayes. Motion passed.
Public Comment: none
Meeting adjourned at 7:20 p.m.
By
___________________________
Dawn Hinds
Acting Secretary
