Minutes of the
Gardnerville Ranchos General Improvement District
Board of Trustees meeting held
November 1, 2017 at 6 pm @
931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance:
Trustees Present: Leann Teter, Brad Newlon and Dave James. Bob McDowell and Jeff James were unable to attend the meeting.
Also Present: Bob Spellberg, Dawn Hinds, Greg Reed, Mike Rowe and Michael Bennett
Approval of the Agenda:
Brad Newlon motioned to approve the agenda. Dave James seconded the motion.
Three ayes. Motion passed.
Approval of the Minutes:
Dave James motioned to approve the minutes from the October 4, 2017 board
meeting. Leann Teter seconded the motion. Two ayes. Brad abstained as he
was not present at the October meeting.
Public Comment: Cade Baligad (resident and former Board Trustee) was present to thank Bob Spellberg for all his years of service to the District. Cade commended Bob on his commitment and willingness to go the extra mile make connections with people. Cade went on to say Bob is one person who he will always look up to and admire.
Bob Spellberg expressed his thanks and stated it’s been one heck of a ride. Bob wished the Board all the best in the future and announced he will be around.
Staff Reports:
District Engineer: Mike Bennett of Lumos and associates was present to review his project tracking schedule.
District Counsel: Mike Rowe has been meeting with Greg Reed and discussing making an easement deed for the Well 4 property owners to sign. Mike believes it will be better for the District to have the deed recorded for the future. Mike Rowe has also been looking for the easement deed for the big tank, it has been quite a chore trying to find it in the County records.
District Manager: Greg Reed thanked Bob for all the help he has given him in his first month and in the coming month he stated he thinks it has been working well.
New Business:
I For Possible Action: Board discussion on a presentation of the District’s 2016-2017 audit.
Board discussion followed by public comment. Possible board action to accept and approve
The 2016-2017 fiscal year audit. Action Item.
Paul Tibma stated that working with Bob has been great and he and Courtnee are really going to miss him. Mr. Tibma reviewed the Audit for fiscal year 2016-2017, during the end of the audit VT Accounting evaluated the identified control deficiencies and found that there were no material weaknesses or significant deficiencies (see attached audit reports).
Dave James motioned to accept and approve the 2016-2017 fiscal year audit for
the Gardnerville Ranchos GID as presented by VT Williams & Associates. Brad
Newlon seconded the motion. Three ayes. Motion passed.
Public Comment: none
II For Possible Action: Discussion regarding Resolution 17-04 incorporating the update to the
District’s personnel manual. Board discussion followed by public comment. Possible action
to adopt Resolution 17-04 approving changes to the District Personnel Manual as suggested by
Human Resources arm of the Nevada Public Agency Insurance Pool. Action Item.
The District periodically updates the Personnel Manual using a summary of changes as recommended by the Nevada Public Agency Insurance Pool. These changes were presented at the October 4, 2017 Board of Trustees meeting and were approved for adoption into the Personnel Manual.
Dave James motioned to pass Resolution 17-04 which updates the District’s Personnel
Manual. Brad Newlon seconded the motion. Three ayes. Motion passed.
Public Comment: none
III For Possible Action: Discussion regarding signature card changes. Board discussion followed by
Public comment. Possible action to add Greg Reed as an authorized signatory at Heritage Bank
and the Nevada Local Government Investment Pool and remove Bob Spellberg from the same.
Action Item.
Greg explained that he is bringing this item to the Board in November to avoid having to update the signature cards twice in December.
Brad Newlon motioned to authorize the District Manager to add himself to the
signature cards at Heritage Bank and the Local Government Investment Pool and
remove Bob Spellberg from the same. Dave James seconded the motion. Three
ayes. Motion passed.
Public Comment: none
IV For Possible Action: Discussion regarding the status of the newly hired District Manager during
the transition to his replacement at Round Hill G.I.D. Board discussion followed by public
comment. Possible action to authorize the newly hired District Manager to continue to work on
a part time basis to support the transition to the new District Manager at Round Hill G.I.D.
Action Item.
Greg explained to the Board that since he left his position as District Manager at the Round Hill GID the hiring process for his replacement has not gone well. The Round Hill Board was not confident with any of the candidates for his position. The Round Hill Board met on October 17, 2017 to consider hiring an internal candidate. The transition will be challenging for this person and Round Hill would like to be able to rely on Greg part time and on call during the transition. Greg will be working evenings and on the weekends for Round Hill with the GRGID Board’s approval. This arrangement would be similar to the arrangement that has been adopted by the GRGID Board in Greg’s training period. The Round Hill GID Board and Greg both want to be open and transparent about the dual duties to the GRGID Board.
Dave James asked if Greg was in a contract for his part time work and if he had a projected exit date. Greg stated they do not have a contract, he was not comfortable with that and he believes the transition should only take about three months.
Brad Newlon wanted to make sure that the Ranchos comes first and wants to revisit the progress at the February meeting. Greg stated the Ranchos is his priority.
Brad Newlon motioned to allow Greg to work part time temporarily for the Round Hill GID evenings and weekends to transition their new District Manager with the
caveat to revisit this item in February, 2018. Dave James seconded the motion. Three
Ayes. Motion passed.
Public Comment: none
Old Business:
None
Consent Calendar:
Dave James motioned to approve the Consent Calendar. Brad Newlon seconded the
Motion. Three ayes. Motion passed.
Trustee Reports:
Brad Newlon commended Bob on the Ranchos being a well run government entity and told Bob he should be really proud of what he has accomplished and thanked him for being a friend.
Leann asked what happened at the work shop. Greg replied that one resident showed up and that he has notes of what was discussed which he will distribute to the Board later for discussion. Greg wished there was more participation. Leann also asked about the District’s vehicle policy. Greg responded by saying he will draft some options for discussion regarding the usage of the District Manager’s vehicle for the next board meeting.
Adjournment:
Brad Newlon motioned to adjourn the meeting. Dave James seconded the motion.
Three ayes. Motion passed.
Public Comment: none
Meeting adjourned at 7 p.m.
By
_______________________________
Dawn Hinds
Acting Secretary
