Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held Tuesday November 12, 2019 at 5:00 p.m. at 931 Mitch Drive, Gardnerville Nevada
Pledge of Allegiance.
Trustees Present: Bob McDowell, John Sheridan, Leann Teter, David James and Brad Newlon
Also Present: Greg Reed, Beth Cook, Mike Rowe, Michael Bennett and the Public.
Public Comment: John Engels stood to report that there is fake news circulating regarding him owning a vacation rental in California. He clarified that he inherited the property and it has since been sold.
Ron Bush requested that the Board move agenda item 8 to item 2 because many of the public were here to listen to John’s presentation.
David James motioned to approve the agenda with changes. John Sheridan seconded the motion. All ayes. Motion passed.
NEW BUSINESS
- Possible action to accept and approve the 2018/2019 fiscal year audit presented by VT Accounting Associates. Action Item.
Paul Tibma from VT Accounting was present to review the 2018/2019 audit. He noted that there was one material weakness where a batch of checks were dated 2018 and should have been 2019 and should have been caught with the reconciliation process. District staff is working with VT to correct the problem . Replacement of the utility billing and financial package software will help the District in simplifying the reconciliation process.
Brad Newlon motioned to approve the 2018/2019 fiscal year audit. John Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: None
- Presentation Only. Presentation by Trustee John Sheridan regarding the Carson Valley aquifer. No action will be taken on this item.
John Sheridan presented his research on the geological properties within the GRGID service area per the USGS report, as well as on the Douglas County Master Plan Receiving areas within the GRGID service area. After the presentation the floor was opened for questions.
- Possible action to adopt the Business Impact Statement for the creation of a Special Assessment.
Greg explained the Business Impact Statement was adopted by the Board at the October 2019 meeting and mailed to various trade associations and businesses that may be affected by the proposed rule. The District received one phone call regarding the special assessment.
David James motioned to adopt the Business Impact Statement for the creation of a Special Assessment. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to authorize the District Manager to enter into a contract with Lumos & Associates for the design of a pressure regulating valve at a cost not to exceed $55,000.
Greg explained that the 3-million-gallon tank needs to be drained and repainted on the inside. In order to do this the District needs to move water from the high side to the low side. The installation of a pressure regulating valve would allow the District to minimize operational problems within the system. The cost of the regulator will be included in next year’s budget.
John Sheridan motioned to authorize the District Manager to enter into a contract with Lumos and Associates for the design of a pressure regulating valve at a cost not to exceed $55,000.
David James seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to authorize the District Manager to record a deed restriction for the Robert Spellberg Recreation Complex as required by the State of Nevada Division of Parks for their participation in the 50/50 matching grant for restrooms at the park.
Greg explained that the Nevada Division of Parks is waiting for a deed restriction stating that the property will be used only as a recreational facility.
Brad Newlon motioned to authorize the District Manager to record a deed restriction for the Robert Spellberg Recreation Complex as required by the State of Nevada Division of Parks for their participation in the 50/50 matching grant for restrooms at the park. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible Board action to open public hearing regarding the creation of a Special Assessment.
Leann Teter motioned to approve opening a public hearing regarding the creation of a Special Assessment. John Sheridan seconded the motion. All ayes. Motion passed
Public Comment: None
- Possible Board action to adopt Resolution 19-05 for the creation of a Special Assessment.
Mike Bennett explained that He will change the Special Assessment Fee Policy to include any parcel “annexed” into the District.
Public Comment: None
John Sheridan motioned to adopt Resolution 19-05 for the creation of a Special Assessment. David James seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible Board action to close the public hearing regarding the creation of a Special Assessment.
Leann Teter motioned to approve closing the public hearing regarding the creation of a Special Assessment. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: None
MINUTES
Leann Teter motioned to approve the minutes of the October 2, 2019 meeting. John Sheridan seconded the motion. All ayes. Minutes approved.
Public Comment: None
CHECK SUMMARY
David James motioned to approve the check summary for August 2019. Leann Teter seconded the motion.
Leann Teter motioned to approve the check summary for September 2019. Brad Newlon seconded the motion. All ayes. Check summaries approved.
REPORTS
District Engineer:
Mike Bennett reviewed the November tracking scheduled.
District Counsel:
Mike Rowe stated that he spent much of the month creating Resolution 19-05.
District Manager:
Greg Reed reviewed the November 2019 Manager’s report.
REPORTS
John Sheridan: John stated that he is continuing to work on the parking lot at C.C. Meneley. He wrote a letter to the principal of C.C. Meneley and has contact info to get in touch with a person at the County.
David James: David would like to form an exploratory committee to research funding or grants for zero scaping in the District.
Leann Teter: Leann commended John for his interesting presentation.
Brad Newlon: Brad would like the District to pursue updating the contract for MGSD.
ADJOURNMENT
Leann Teter motioned to adjourn the meeting. Brad Newlon seconded the motion. All ayes. Meeting adjourned at 8:00 p.m.
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Beth Cook, Acting Secretary
