Minutes of the
Gardnerville Ranchos General Improvement District
Board of Trustees meeting held
October 3, 2018 @ 6:00 p.m. at
931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance: Led by Brad Newlon
Trustees Present: Leann Teter, Bob McDowell, Brad Newlon, Dave James and Jeff James.
Also Present: Greg Reed, Dawn Hinds, Mike Rowe, Michael Bennett and the public
Agenda: Brad Newlon motioned to approve the Agenda. Dave James
seconded the motion. All ayes. Motion passed.
Public Comment: None
Old Business: None
New Business:
I For Possible Action: Board discussion and possible action to accept the donation of a flag pole and American flag and approve the installation of pole at the 3.0-million-gallon water storage tank site. Board discussion followed by public comment. Possible action to accept the donation of a flag pole and American flag and approve the installation of the pole at the 3.0-million-gallon water storage tank site. Action Item.
Mike Pailliotet has proposed that the District consider accepting a donation of a flag pole and flag for installation at the well site. The proposed flag pole will be 30 to 35 feet tall with a 6 foot by 10-foot flag. Mike would like for the pole to be installed by November 3, 2018 for the Sand Pits Community Clean-up day. Total donation with flag, pole and lighting estimated at $3000.00.
Greg Reed explained that the District has an easement where the well site is located and has gotten permission from the property owner, Bently, to have a pole and flag installed. The District can install the pole according to the flag pole foundation installation specifications. estimated cost for District personnel to install the flag pole with concrete is $2000.00.
Dave James asked if the proposal tonight included lighting for the pole. Mike Pailliotet stated that it did not, but he is waiting for someone to get back to him on lighting. Bob McDowell replied that this seems like an incomplete proposal because there are no details on lighting. McDowell is also concerned about the District’s responsibility and daily care for the flag.
Dave James stated that the lighting will be a separate vote and there should be a public hearing to give the community a chance to say if they want the flag displayed with lights.
Dave James motioned to authorize the District Manager to accept the donation
of a flag pole and American flag and prepare for the installation of the pole at the 3.0-million-gallon water storage tank site subject to the review of the final specifications of the pad. Brad Newlon seconded the motion. All ayes.
Motion passed.
Public Comment: Jeannie likes the idea of the flag but not the extra cost and maintenance.
Dave James motioned to authorize the District to allocate $2000.00 for the
installation of a pole, utilizing the District Personnel and up to 6 yards of concrete. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: None
There will be a special meeting held on October 24, 2018 at 6:00 p.m. to discuss the lighting of the pole.
II For Possible Action: Board discussion and possible action on a request from Mr. and Mrs.
Donald Jeffrey that GRGID assume responsibility for the storm drain basin on the west side of the Cedar Creek Subdivision. Board discussion followed by public comment. Possible action to assume responsibility for the storm drain basin on the west side of the
Cedar Creek Subdivision Action Item.
On July 1, 2015 the District considered the acceptance of Cedar Creek improvements for maintenance. At that meeting, the Board agreed to accept the streets, street lights, storm drains and the eastern most storm drain basin for maintenance within the Cedar Creek subdivision. The westernmost storm drain basin acceptance was explicitly denied due to lack of access for maintenance and the Board required that the Cedar Creek Homeowners Association retain ownership and maintenance of that basin.
Sue Jeffery explained that the property where Cedar Creek is located went into foreclosure and at the time the decision was made to not accept the western basin, there were probably only 10 homes built in the 68-home subdivision. The subdivision owners wanted to build a house on the site where the western storm drain basin is located, and they went to the county and got approval to alter the plans and build a home. During the building permit submittal, it was verified the proposed home would not encroach into the easement. However, there is no access to the storm drain basin as it borders two other properties, there is only access from the Cedar Creek side. It creates a problem for the homeowners because the subdivision is built out and 75 percent of the owners had no knowledge of this problem before purchasing their homes.
Greg stated that there is landscaping over the easement and therefore no access to the Storm drain basin. Currently the HOA owns that basin and are responsible for the basin.
Brad suggested Mrs. Jeffery talk to the County as they were the ones who accepted the variance of the building permit. Mike Bennett also added that originally the entire subdivision was intended to be completely owned and maintained by the Homeowners Association, therefore, there were not standards put in place that would allow the maintenance by public entities.
Jeff James motioned to respectfully deny the request to accept maintenance of
the western most drainage basin within the Cedar Creek Subdivision. Bob
McDowell seconded the motion. All ayes. Motion passed.
Public Comment: Barry Conlin asks what it takes to maintain a storm basin. Greg explained that the District does weed control and cleans the debris out of the storm basins within the District. Should the basins fill up with sediment the District will remove that also.
III For Possible Action: Board discussion and possible action on Douglas County’s proposed
Ordnance regarding vacation home rentals. Board discussion followed by public comment. Possible action on Douglas county’s proposed Ordinance regarding vacation home rentals.
Douglas County has created a draft Ordinance regarding vacation home rental. While the county may believe that they are giving the district the ability to control vacation rentals within our boundaries, there does not appear to be anything in either NRS 318 nor in the Ordinances that created the District that gives us the authority to regulate vacation home rentals.
Bob McDowell motioned to authorize the District Manager to send a letter to
Douglas County informing the County that the GRGID has no authority to approve or deny vacation rental permit applications. Dave James seconded the
motion. All ayes. Motion passed.
Public Comment: none
IV For Possible Action: Board discussion and possible action to adopt the new wage scale classification system as recommended by Pontifex Consulting Group, LLC. Board discussion followed by public comment. Possible action to adopt the new wage and salary classification system as recommended by Pontifex Consulting Group, LLC. Action Item.
Greg explained this item was discussed at the May 30, 2018 board meeting and at that time the Board denied adopting the new wage classification system. The Board also indicated a desire to poll the surrounding agencies and determine their overall salary structures to determine if they were using step structures or other structures. The Pontifex study identified that our two office clerical staff were significantly below the market value for those positions. On the current step system both are currently either at the top of their grade or 1 step away. This means they will no longer be eligible to receive merit increases; they will only receive cost of living adjustments. The Min/Mid/Max structure proposed by Pontifex solved the problems identified in the Pontifex study by placing both office staff in the middle of their respective salary ranges, thereby giving them room to move within that range and still receive merit raises when appropriate.
Dave James stated he felt this was a very viable system and is equitable to all staff members.
Brad Newlon does not trust the Pontifex study and he feels if it’s not broke don’t fix it.
Bob McDowell thinks the wage scale is broken in certain areas and he feels the Pontifex study will fix the problem.
Leann Teter was wondering if the operators would have to take a pay cut because they would be lowered on their wage scales. Greg replied that everyone will stay at the same pay.
Jeff James asked how raises would be given; would they be a percentage? Greg replied that with the new range system you would have more flexibility and that raises would be given by a percentage. Currently each step is a set amount and there is not as much flexibility.
Dave James motioned to adopt wage class system recommended by Pontifex
Consulting Group, LLC. Jeff James seconded the motion. Four ayes. Brad Newlon stood opposed. Motion passed.
Public Comment: none
V For Possible Action: Board discussion and possible action regarding a possible salary and /or benefit adjustment for fiscal year 2018-2019 for the District Manager. Board Discussion followed by public comment. Possible action to adjust the District Manager’s salary and/or benefits for fiscal year 2018-2019. Action Item.
At the May 30, 2018 Board meeting, the Board tabled any consideration of changes to the compensation package of the District Manager until his one-year anniversary. The anniversary of the District Manager is October 2, 2018. The District Manager believes that any consideration of salary and benefits is strictly a Board decision. The Board discussed it and decided Greg Reed would receive a 2.1% cost of living adjustment and a 2.5% merit increase. In addition, the Board gave Greg one more week vacation, for a total of three weeks.
Jeff James motioned to award the District Manager a 2.1% cost of living and a 2.5% merit raise as well as an additional week vacation effective immediately. Dave James seconded the motion. All ayes. Motion passed.
Public Comment: none
Leann Teter excused herself from the meeting and Bob McDowell took over as Chairman.
Consent Calendar:
Minutes: Brad Newlon motioned to approve the August 29, 2019 Board meeting Minutes.
Jeff James seconded the motion. Three ayes. Motion Passed.
Public Comment: none
Dave James motioned to approve the September 17, 2018 Board meeting minutes. Brad Newlon seconded the motion. Three ayes. Jeff James abstained.
Motion passed.
Public Comment: none
Check Summary:
Jeff James motioned to approve the check summary. Brad Newlon seconded the motion. Four ayes. Motion passed.
Public Comment: none
Reports:
Engineer Report: Mike Bennett reviewed his project tracking schedule for the month of October.
District Counsel: Mike Rowe researched the Vacation Home Rental Ordinance and advised Greg on his findings.
District Manager: Greg mentioned that there was a notice in the paper that several Douglas County entities, GRGID included, received state grant money for bathrooms. Greg also mentioned that the cost of all the District’s health insurance plans will remain the same for the upcoming year. Health Insurance pools will also be available again and will most likely be available through the Nevada League of Cities.
Trustee Reports:
Dave James asked to have a meeting with Greg and Mike Rowe later in the Month in preparation for the upcoming MGSD meeting.
Public Comment: none
Adjournment:
Dave James motioned to adjourn the meeting. Jeff James seconded the motion.
Four ayes. Motion passed.
Meeting adjourned at 8:45 p.m.
By
________________________________
Dawn Hinds
Acting Secretary
