Minutes of the Gardnerville Ranchos General Improvement District Special Meeting on Monday September 17, 2018 @ 6:00 p.m. at 931 Mitch Drive, Gardnerville, NV 89460
Trustees Present: David James, Brad Newlon, Leann Teter, and Bob McDowell. Jeff James was not present.
Also Present: Greg Reed, Beth Cook, Mike Rowe, Michael Bennett and the public.
Pledge of Allegiance: Led by Bob McDowell
Approval of agenda: Bob McDowell motioned to approve the agenda. David James seconded the motion. All ayes. Motion passed.
Public Comment: None
- Possible action to award a contract for the construction of a replacement well #4 to K.G. Walters at a cost not to exceed $1,450,000.00.
Mike Bennett of Lumos and Associates presented a breakdown of the lowest responsible bidder, K.G. Walters. The bidding last year came in at nearly $100,000.00 more. Mike explained that in addition to the well, a generator and well pump will need to be purchased separately. The estimated cost for that equipment will be approximately $130,000.00. This could bring the total cost of the project to $1,600,000.00. The contractor was concerned about having to replace any landscaping that may get damaged during the project, so that was taken out of the bid and will be done in house. The contractor will dispose of any sand or gravel in the retention pond near well 5.
Brad Newlon expressed concern about the difference of the engineers estimated cost of building the well building verses the contractor’s cost. Brad feels that the contractor’s estimate of $279,000 seems high. Mike explained that the engineers estimate was too low, and the contractor’s bid is appropriate for this type of building. Brad asked what the plan was when or if any other wells were to be built or replaced. Greg explained the District will continue to build up reserves in the water fund over time and Mike is working on the assessment fee for future growth within the District. The condition of the wells and the ones that may need to be replaced are in the Water Master Plan.
Bob McDowell motioned to authorize the District Manager to award a contract for the construction of a replacement well 4 to the lowest responsible bidder, K. G. Walters at $1,385,987.00 and allow Greg Reed to approve change orders for up to 5% of the contract at a price not to exceed $1,450.000.00. David James seconded the motion. All ayes. Motion passed.
Public Comment: None
Brad Newlon motioned to adjourn the meeting. David James seconded the motion. All ayes. Meeting adjourned at 6:30 p.m.
Beth Cook, Acting Secretary