Board Meeting Agenda| POSTED | April 30, 2020
The Board Meeting will be held via conference call. All interested parties can participate in the meeting by calling (425) 436-6364 and entering Access Code 303119.
Copies of the finalized agenda were posted at _____: p.m. on
___________________on or before the third day prior to the meeting date by _____________________, _____________________________
Signed___________________________________________
DISTRICT MISSION STATEMENT
THE GARDNERVILLE RANCHOS GENERAL IMPROVEMENT DISTRICT WILL PROVIDE WATER SERVICE, SEWER SERVICE, STREET MAINTENANCE AND PARKS AND RECREATION SERVICES IN A MANNER THAT WILL ENHANCE THE QUALITY OF LIFE WITHIN OUR DISTRICT
AGENDA: May 6, 2020, Wednesday, 5:00 p.m. District Office, 931 Mitch Dr. Gardnerville Ranchos
PLEDGE OF ALLEGIANCE:
NOTICE:
ALL MATTERS ON THE BOARD AGENDA ARE SCHEDULED WITH POSSIBLE BOARD ACTION:
NOTICE REGARDING NRS 237:
The Trustees of the Gardnerville Ranchos General Improvement District have adopted a policy in section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements. When the Board of Trustees approves its agenda, it also approves a motion, which includes ratification of staff action taken pursuant to NRS 237.030 et. seq. with respect to items on this evening’s agenda and determines that each Rule which is on tonight’s agenda for which a BIS has been prepared does impose a direct and significant economic burden on a business or directly restricts the formation, operation or expansion of a business and each Rule which is on tonight’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or directly restrict the formation, operation or expansion of a business. When the individual Trustees vote on a matter on this agenda, the Trustees each certify that the matter has been reviewed and that the Trustee’s vote is cast in compliance with NRS 281, NRS 318 and the District’s Conflict of Interest Policy.
Notice: Items on the agenda may be taken out of order; two or more agenda items may be combined for consideration; and items may be removed from the agenda or discussion relating thereto delayed at any time.
ROLL CALL:
PUBLIC COMMENT:
(NO ACTION) this portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes
APPROVAL OF THE AGENDA:
For possible action: Board action to approve and to incorporate in the motion for approval of agenda the motion set forth in Section 10.3.5 of the District’s Policies and Procedures Manual regarding Business Impact Statements, after Board discussion and public comment.
OLD BUSINESS:
NONE
New Business:
-
For Possible Action: Board discussion regarding adoption of Resolution 20-5 updating the District’s Policies and Procedures (P&P) Manual by adding a Reserve Policy to financial Section 12 that will be reviewed annually during the budget process. Board discussion followed by public comment. Possible action to adopt Resolution 20-5 updating the District’s Policies and Procedures (P&P) Manual by adding a Reserve Policy to financial Section 12 that will be reviewed annually during the budget process.
Action Item – District Manager (10 minutes)
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For Possible Action: Board discussion and possible action to authorize the District Manager to enter into a contract for the 2019 / 2020 street maintenance project to the lowest responsible bidder. Board discussion followed by public comment. Possible action to authorize the District Manager to enter into a contract for the 2019 / 2020 street maintenance project to the lowest responsible bidder.
Action Item – District Manager, District Engineer (10 minutes)
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For Possible Action: Board discussion and possible action regarding the 2020 / 2021 Health Insurance renewal as proposed by L / P Insurance. Board discussion followed by public comment. Possible Board Action to accept the 2020 / 2021 Health Insurance Renewal proposal prepared by L / P Insurance.
Action Item – District Manager (10 minutes)
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For Possible Action: Board discussion and possible action to authorize the District Manager to submit a letter to Gardnerville Water Company to consider development of an emergency interconnection between our two utilities and to pursue the opportunity of grant funding for the interconnection with the Carson Water Subconservancy District. Board discussion followed by public comment. Possible action to authorize the District Manager to submit a letter to Gardnerville Water Company to consider development of an emergency interconnection between our two utilities and to pursue the opportunity of grant funding for the interconnection with the Carson Water Subconservancy District.
Action Item – District Manager (10 minutes)
-
For Possible Action: Board discussion and possible action to adopt changes to the District’s Personnel Manual regarding employee uniforms. Board discussion followed by public comment. Possible action to adopt changes to the District’s Personnel Manual regarding employee uniforms.
Action Item – District Manager (15 minutes)
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For Possible Action: Board discussion and possible action to suspend accrual of late fees and / or shut offs for non-payment of water and sewer bills for a period of time not to exceed 180 days. Board discussion followed by public comment. Possible action to suspend accrual of late fees and / or shut offs for non-payment of water and sewer bills for a period of time not to exceed 180 days.
Action Item – District Manager (20 minutes)
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For Possible Action: Board discussion and possible action to authorize the District Manager to execute a contract with Lumos & Associates for the design of an upgrade to the Long Valley Booster Station. Board discussion followed by public comment. Possible action to authorize the District Manager to execute a contract with Lumos & Associates for the design of an upgrade to the Long Valley Booster Station.
Action Item – District Manager, District Engineer (20 minutes)
Consent Calendar: For Possible Action:
MINUTES:
For Possible Action: Board Action on Approval of the minutes of the April 1, 2020 meeting. Discussion and public comment.
CHECK SUMMARY:
For Possible Action: Board Action on Approval of the check summary for the month of February 2020. Discussion and public comment.
REPORTS:
District Engineer’s Report
District Counsel’s Report
District Manager’s Report
REPORTS:
Board of Trustees
PUBLIC COMMENT:
(NO ACTION) This portion of the meeting is open to the public to speak on any topic not on tonight’s agenda and must be limited to five minutes.
ADJOURNMENT:
Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call Dawn Hinds at (775) 265-2048 in advance so that arrangements may be conveniently made. Any person wishing to obtain a copy of the information provided for the Board meeting can contact Dawn Hinds at (775) 265-2048.
This agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:
Agendas are posted at the District Office, DCSO Substation Tillman Center, and on the World Wide Web at www.grgid.com. The amount of time given for each item on this agenda is approximate.