Gardnerville Ranchos General Improvement District Board of Trustees meeting held January 6, 2021 at 5 pm
at 931 Mitch Drive, Gardnerville, NV 89460 ZOOM Meeting
Roll Call: Brad Newlon, Leann Teter, James McKalip, John Sheridan, Bob McDowell and the public.
Public Comment: None
Approval of the Agenda:
Bob McDowell motioned to approve the Agenda as amended. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: None
Old Business:
New Business:
I For Possible Action: Election of Chairman, Vice Chairman and Treasurer for calendar year 2020.
Bob McDowell nominated John Sheridan for Chairman. John Sheridan declined the nomination.
Leann Teter nominated Brad Newlon for Chairman.
Leann Teter, James McKalip, and John Sheridan voted for Brad Newlon, three ayes. Brad Newlon and Bob McDowell voted for John Sheridan, two ayes. Brad Newlon was elected Chairman.
John Sheridan nominated Bob McDowell for Vice Chairman. Leann Teter seconded the motion.
All ayes. Bob McDowell was elected Vice Chairman.
John Sheridan nominated Leann Teter as Treasurer. Jim McKalip seconded the motion.
All ayes. Leann Teter was elected Treasurer.
II For Possible Action: Board discussion regarding adoption of resolution 21-01 declaring January 2021 as “National Radon action Month” in the Gardnerville Ranchos General Improvement District. Board discussion followed by public comment. Possible Board Action regarding adoption of Resolution 20-21. Declaring January 2021 as National radon action Month in the Gardnerville Ranchos GID.
The District received a request from the University of Nevada Cooperative Extension to adopt a proclamation declaring January 2021 as “National Radon Action Month”. Radon Kits will be
available in Gardnerville at the Cooperative Extension Office, Genoa Town Office in Genoa, and the Indian Hills GID office.
Bob McDowell motioned to adopt Resolution 21-01 proclaiming January
2021 as “National radon Action Month” in the Gardnerville Ranchos
General Improvement District. James McKalip seconded the motion.
All ayes. Motion passed.
Public Comment: none
III For Possible Action: Board Discussion and possible action to respond to the Nevada League of Cities to support the use of the COVID Tracking Phone Application. Board discussion followed by public comment.
Mr. Harper was not available to attend the meeting. The Board did not believe it was in the best interest of the District to support or encourage the COVID phone tracking application as it is a privacy issue.
John Sheridan motioned to dismiss support & encouragement for the Nevada League of Cities Memo and use of the COVID phone tracking application. Leann Teter seconded the Motion. All ayes. Motion passed.
Public Comment: none
IV For Possible Action: Board discussion and possible action to authorize the District Manager to move forward with the design and implementation of an above ground structure for the Long Valley booster station. Board discussion followed by public comment. Possible board Action to authorize the District Manager to move forward with the design and implementation of an above ground structure for the Long Valley Booster.
Greg Reed explained that as a part of the design of the upgrades to the Long Valley Booster Station (LVBPS), the District submitted a set of drawings to the Nevada Bureau of Safe Drinking Water for review. The NBSDW reviewed the drawings and informed the District that they were denying the project as the booster station was located below ground and it does not meet current NAC 445A requirements. The NBSDW stated that they would classify the underground booster station as non-compliant and determined that the facility would be classified as a Significant Deficiency in the system in their sanitary survey. Staff believes the submittal of those drawings was a courtesy as the upgrades to the station were maintenance in nature.
Michael Bennett reviewed three options:
The first option for consideration is to proceed with permitting the current improvement plans as designed in phases.
The second option is to move forward with the design and construction of the above-grade booster station immediately.
The third option for consideration would be to postpone the project indefinitely and reallocate funding to other projects, this will still result in NDEP-NSDW issuing a significant deficiency for LVBPS on the next sanitary survey, which will be followed by a requirement to develop a compliance schedule.
John Sheridan motioned to authorize the District Manager to move forward with the design and implementation of an above ground structure for the Long Valley Booster station and to continue with the easement acquisition. Bob
McDowell seconded the motion. All ayes. Motion passed.
Public Comment: Ron Bush inquired if the District was asking for enough property for the Long Valley Booster Station. Greg answered that the property the District is trying to acquire is approximately 0.2 to 0.25 acres and is more than big enough for now and in the future.
V For Possible Action: Board discussion and possible action to authorize the District Manager to join Douglas County, Indian Hills GID, the town of Minden and the Gardnerville Water Company as co-founders of two USGS proposed studies at a cost not to exceed $125,000 over the next three years. Board discussion followed by public comment. Possible action to authorize to authorize the District Manager to join Douglas County, Indian Hills GID, the Town of Minden, and the Gardnerville Water Company as co-funders of two USGS proposed studies at a cost not to exceed $125,000 over the next three years.
The USGS has presented two potential studies to Douglas County. Douglas County has asked if the District, Town of Minden, Indian Hills GID, and the Gardnerville Water Company would consider joining the effort to provide data to assist in funding two project studies. The studies are “Concept proposal to evaluate the effects of groundwater management options on water resources in the Carson Valley” and “Status of water levels, Arsenic, and Nitrate in the Douglas County Alluvial Aquifer and the Development of an interactive Web based Tool for Visualization of Hydraulic Data”. Both are three-year studies.
The Board weighed the options and discussed if it would be beneficial to the GRGID to participate in the second study.
Bob McDowell motioned to authorize the District Manager to join Douglas
County, Indian Hills GID the Town of Minden and the Gardnerville Water
Company as co-funders of two USGS proposed studies the cost not to
Exceed $125,000 over the next three years.
Motion failed for lack of a second.
John Sheridan motioned to allow the District Manager to reach out to Douglas
County to express that we would like to participate in the arsenic study. James McKalip seconded the motion.
Motion amended.
Public Comment: Susan Stonestreet asked if the District could amend the scope of the study to benefit the District. Greg stated he believes there is room for adjustments and discussions.
John Sheridan motioned to authorize the District Manager to join Douglas
County, Indian Hills GID, Town of Minden, and the Gardnerville Water Company in the second study, for water contaminates not to exceed $24,000.00 for GRID’s share. All ayes. Motion passed.
John Sheridan motioned to authorize the District Manager to enter into
Communications with Douglas County regarding modifications to the
Concept proposal to evaluate the effects of groundwater management options on water resources in the Carson Valley, to gain approval and support of GRGID trustees. Bob McDowell seconded the motion. All ayes. Motion passed.
Public Comment: none
VI For Possible Action: Board Discussion and Possible Action to authorize the District Manager to solicit proposals from accounting firms for auditing services for the next 5 years. Board discussion followed by public comment. Possible Action to authorize the District Manager to solicit proposals from accounting firms for auditing services for the next 5 years.
The District’s current auditing firm, VT Accounting has informed the District that they will be unable to honor their commitment as auditor for the remainder of their contract and have requested that they be relieved from their contract. VT Accounting stated that they will be short on personnel and unable fulfill their requirements under the contract.
Mike Rowe asked if the Board would like to be involved in the hiring of the new auditor. Leann Teter volunteered to help Greg hire the new District auditor.
John Sheridan motioned to authorize the District Manager and the District
Treasurer to solicit proposals from accounting firms for auditing services for
the District for the next 5 years. Bob McDowell seconded the motion. All
Ayes. Motion passed.
Public Comment: none
Consent Calendar:
Minutes:
Leann Teter motioned to approve the minutes from the December 2, 2020
board of trustees meeting amending the typo date on the agenda. Jim
McKalip seconded the motion. Four ayes. Motion passed. Jim McKalip
was not on the Board at that meeting.
Check Summary:
Leann Teter motioned to approve the check summary from the month
of November 2020. Bob McDowell seconded the motion. All ayes.
Motion passed.
Reports:
Staff Reports:
District engineer: Michael Bennett reported on the December 2020 project tracking schedule.
District Counsel: Mike Rowe stated it has been really quiet this month.
District Manager: Greg Reed reviewed his manager’s report with the Board.
Trustee Reports:
John Sheridan asked for a moment of silence for the residents in the Ranchos who lost their lives two years ago, one of which was his next-door neighbor.
Leann Teter welcomed Jim McKalip to the Board and reminded the board members to file their financial disclosure by January 15, 2021.
James McKalip heard while campaigning that the majority of the residents are against big growth.
Public Comment: Ron Bush told everyone happy new year and welcomed Jim McKalip to the Board.
Adjournment:
Bob McDowell motioned to adjourn the meeting. Leann Teter seconded the
Motion. All ayes. Motion passed.
Meeting adjourned at 7 :45 pm.
By
_____________________________________
Dawn Hinds
Acting Secretary