Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held on January 9, 2019 at 6:00 p.m. at 931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance: Led by Bob McDowell
Trustees Present: John Sheridan, Brad Newlon, David James, Leann Teter and Bob McDowell
Also Present: Greg Reed, Beth Cook, Mike Rowe, Mike Bennett and the public.
Approval of agenda: Brad Newlon motioned to approve the agenda. David James seconded the motion. All ayes. Agenda approved.
Public Comment: Ron Bush suggested the District change the order of public comment at the Board meetings. He feels by putting public comment before Board discussion and voting on an agenda item will allow the Board to consider the public’s viewpoint on that item.
OLD BUSINESS: None
NEW BUSINESS:
1. Possible Board action regarding adoption of Proclamation 19-01 declaring January 2019 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.”
Bob McDowell motioned to adopt proclamation 2019-01 proclaiming January 2019 as “National Radon Action Month in Gardnerville Ranchos General Improvement District.” David James seconded the motion. All ayes. Motion passed.
2.Election of Chairman, Vice Chairman and Treasurer for calendar year 2019.
Chairman: Leann Teter motioned to elect Bob McDowell for Chairman. Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: None
Vice Chairman: David James motioned to elect Brad Newlon for Vice Chairman. Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: None
Treasurer: Brad Newlon motioned to elect David James for Treasurer. Bob McDowell seconded the motion. All ayes. Motion passed.
Public Comment: None
3.Board action to authorize the District Manager to create email addresses for each Board member.
Greg explained to the Board that creating email address for each of the Trustees would prevent Trustees from having to use their personal emails for District work. Keeping personal emails separate from District emails might result in Trustees not being required to turn over their personal emails in the event of a future request. This process would cost the District $25.00 per month.
David James motioned to authorize the District Manager to create email addresses for each Board member. John Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: Ron Bush requested the email addresses be posted on the website.
4.Possible action to approve changes to the District Policy and Procedures Manual as suggested by District Staff and District Engineer.
Greg explained that he is doing a bit of housekeeping throughout the manual.
Brad Newlon motioned to approve the changes to the District’s Policy and Procedures Manual. Leann Teter seconded the motion. All ayes. Motion Passed.
Public Comment: None.
5.Possible action to approve changes to the District’s Personnel Manual as suggested by District Staff.
Greg stated that he would like to make some changes in the personnel manual. Most of the changes are regarding salary structure and holiday pay. Bob McDowell suggested possibly adding that a Dr’s. note would be required if an employee calls in sick before or after a holiday. Greg said he would write something up for the Board to review.
David James motioned to table this item until the next meeting. Leann Teter seconded the motion. All ayes. Motion passed.
Pubic Comment: Chris Coulter commented that if she were one of the employees, she would be coming to work sick to avoid losing pay. She likes the idea of presenting a Dr’s. note.
6.Possible action to enter into an Interlocal Contract between Public Agencies with the State of Nevada to allow the District to provide employees with the opportunity to join a 457B Deferred Compensation Plan.
Greg explained that a 457 B plan is the public equivalent to a private 401K plan. This plan is offered through the State. The District would need to enter into an agreement with the State. The State would approve it and the employees would have the opportunity to participate in this plan.
John Sheridan motioned to allow the District to enter into an interlocal Contract between Public Agencies with the State of Nevada to allow the District to provide employees with the opportunity to join a 457B Deferred Compensation Plan . Leann Teter seconded the motion. All ayes. Motion passed.
Public Comment: Chris Colter was concerned that there is only one administrator for this plan.
7. Possible action to maintain the XIO Cloud based SCADA system at the Springfield lift station at a cost of $10,271.89.
The District had a 120-day trial period to try out the cloud based SCADA system at the Springfield Drive lift station. This system has proved to be reliable and has worked well for the last 3 months. Greg sees this a possible replacement for the existing SCADA system. At this point this system is a back-up to the land-based system. If the District were to switch over to the cloud-based system, the land-based SCADA system would revert to back up. Because this is a cloud-based system, it can be subject to malfunction.
Leann Teter motioned to maintain the XIO cloud-based SCADA system at the lift station on Springfield Drive at the cost of $10,271.89. Brad Newlon seconded the motion. 4 ayes. 1 nay (David James). Motion passed.
Public Comment: None
CONSENT CALENDAR
Minutes: Brad Newlon motioned to approve the minutes of the December 11, 2018 meeting with changes. Leann Teter seconded the motion. All ayes. Minutes approved.
CHECK SUMMARY: David James motioned to approve the check summary. John Sheridan seconded the motion. All ayes. Motion passed.
REPORTS
District Engineer: Mike Bennett reviewed the January 2019 tracking schedule.
District Counsel: Mike stated that it has been a quiet month. He spent some time reviewing the 457B Plan.
District Manager: Greg reviewed the January 2019 Manager’s Report.
TRUSTEES
John Sheridan read a brief speech regarding his election to the Board and his goals for the District.
Leann Teter reminded the Board to fill out their financial statements for the County.
Bob McDowell: Bob had some questions regarding water pressure and the District advising the public to look into pressure release valves. He suggested the Board have business cards. He also suggested a Board member explain the reason they vote nay on an item.
ADJOURNMENT
David James motioned to adjourn the meeting. Leann Teter seconded the motion. All ayes. Meeting adjourned at 8:10 p.m.
__________________________
Beth Cook, Acting Secretary