Minutes of the Gardnerville Ranchos General Improvement District
Board of Trustees Meeting held May 27, 2020 at 5 p.m.
Budget Meeting followed at 6 p.m., May 27, 2020 at
931 Mitch Drive, Gardnerville, Nevada
Video Zoom Meeting
Pledge of Allegiance: Led by Dave James
Trustees Present: Dave James, Leann Teter, Bob McDowell, John Sheridan and Brad Newlon
Also Present: Greg Reed, Dawn Hinds, Michael Bennett, Mike Rowe and Alan Reed
Public Comment: none
Approval of the Agenda:
Leann Teter motioned to approve the Agenda. Bob McDowell seconded the motion. All ayes. Motion passed.
New Business:
I For Possible Action: Board discussion and possible action regarding the District’s insurance renewal package from the Nevada Public Agency Insurance Pool for
fiscal year 2020/2021. Board discussion followed by public comment. Possible
action to approve the Nevada Public Agency Insurance Pool Insurance renewal package
for fiscal year 2020/2021.
Alan Reed presented the District’s insurance renewal package from the Nevada Public Agency Insurance Pool for fiscal year 2020-2021. The policy Premium for 2020-2021 is $38,084 an increase of approximately 7.14 % from last year’s premium of $35,545.
John Sheridan motioned to accept the District’s insurance renewal package
from the Nevada Public Agency Insurance Pool for fiscal year 2020-2021.
Brad Newlon seconded the motion. All ayes. Motion passed.
Public Comment: none
II For Possible Action: Board discussion and possible action to adopt Resolution 20-6
regarding changes to the District’s Personnel Manual regarding employee uniforms. Board discussion followed by public comment. Possible action to adopt Resolution 20-6 regarding changes to the District’s Personnel Manual regarding
employee uniforms.
The District requires field employees to wear steel toe boots while working in the field. To date, employees have been required to purchase boots on their own. This policy would specify how any such boot purchases could be made and employees reimbursed. Employees will be reimbursed up to $200.00 per year to purchase boots after approval from the District. This policy will cost the District $1,000.00 per year. The District currently supplies uniforms to its field personnel. However, there is no policy in the Personnel Manual as to how those uniform allowances are made. Resolution 20-06 will clarify how those uniform allowances are made.
Leann Teter motioned to adopt Resolution 20-06 related to proposed changes
to the District’s Personnel Manual regarding employee uniforms. Bob McDowell seconded the motion. All Ayes. Motion passed.
Public Comment: none
III For Possible action: Board discussion and possible action regarding the evaluation of
the District Manager’s Goals for fiscal year 2019-2020 for a possible salary / benefit
adjustment for fiscal year 2020-2021. Board Discussion followed by public comment.
possible action to adjust District Manager’s Salary/benefits for fiscal year 2020-2021.
The Board reviewed Greg’s Goals and Objectives for the 2019/2020 fiscal year. District staff received a 2.3% COLA and up to a 3% merit to be determined by the District Manager for Fiscal Year 2020/2021. The District Manager is requesting the same 2.3% COLA and up to a 3% merit as to be determined by the Board. Greg also asked for an increase in Administrative leave from the current 40 hours to 80 hours per year.
Bob McDowell motioned to grant the District Manager a 2.3% COLA and a 2.5%
merit and an extra 40 hours Administrative leave for a total of 80
hours. Motion failed for lack of a second.
David James motion to grant the District Manager a 2.3% COLA and a 3% merit
increase and Administrative leave be increased to 80 hours for the 2020/2021
fiscal year. Bob McDowell seconded the motion. Three ayes. Two Nays. Brad Newlon and John Sheridan stood opposed. Motion passed.
Public Comment: James McKalip said he frequently attends County Commissioners meetings and when they are discussing important Ranchos topics, he sees Greg in attendance. Mr. McKalip says from a citizen’s point of view Greg does a great job.
IV For possible Action: Board Discussion and possible action to open a public hearing
Regarding the District’s Tentative budget tor fiscal year 2020-2021. Board discussion
Followed by public comment. Possible action a public hearing regarding the
District’s budget.
Leann Motioned to open public hearing. Brad second the motion. All Ayes. Motion passed.
V For Possible Action: Board discussion and possible action to approve the 2020-2021
Final budget. Board discussion followed by public comment. Possible Board Action to
Approve the 2020-2021 final budget.
Greg reviewed the 2020-2021 budget with the Board.
Bob McDowell motioned to approve the 2020/2021 final budget. John Sheridan seconded the motion. All ayes. Motion passed.
Public Comment: none
Public Hearing closed at 6:03 p.m.
Consent Calendar:
Minutes:
Bob McDowell motion to approve the minutes of May 6, 2020 with a minor
amendment. Brad Newlon seconded the motion. Four ayes. Leann abstained she was not present at the meeting. Motion passed.
Public Comment: none
Check Summary:
Brad Newlon motioned to approve the check summary. Leann seconded the
motion. All ayes. Motion passed
Public Comment: none
Staff Reports:
Michael Bennett reviewed his May project tracking schedule with the Board.
Mike Rowe wrote Resolution 20-06 but the month has been really quiet with the shutdown.
District Manager: Greg Reed reviewed his Manager’s report with the Board.
Trustee Reports:
Leann thanked everyone for their hard work.
Bob McDowell complimented the Board and how well they work together.
Brad is hoping for a face to face meeting in July.
John Sheridan said when he was out walking the neighborhood prior to the election he had a little altercation with a passerby who did not approve of the candidate he was supporting. He did have to call the police and there were witnesses on his behalf.
Public Comment: Ron Bush asked if it would be possible for the public to join the meetings by zoom. David James stated hacking may be a concern, but hopefully things will be back to normal soon. However, it may be something for the District to consider depending on when regular meetings can be held.
James McKalip complimented the Board in dealing with Zoom and understands the concern about hacking.
Adjournment:
John Sheridan motioned to adjourn. Bob McDowell seconded the motion.
All ayes. Motion passed.
Meeting was adjourned at 6:30 p.m.
By
_______________________________
Dawn Hinds
Acting Secretary